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HomeMy WebLinkAboutJTL Design Repairs to Sewer on Industrial Parkway City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: 3/19/2026 Department: Wastewater Vendor Name: Jacobi, Toombs & Lanz, LLC Sign Date: 3/19/2026 Ending Date: 7/31/2026 Amount of Original Contract: $48,500 Is this an amendment or change order to original contract? Amended Contract Amount: Purpose: Design Repairs to the Sewer on Industrial Parkway. For Clerk's Office to fill out Date uploaded to Gateway: ATTACHMENT B: WORK ORDER FORM WORK ORDER NO. 2026-3 INDUSTRIAL PARKWAY SEWER REPLACEMENT DESIGN AND BIDDING Date: :41//04- In accordance with the General Services Agreement between the City of Jeffersonville, Indiana, acting thru its duly appointed Sewer Board (OWNER), and Jacobi, Toombs and Lanz, LLC (CONSULTANT), dated 04/01/2010, this WORK ORDER is the written authorization to the CONSULTANT to provide the work described herein, in accordance with the attached schedule, and fees. Work: The Work shall be as described in Section A of this Work Order. CONSULTANT shall furnish all labor, materials, supplies, equipment, supervision and services necessary for and incident to the performance of the Work. CONSULTANT represents that it has thoroughly reviewed the Work and the General Services Agreement and that it accepts the Work and the conditions under which the Work is to be performed. Schedule: The Schedule shall be set forth in Section B of this Work Order. CONSULTANT represents that the Schedule is reasonable and achievable. Payment Terms: Payments to the CONSULTANT shall be as described in Section C of this Work Order. Terms and Conditions. The terms and conditions of the General Services Agreement referenced above shall apply to this Work Order. This Work Order also incorporates, in Section D, all the terms and conditions required to be included in it by the General Services Agreement. OWNER: CONSULTANT: Jeffersonville Sewer Board Jacobi, Toombs, and Lanz, LLC Jeffersonville, Indian 1829 E. Spring Street 500 Quartermaster C rt New Albany, IN 47150 Jeffersonville, India 47 30 (812) 945-9585 (812) 285-6400 By By Mayor Mike oore, Presiden Michael C. Harris, P.E., President By Witness Dale L. Orem, Member Josh Darby, P.E., Director - Construction Services By Y"14-- ,i / — William A. Saeges a P.E., P.L.S., Member 4 I P:\Projects\JTL\Archive\New Albany\87o8S-Jeffersonville General Sewers\87o8S-2oto\2026-3 Industrial Parkway Sewer Replacement Design-Bidding.doc 1 WORK ORDER NO. 2026-3 SECTION A — DESCRIPTION OF THE WORK Jacobi, Toombs and Lanz, LLC (JTL) shall provide Professional Engineering services for the project described as follows: • Utility Coordination JTL will coordinate any utility relocations that may be required. JTL shall follow the Indiana Administrative Code and INDOT Utility Coordination Procedures to provide initial notifications to the utilities within the project corridor, request verification of facilities from the utilities, request a conflict review from the utilities, and request relocation work plans from the utilities. • Design —Construction Plans JTL will design and provide construction plans for the replacement of the existing 18" gravity sanitary sewer crossing Industrial Parkway just south of the railroad tracks, approximately 600' south of the intersection of Industrial Parkway and Charlestown-New Albany Pike, meeting City of Jeffersonville Wastewater Construction Standards. Approximately 90' of 18" pipe will be replaced at a depth of approximately 20'. The pipe will be replaced in the same trench, at the same size, and at the same elevation. Two manholes on each end of this pipe segment will be replaced. These manholes have force main connections from the Scott Street Pump Station and the Veterans Parkway Pump Station. The force main discharge conditions will be improved with the structure replacements. Bypass pumping will be required in order maintain sanitary sewer flow while replacing the manholes and gravity sewer. • Geotechnical Investigation JTL will retain the services of a Licensed Professional Geotechnical Engineer to investigate and provide a report on the findings of their subsurface investigation. Two (2) borings will be provided at depths of twenty five (25)feet. • Specifications and Bidding JTL will prepare technical specifications and a bid request package to accompany the construction plans. The construction cost is estimated to be more than $150,000, so the public bidding process will be required. JTL will assist the Owner with solicitation of bids, answering Contractor's questions during bidding, bid opening and recommendation to the Owner for award. The following Scope of Services are Not Included in this Work Order Agreement: • Topographic Survey Topographic survey in this area was previously conducted for the Veterans Parkway Force Main Relocation Project and will be reused for this design. • Appraising and Buying Services All work is expected to be conducted within existing City right-of-way, therefore no appraising or buying services are included. • Easement Plats and Descriptions All work is expected to be conducted within existing City right-of-way, therefore preparation of easement plats and descriptions is not expected to be required and is not included. • Permitting Since the sewers are being proposed to be replaced in kind in the same trench, a Sewer Construction permit is not required. 4 • Construction Administration/Inspection Construction Administration and Inspection Services are not included in the scope of this agreement and can be added, if requested, by separate contract at a later date. P:\Projects\JTL\Archive\New Albany\87o8S-Jeffersonville General Sewers\87o8S-solo\2026-3 Industrial Parkway Sewer Replacement Design-Bidding.doc 2 • Survey work related to utility potholing is not included. SECTION B —SCHEDULE JTL will begin work upon receipt of signed work order agreement. Final review plans will be submitted to the City within 110 days of the signed work order. The project will be complete and ready for bid within 120 days of the signed work order. SECTION C — PAYMENT TERMS Payment to the CONSULTANT shall be on a lump sum basis for a sum of$48,500. A breakdown of the tasks/fees are as follows: • Utility Coordination - $7,500 • Design—Construction Plans - $25,000 • Geotechnical Investigation - $7,500 • Specifications and Bidding - $8,500 Total - $48,500 The CONSULTANT may submit monthly invoices for payment for work completed to date. Exceeding Estimated Fees: The estimated total fees shown herein are based on the description of work described in this agreement. The CONSULTANT reserves the right to request an adjustment to the estimated total fees, if necessary, as a result of scope changes or schedule adjustments that are outside the CONSULTANT'S control. I I P:\Projects\JTL\Archive\New Albany\87o8S-Jeffersonville General Sewers\87o8S-zo to\2o26-3 Industrial Parkway Sewer Replacement Design-Bidding.doc 3 1111 2026-3 Industrial Parkway Sewer Replacement Design-Bidding Final Audit Report 2026-03-06 Created: 2026-03-06 By: Lee Anne Johnson(leeanne.johnson@primeeng.com) Status: Signed Transaction ID: CBJCHBCAABAAb_0I058QJ_GXvHKcgUgY0YrEjnCr75nd "2026-3 Industrial Parkway Sewer Replacement Design-Bidding" History ¶ Document created by Lee Anne Johnson (leeanne.johnson@primeeng.com) 2026-03-06-1:47:13 PM GMT ET+ Document emailed to Michael Harris (michael.harris@primeeng.com)for signature 2026-03-06-1:47:40 PM GMT t Email viewed by Michael Harris (michael.harris@primeeng.com) 2026-03-06-2:25:02 PM GMT CS© Document e-signed by Michael Harris (michael.harris@primeeng.com) Signature Date:2026-03-06-2:25:27 PM GMT-Time Source:server ET-0 Document emailed to Josh Darby (josh.darby@primeeng.com)for signature 2026-03-06-2:25:29 PM GMT ,t Email viewed by Josh Darby (josh.darby@primeeng.com) 2026-03-06-2:26:32 PM GMT CS© Document e-signed by Josh Darby (josh.darby@primeeng.com) Signature Date:2026-03-06-2:26:45 PM GMT-Time Source:server Q Agreement completed. 2026-03-06-2:26:45 PM GMT a Adobe Acrobat Sign