HomeMy WebLinkAboutBPW December 3, 2025 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
December 3, 2025
PRESENT(IN PERSON): Andy Crouch City Engineer, Rob Waiz Economic Development Director, Shawn
Grant Jeffersonville Fire Chief, Heather Metcalf City Controller, Scott McVoy Jeffersonville Police Chief,
Josh Lynch Assistant Police Chief, Clark Miles Sanitation Director, Kevin Morlan Street Department
Director, Michael O'Brien Vehicle Maintenance Director, Chad Reischl Planning &Zoning Director, Caryn
Phillips Sewer Billing, Delynn Campbell Grant Writer, Larry Wallace Building Commissioner, Matt Dyer IT
Director, Brian Smith Safety Director, Kim Calabro Human Resource Director, Len Ashack Wastewater
Director, Paul Northam Parks Director, Amber Ridings Assistant Parks Director, Bill Dixon Assistant City
Engineer,Jay Thompson Assistant Wastewater Director, Krisitie Ashcraft Animal Shelter Director, Lisa
Gill,Jeffersonville City Clerk, Christy O'Neil Executive Assistant to Mayor, Les Merkley Corporation
Counsel.
PRESENT(VIRTUAL):
Katie Sutter Pro Media
CALL TO ORDER Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's Conference
Room in City Hall. The meeting was held in person and streamed on the City's Website. Rob Waiz and
Andy Crouch served on the board.
APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from November 19,
2025, Mr. Waiz seconded the motion; motion passed, 3-0.
APPROVAL OF PAYROLL: Mr. Crouch made the motion to approve the payroll contingent on legal
review. Mr. Waiz seconded the motion; motion passed, 3-0.
OLD BUSINESS:
Nothing at this time.
NEW BUSINESS:
1. Les Merkley/Kailey Coursey—2305 Middle Road,Teresa Shaw
Hearing on review of compliance regarding outbuilding at 2305 Middle Road owned by Teresa
Shaw. This hearing is a follow up from September 24, 2025, property owner Teresa Shaw
appeared and was advised structure needed to be torn down and debris/brush around the
home needed cleaned up. Is Ms. Shaw here today?Asks Mr. Merkley, Corporation Counsel.
Yes, I am here, states Ms. Shaw and I currently have two contracts to have work completed,
weather permitting on January 15, 2025. We will need copies of both contracts please, says Mr.
Merkley. My recommendation is to continue this again to January 21, 2026 at 9:30 a.m. to
review, says Mr. Merkley, so moved says Mr. Waiz, seconded by Mr. Crouch, motion carries 3-0.
2. Heather Metcalf—Contract approval
I am requesting approval of contracts with the following: Howard E. Nyhart Company,
Bakertilly, and Cavanaugh Macdonald consulting, all of which are just renewal contracts and I
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have the money in my budget, says Heather Metcalf. Mr. Waiz makes motion to approve
contracts, Mr. Crouch seconds motion, motion carries 3-0.
3. Josh Darby w/ Prime Engineering—Approval of Road Closure
Need to close road from East Chestnut Street to Division, beginning December 15, 2025 thru
April 30, 2026for Park Place Sewer Replacement project. We do have an established detour
route planned. But this will not be paved until plants open in the Spring. Mr. Crouch makes
motion to approve closure, seconded by Mr. Waiz, motion carries 3-0.
ATTORNEYS REPORT:
I have nothing at this time, states Les Merkley, Corporate Counsel.
ADJOURNMENT:
With no further business, Mr. Crouch made a motion to adjourn at 9:35 a.m.
Approved by: -M , Attest: Lisa Gill, City Clerk
cr/
Ak, C.C.E., INC move a remove a recycle
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December 1,2025
Teresa Shaw
Attn: Teresa Shaw
2313 Middle Rd
Jeffersonville,Indiana 47130
C.C.E. is a locally owned and operated licensed contractor. We are pleased to furnish the price below for the
following scope of work: 2305 Middle Rd Jeffersonville,IN 47130
1. Demo block garage leaving the slab,footer in place
2. Haul off all trash,concrete to the proper landfill
3. Mobilization
4. Seed and straw work area
(Homeowner is responsible for all environmental and abatement removal if necessary)
(On or before January 15 2026 job to take a period of three day to complete)
Total$4,500
Quote is good for 30 days.
Net due upon completion
1 ti 7A47 ' Accepted by: ¢jam
Darrell Thomas Date: 4 • .3 x 0 4S
Estimator
211 Busch Place @ New Albany, IN 47150 @ 812.9458977 fax: 8129455738
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CIIICE ANC move it!: remove i recycle
a ccerecycles.com
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December 1,2025
Teresa Shaw
Attn: Teresa Shaw
2313 Middle Rd
Jeffersonville,Indiana 47130
C.C.E. is a locally owned and operated licensed contractor. We are pleased to furnish the price below for the
following scope of work: 2305 Middle Rd Jeffersonville,IN 47130
1. Clean up brush and saplings from the area discussed
(Homeowner is responsible for all environmental and abatement removal if necessary)
(On or before January 15 2026 job to take a period of three day to complete)
Total$950
Quote is good for 30 days.
Net due upon completion
LAALaf Accepted by:
Darrell Thoma
s Date: Ott ) 2-0 5�
Estimator
211 Busch Place @ New Albany, IN 47150 @ 812.945.8977 fax: 812.945.5738
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Inspections of 2305 Middle since Last Hearing
10/23/2025- I met with owner for an update of the clearing of the overgrowth and the demolition of the
garage. There was no change at the property at that time. She stated she had not signed a
contract yet. I told the owner I would reinspect on 11/14, at which time she would need to have
the overgrowth cut back completely and at least have a contract for the garage demolition.
also mentioned a demolition permit would need to be pulled.
11/14/2025-There had been no change to the property since the 10/23/2025 inspection.The
overgrowth had not been cut back and the garage was still up. Because there had been no
progress, I did not talk to the owner at this inspection. I could not make any more movement on
the property until after the next hearing.
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,Tall GrassEnforcement I EN25-1050
Property Information
10-19-00-400-071.000-00 2305 MIDDLE RD Subdivision:
Lot: Block:
Name Information
Owner: SHAW JEWEL DEAN & TERESA J Phone:
occupant: Phone:
Filer: Phone:
Enforcement Information
Date Filed: 07/30/2025 Date Closed: Status: In Progress
complaint:
Last Action Date: Last Inspection: 12/01/2025
Last Action:
Initial Code Inspection I Kailey Coursey
Status: violations Result: Violations
scheduled: 07/29/2025 Completed: 07/30/2025
violations:
Uncorrected 2023-OR-27: weeds and Rank vegetation; Removal of vegetation: No owner of real property or
other person with a substantial property interest shall allow any growth of grass or weeds
in excess of nine (9) inches in height upon his property. No owner of real property shall
allow the growth of rank vegetation upon his property. A property existing in violation of
this standard constitutes a public nuisance.
you must remove the weeds and rank vegetation from the property and grass or weeds in
excess of nine (9) inches in height within Ten (10) days of receiving this notice.A Notice
of Continuous Abatement will be posted at the property. This will be the only written
warning that you will receive this year. Upon failure to timely remove, the Department of
code Enforcement or an entity acting on its behalf may enter upon the property to abate the
violation by cutting the weeds and rank vegetation and grass or weeds. Any costs for work
necessary to abate shall be the responsibility of the property owner subject and if unpaid
those accrued costs shall result in a tax lien to be filed against the property.
Any appeal of either this abatement notice or the bill for the work to abate must be made
in writing within ten (10) days of the date of the document appealed. The appeal must be in
writing and timely filed with the Department of Code Enforcement. If a written appeal is
filed with the Department of Code Enforcement the matter shall be scheduled for a hearing
before the Board of Public works and safety, as the hearing authority, and shall be held
pursuant to I.C. 36-7-9. The hearing authority's order regarding this appeal is considered
final from the date of its issuance and is subject to judicial review pursuant to I.C. 36-7
-9-8.
Comments:
scheduling Comment Bing posted property for overgrowth and tall weeds.
Initial Inspection Inspection I Kailey Coursey
Status: Partially complied Result: Partially Complied
Scheduled: 08/11/2025 completed: 08/12/2025
violations:
uncorrected
Comments:
scheduling comment Over growth and tall weeds, Bing posted property
Inspection comment Per Bing, they had partially complied. There is still a lot more to do and they have had
plenty of time to do it. Bing contacted Jeremiah about getting a quote; Linda wanted him to
so this. Touch base on this and 2313 Middle again next week. Also reopen on rotation. This
property is also connected to 22313 Middle.
Initial Inspection Inspection I Kailey Coursey
Status: Scheduled Result: scheduled
scheduled: 08/27/2025 completed:
violations:
uncorrected
scheduling comment check in on clean up of fence line.
Inspection Comment A little progress was made but there is still more to do. Meeting with owner tomorrow, she
said she has gotten quotes for demo of garage and Glen up of overgrowth. see attached
pictures.
Initial Inspection Inspection 1 Kailey Coursey
Status: Partially complied Result: Partially complied
scheduled: 09/17/2025 Completed: 09/19/2025
violations:
uncorrected
Comments:
Scheduling Comment Meet with owner at 2.
812-850-0866
Inspection Comment I met with the owner on 9/17/2025 regarding this property and 2313 Middle. she said she had
2 companies come out to give her quotes on the clearing of the overgrowth and demolition of
the garage. She had made some more progress on the overgrowth too herself. I told her she
should still strongly consider coming to the hearing. Also, if she can provide proof that
an agreement has been reached for the work it would help her case. I will check in with her
next week before the meeting and get more up to date pictures before the hearing. see
attached pictures.
Initial Inspection Inspection 1 Kailey coursey
status: Partially Complied Result: Partially complied
scheduled: 09/24/2025 completed: 09/24/2025
violations:
Uncorrected
Comments:
Scheduling Comment BPw Hearing
Hearing Comment The owner appeared for the hearing today. she had bids from companies to complete the work.
The Board continued the hearing until 12/3 to give the owner time to have the work done. I
told her I would touch base with her 10/1 to check in on the progress. I have attached the
bids she had to this inspection.
Initial Inspection Inspection 1 Kailey Coursey
status: violations Result: violations
scheduled: 10/23/2025 completed: 10/24/2025
Violations:
uncorrected
Comments:
Scheduling Comment Touch base with owner on demo of garage and clean up of overgrowth. MAKE SURE SHE KNOWS
ABOUT DEMO PERMIT
Shaw-- 812-850-0866
Inspection Comment I met with the owner on Thursday afternoon for an update on the garage demolition and
clearing of the brush and overgrowth. I had noticed that not much if anything had been done
since the hearing. She told me that they had not signed a contract yet and she was
considering having two guys do all the work for cash. I told her that she should consider
at least having a company do the work on the garage, for liability purposes. I also
mentioned needing to pull a demolition permit. I told her I would come back out on 11/14.
At that time she will need to have the brush and overgrowth cleared and at least have a
contract and date for demolition of the garage. The return hearing is still set with BPW.
owner also has new phone number.
812-581-4630
initial Inspection Inspection 1 Kailey coursey
Status: canceled Result: canceled
scheduled: 09/24/2025 completed:
Violations:
uncorrected
Comments:
Additional Informa Duplicate inspection entered in error. cancel .
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