HomeMy WebLinkAboutSSB January 8, 2026 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JANUARY 8, 2026
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, January 8, 2026, at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore (via Zoom), Dale Orem and Bill Saegesser. Also
present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Board
Attorney Les Merkley, Utility Billing Clerk Caryn Phillips, Controller Heather Metcalf, Justin
Ramirez and Andy Sucharitakul representing Lochmueller Group, Josh Darby
representing Jacobi Toombs and Lanz and Asset Management Program Manager/Board
Secretary Cindy Seifert.
Due to a Board Member attending via Zoom, all votes will be roll-call votes.
Board Member Orem made the motion to approve the agenda, second by Board
Member Saegesser, roll-call vote Saegesser-Yes, Orem-Yes, Moore-Yes, passing on a
vote of 3-0.
The minutes of the December 18, 2025, meeting were presented for approval.
Board Member Saegesser made the motion to approve the minutes as presented, second
by Board Member Orem, roll-call vote Saegesser-Yes, Orem-Yes, Moore-Yes, passing
on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claims list dated January 8, 2026, in the amount
of$8,360,593.67. Board Member Saegesser made the motion to approve the claims list
as presented, second by Board Member Orem, roll-call vote Saegesser-Yes, Orem-Yes,
Moore-Yes, passing on a vote of 3-0.
Utility Billing Clerk Phillips presented the Adjustment Certificate dated January 5,
2026, in the amount of$-34,743.52 Sewage, $-2,589.52 Drainage and no refunds. Board
Member Saegesser, made the motion to approve the Certificate as presented, second by
Board Member Orem, roll-call vote Saegesser-Yes, Orem-Yes, Moore-Yes, passing on a
vote of 3-0.
OLD BUSINESS
None
Page 2
NEW BUSINESS
Director Ashack requested the Board table the discussion regarding the purchase
Foster Property for Pleasant Run Lift Station Improvements. Attorney Merkley advised
there would be an Executive Session at 2:00 PM on January 22, 2026 to discuss the
purchase of the property for the lift station improvements. Board Member Saegesser
made the motion to table until the next meeting, second by Board Member Orem, roll-call
vote Saegesser-Yes, Orem-Yes, Moore-Yes, passing on a vote of 3-0.
Director Ashack advised that the current Sewer Lateral Maintenance Policy was
approved in November of 2009. No changes were suggested, however, Ashack
requested a signed version be filed with the City Clerk's Office. Board Member Saegesser
made the motion to Readopt the Sewer Lateral Maintenance Policy, second by Board
Member Orem, roll-call vote Saegesser-Yes, Orem-Yes, Moore-Yes, passing on a vote
of 3-0.
Director Ashack advised that Lochmueller has provided a Bid Recommendation
for the Wet Weather Fine Screen Project, Ottenweller was the lowest responsive,
responsible bidder at $1,855,000.00. Board Member Saegesser made the motion to
accept Ottenweller Bid and to move forward with a Notice to Proceed, second by Board
Member Orem, roll-call vote Saegesser-Yes, Orem-Yes, Moore-Yes, passing on a vote
of 3-0.
Director Ashack presented a professional services agreement with JTL for
Inspection of the Downtown Wastewater Treatment Plant 2026 Improvements - Phase 1
being the Downtown WWTP Wet Weather Screening Project and Phase 2 being the
Downtown WWTP Clarifiers & Thickeners Rehab Project, in an amount not to exceed
$527,000.00. Board Member Saegesser made the motion to approve Downtown
Wastewater Treatment Plant 2026 Improvements Services Agreement, second by Board
Member Orem, roll-call vote Saegesser-Yes, Orem-Yes, Moore-Yes, passing on a vote
of 3-0.
Director Ashack presented the Construction Permit Application for Sanitary
Sewers at Founders Point Elementary School to be located at 6906 Salem-Noble Road,
Charlestown, IN. The school will serve 900 students and generate 13,500 gallons per
day. Greater Clark County Schools has received the invoice for the capacity fee at
$213,487.10, once payment is received, if application is approved, Sewer Billing will issue
the permit. Board Member Saegesser made the motion to approve the application for
Founders Point Elementary School, to be issued upon receipt of Capacity Fee, second
by Board Member Orem, roll-call vote Saegesser-Yes, Orem-Yes, Moore-Yes, passing
on a vote of 3-0.
Page 3
ENGINEERING REPORTS
Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville
Sewer Projects Status Report dated January 8, 2026. Board Member Saegesser
requested estimate on Youngstown Project.
Justin Ramirez presented and reviewed the Lochmueller Group Engineering
Report dated January 8, 2026.
Project Status Report from Strand Associates dated January 8, 2026, was
received, no representation.
DEPARTMENT REPORT
Director Ashack reviewed the December 2025 WWTP Flows Report for both
facilities, as well as overall flow totals for the year 2025.
ATTORNEY COMMENTS - No comments this meeting.
BOARD MEMBER COMMENTS - No comments this meeting.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:10 P.M., second by Board Member Orem,
roll-call vote Saegesser-Yes, Orem-Yes, Moore-Yes, passing on a vote of 3-0.
The next regula eetin is scheduled for January 22, 2026.
Mike Moore, Mayor
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Dale Orem, Board Member
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Bill Saegesser, Bo d Member
ATTEST:
Ci y Sei ert, Board Secretary