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Home My WebLink AboutSSB May 7, 2026 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF MAY 7, 2026 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, May 7, 2026, at 3:00 P.M in Jeffersonville City Hall Mayor's Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Board Attorney Les Merkley, Utility Billing Office Manager Elisha Gibson, Justin Ramirez, Andy Sucharitakul and Chad Gibson representing Lochmueller Group, Ricky Colyer with Lawyer Excavating, Jorge Lanz and Asset Management Program Manager/Board Secretary Cindy Seifert. Board Member Orem made the motion to approve the revised agenda, with the addition of Jimmy Johns request for a Willingness to Serve Letter, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of the April 16, 2026 meeting were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem, passing on a vote of 3-0. CONTROLLER'S REPORT Director Ashack presented the claims list dated May 7, 2026 in the amount of $1,450,956.45. Board Member Saegesser made the motion to approve the claims list as presented, second by Board Member Orem, passing on a vote of 3-0. Billing Office Manager Gibson presented the Adjustment Certificate dated May 4, 2026 in the amount of $-36,995.06 Sewage, $-493.63 Drainage and $236.38 Refunds. Board Member Saegesser, made the motion to approve the Certificate as presented, second by Board Member Orem, passing on a vote of 3-0. OLD BUSINESS None NEW BUSINESS Assistant Director Thompson advised they provided specifications for a new service truck to replace 2008 Freightliner to 5 dealerships. He presented a quote from The Leasing Group for a 2027 Peterbilt 537 Paccar PX9 in the amount of $277,924. Board Member Saegesser made the motion to approve the purchase of the 2027 Peterbilt in the amount of $277,924, second by Board Member Orem, passing on a vote of 3-0. I Page 2 Director Ashack requested a revision of personnel for construction, adding a Heavy Equipment Operator, switching from 2 to 3 positions, and eliminating a Construction Utility Worker, reducing from 4 to 3 positions. Board Member Saegesser made the motion to approve the change in Construction personnel, second by Board Member Orem, passing on a vote of 3-0. Director Ashack advised of the need for a revised appraisal for Pleasant Run Lift Station Force Main. The previously acquired appraisals for the Pleasant Run Lift Station excluded the easement for the force main relocation. Greg McCartin will provide an appraisal for 1.82 acres needed. No action necessary. Justin Ramirez presented DWWTP Clarifier Rehabilitation Project—Change Order #1, with an increase of $99,127.35, which reflects upsize to 6in PRV's and replacement of Scraper Steel in Clarifiers 5 & 6. Board Member Saegesser made the motion to approve Change Order#1 in the amount of $99,127.35, second by Board Member Orem, passing on a vote of 3-0. Director Ashack presented Youngstown Sewer Replacement Project — Change Order #1 , with an increase of $12,650.00, which reflects installation of 16 backflow preventers. Board Member Saegesser made the motion to approve Change Order#1 in the amount of $12,650.00, second by Board Member Orem, passing on a vote of 3-0. Director Ashack presented an email from Jim Johns requesting a Willingness to Serve Letter for 7707 Bethany Road. In the email. Jim Johns explained that Charlestown officials have agreed to allow the property to be served by Jeffersonville sewers. Board Member Saegesser made the motion to allow Director Ashack to send a Willingness to Serve Letter for 7707 Bethany Road, contingent upon written documentation from the City of Charlestown Wastewater allowing the connection to Jeffersonville Sewers, second by Board Member Orem, passing on a vote of 3-0. ENGINEERING REPORTS Director Ashack (due to medical absence of Josh Darby of JTL/Prime) presented the Jeffersonville Sewer Projects Status Report dated May 7, 2026. Mayor Moore noted that Ricky Colyer representing Lawyer Excavating was present, and asked him about issues at the Park Place Sewer Replacement Project, noting the number of complaints. Coyler explained that crews are working Monday through Saturday until 7pm each day to get the project finished. He added that the home with damage from a backup had been contacted, but she had already turned issue over to her insurance, so now insurance for both parties will handle issue. Director Ashack advised that project is due to be complete June 4th, and Coyler advised he is confident in that date. Justin Ramirez presented and reviewed the Lochmueller Group Engineering l Report dated May 4, 2026. 4 Page 3 DEPARTMENT REPORT Director Ashack reviewed the April WWTP Flows report for both facilities. He also advised that the capacity fee for WAWA has been paid in full. Director Ashack advised of one new project connection, warehouses on Centennial and Port Road. ATTORNEY COMMENTS - No comments this meeting. BOARD MEMBER COMMENTS - No comments this meeting. There b- ng no further business to come before the Board, Board Member Saegesser m• •: the motion to adjourn at 3:20 P.M., second by Board Member Orem, passing on a • of 3-0. The next regular meeting is scheduled for May 21, 2026. Mike Mo re, Mayor Dale Orem, Board Member Bill Saegesser, Boa A mber ATTEST: Ci Seifert 4 I I