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HomeMy WebLinkAboutFebruary 2, 2026 Parks Authority (Jan. meeting rescheduled) 19AKKS ZEGKE 11 QN WWI I times ioir rr■..«.tt. Parks Authority Board Meeting 2/2/26 (January's meeting re scheduled) The meeting took place on Monday, February 2nd at 5:00pm at the Jeffersonville City Hall in the Mayor's Conference Room on the 2"d floor. Board Members present were: Lisa Carter, Evan Stoner,Gus Luckert (zoom),Johanna Anderson, Pam Clark, Larry Jordan, Stacie Thompson, Debbie Pait, Carmen Croudep. City Attorney was present over zoom. Parks Staff Present: Paul Northam, Amber Ridings, Amber Powell, Daniel Fluhr Meeting was called to order at 5:00 pm est. President Lisa Carter conducted the meeting agenda. Approval of Minutes—Member Anderson made the motion to approve the agenda. Member Clark seconded. Passed 9-0 Approval of Agenda—Member Stoner made the motion to approve the minutes. Member Thompson seconded. Passed 9-0 Election of Officers- Stoner made a motion for Luckert to stay in his role as Vice President and seconded by Pait. Passed 9-0 Thompson made the motion for Carter to stay on as president and was seconded by Stoner. Passed 9-0 Stoner commented that Lisa has done a great job leading this board in a good direction. Old Business—None New Business— Northam introduced the Pro Media Marketing Campaign Contract. Anderson asked if this was different from the Riverstage Contract. Ridings let her know that it was different and the Riverstage contract was only for the 4 months that the Riverstage is programmed.Thompson said this doesn't include the Riverstage, and it is$58,000?Stoner asked who put the contract together. Ridings responded, saying she spoke with Pro Media (Sam, our Rep) and let her know we did not want to add anything and that we wanted to keep it the same as it was in 2025 due to budget cuts. Stoner asked who in the Parks Department works closely with Pro Media. Ridings responded with all of our program Directors: Ricky, Olivia,Tara, Sara,AP, and herself. Stoner commented that we are paying$4900 a month and asked why we didn't do an RFP. Ridings then asked the city attorney, Les Merkley, if we need to put it out for an RFP. He stated it is a professional service and we did not have to put it for bid. Stoner came back and PPAKKs `,r ZEzENT1 QN tyrit`� Lawt.it r 11.461). said that the city has a policy that purchases over$50,000 due require RFP's. Merkley argued that this wasn't a purchase and it was a Professional Service. Thompson asked how much of the social media content were we doing in house to keep the cost down. Ridings commented that we did do some stuff in house and Pro Media just posted. At this time without having Hillary Pro Media is making the content and we have an approval process.We have 400 post per year.We also have been making reels in house. Powell also commented that Pro Media is doing about half of the content creation currently for Parks. Thompson also asked what we were doing with Hillary's position. Ridings commented that we have it currently posted on the city's website and we changed some of the wording to better fit our needs in house. Stoner then stated he would like to hear from the rest of the board their thoughts on the Pro Media Contract.Jordan asked if all the in-kind was the same as years before. Ridings said she would have to pull last years contract. Stoner asked who Pro Media talked to about in-kind trade. Ridings commented that they usually do in-Kind for Riverstage and was not aware of them doing in-kind with Parks. Stoner mentioned what they were getting for in-kind sponsorship. Stoner then asked Merkley if it was illegal to do an RFP. Merkley said it's not illegal to do an RFP, but we don't want to put out different messages across the administration. Pro Media does the media for the City in general and Merkley says they should do it for Parks as well. Merkley suggest that Stoner ask Pro Media questions. Northam said we can table this contract and we could invite Pro Media to the next Parks Authority meeting. Stoner made a motion to table the Pro Media Contract and Thompson seconded. He also requested Pro Media to come to the next meeting and Clark asked if we could include the job description. Stoner made the motion to table the contract and Thompson seconded.This passed on a 9-0 vote. Young presented contracts for Steamboat Nights. Stoner stated that we were going from 2 to 1 day. Young responded with "Yes and longer hours."Jordan made the motion for Bluegrass rides and Anderson seconded, passed 9-0 and Croudep made the motion and Jordan seconded Band contracts also passed 9-0. Powell presented contracts for The Depot concerts and said that we are expanding our concert series to 21 concerts for 2026.Jordan asked if we were bringing back the Blues concert from last year that got rained out and Powell said no because it was too expensive, and with budget cuts we won't be able to. Stoner commented that Redevelopment said no to the $25,000, but Council and UEZ came through with $25,000 each to support The Depot budget for 2026. Powell commented that Redevelopment took her off the agenda.Thompson made the motion to pass the band contracts and Clark 2nded. Thompson brought up the Tik Tok lives for The Depot and said it was a great idea. Powell said we are pushing it back to March to keep the bar active and gain some followers on Tik Tok. 4 Stoner asked Merkley whether any other city departments have their own social media pages. Merkley says no one else has any other pages. Stoner asked who manages the Police and Fire? Merkley did not know. I PPKks ZEGZENTl QN �.� a imiswoeiras No Manager's Report No Director Comment No Public Comment Board Comment: Luckert said he also thinks that Pro Media contract is a little high and asked Stoner what his concerns were:Stoner said he is going to hold off on answering until Pro Media is in the room and can answer questions. Stoner asked if we could start sending out the claims monthly with the agenda? Ridings said yes,that we could. Croudep commented how great our guys did with snow removal. Thompson made the motion to adjourn and Stoner seconded. Approved ak,A3,4,(7,- ktlAy Elizabet arter- Park uthorityPresident Amber Ridings