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HomeMy WebLinkAboutSpyGlass Contract for Finance City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: 2/11/2026 Department: Finance Vendor Name: SpyGlass Group LLC Sign Date: 1/21/2026 Ending Date: 60 Days Amount of Original Contract: unknown Is this an amendment or change order to original contract? Yes or No Amended Contract Amount: Purpose: Telecommunication Audit. 50%of Cost Recovery, 10X Service Elimination Savings, 10X Cost Reduction Savings For Clerk's Office to fill out Date uploaded to Gateway: SpyGlass Snapshot Audit Agreement This agreement,effective as of the later of the dates of signature below("Effective Date"),is between City of Jeffersonville,IN ("Company"), and The SpyGlass Group, LLC,an Ohio limited liability company("Auditor"). 1. Primary Audit Services. Company is engaging Auditor as an independent contractor to analyze its primary telecommunications service accounts (Voice, Data, Internet, Cloud Services, SaaS Licensing, and Mobility) to seek cost recovery, service elimination and cost reduction recommendations. Company will provide Auditor with the materials required to perform its analysis and Auditor will conduct a Kickoff meeting with Company to review the materials provided and introduce Auditor's personnel assigned to the project. Auditor will deliver the recommendations to Company at a Summary of Findings meeting, implement recommendations that Company elects for Auditor to implement, and deliver a complete telecommunications inventory to Company. Upon completion of implementation, Auditor will conduct an Industry Benchmark Analysis ("IBA") Meeting to compare Company's spending and audit results against industry peers as well as all SpyGlass clients,officially bringing closure to the engagement. While Auditor is performing its analysis, Company will not make changes or perform internal cost reduction analysis with respect to provider accounts which Company has included within the scope of Auditor's review. 2. Fees. Company will pay Auditor the applicable fee set forth below ONLY for Auditor recommendations implemented within twelve (12)months of Auditor delivering the recommendation to Company: • 50%of any"Cost Recovery", as defined below • 10 times any"Service Elimination Savings",as defined below • 10 times any"Cost Reduction Savings",as defined below "Cost Recovery" is any refund,credit or compensation received by Company relating to past services or charges. "Service Elimination Savings" is any monthly cost reduction received by Company relating to cancellation of any service, including monthly usage cost reduction(calculated as the average of the last 2 months of usage costs associated with the cancelled service). "Cost Reduction Savings" is any monthly cost reduction received by Company relating to the modification, consolidation or negotiation of any service, account or contract, including post discount usage rate improvement(calculated as the (a)decrease in post discount per unit pricing realized by Company for any service, times (b)the average of Company's last two (2)months usage levels measured in such units for the modified service). 3. Invoicing and Payment. Fees for Cost Recovery are due as a one-time payment within 60 days of verification that Company has been issued the refund, credit or compensation resulting in such fees. Fees for Service Elimination Savings and Cost Reduction Savings are due as a one-time payment within 60 days of verification that the cancellation or other activity resulting in the Service Elimination Savings or Cost Reduction Savings has been completed. Auditor may issue separate invoices as different fees are earned. 4. Miscellaneous. This agreement is governed by the laws of the State of Indiana,without regard to principles of conflicts of law, and may be executed by facsimile and simultaneously in multiple counterparts. Company agrees that Auditor does not warranty the overall performance, Company satisfaction, or data accuracy of any telecommunications related carrier, provider, software manufacturer or vendor at any time whatsoever during or after the term of this agreement. Each person signing this agreement on behalf of a party represents that he or she has been duly authorized to sign this agreement and to bind the party on whose behalf this agreement is being signed by that signatory. In the event of any litigation, proceeding or legal action arising out of or relating to this agreement, the prevailing party in such action shall be entitled to recover its reasonable attorneys' fees, court costs, and other expenses incurred in connection with such dispute or legal action, in addition to any other relief granted. AUDITOR SHALL NOT BE LIABLE TO THE COMPANY FOR INCIDENTAL, CONSEQUENTIAL,SPECIAL OR PUNITIVE DAMAGES, INCLUDING,WITHOUT LIMITATION, LOST PROFITS OR BUSINESS INTERRUPTION,WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT, TORT OR OTHERWISE, EVEN IF EITHER PARTY HAS BEEN WARNED OF THE POSSIBILITY OF ANY SUCH LOSS OR DAMAGE IN ADVANCE. IN ADDITION, IN NO EVENT SHALL AUDITOR'S LIABILITY TO COMPANY EXCEED THE FEES ACTUALLY PAID BY COMPANY TO AUDITOR. IN WITNESS WHEREOF,the parties hereto have executed this agreement as of the Effective Date. COMPANY AUDITOR City of Jeffersonvi , The SpyGlass Group, LLC Signature: Signature: Print Name: AAA {I 4( _ V'0 D r Print Name: Edward M. DeAngelo Date: \, VA.1 Date: Letter of Agency — Authorization to Access Telephone Provider Records By signing this letter below, I am giving authorization to The SpyGlass Group, LLC and its affiliates (a) to access any and all customer service records, account information, contracts, long distance carrier information, pending order activity and/or any other information relevant to my local or long distance telecommunications service (voice or data), and (b) to establish electronic or online access to any billing for such service, if not already established, or if already established, to be provided login information for such electronic or online access. At SpyGlass'pYGlass' request, I give authorization to Provider to transmit customer service records and any requested documentation via email, fax to 440-348-9355 or mail to The SpyGlass Group, LLC, 25777 Detroit Rd., Ste. 400, Westlake, Ohio 44145. I represent that I have the authority to execute this form and grant this permission and I hereby desire for SpyGlass to be added as an authorized point of contact (POC) for these accounts. This permission shall remain in effect until I affirmatively revoke it. If I withdraw the authorization set forth in this Letter, I will notify Provider immediately in writing. Client Information: Signing Employee's Name: Mike Moore Company Name: _City of Jeffersonville Address: _500 Quartermaster Ct City, State, Zip: Jeffersonville, IN 47130 Telephone: _812-285-6492 Provider Information: Provider Name: Account Number (s): Authorized Signature: Date: