HomeMy WebLinkAboutSSB November 20, 2025 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF NOVEMBER 20, 2025
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, November 20, 2025, at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present
are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Board Attorney
Les Merkley, Assistant Controller Yvonne Dowd, Justin Ramirez, Andy Sucharitakul and
Cole Johnson representing Lochmueller Group, Josh Darby and Mike Harris representing
Jacobi Toombs and Lanz, Kyle Adkins with Thieneman Construction, Todd Scott with
Pace Contracting, John Bullington with Hayes Pipe Supply, Andrew Blanford with
Ottenweller Contracting, Brennan Hite with MAC Construction & Excavating, Andrew
Graves with Graves Construction, Cameron Frank with Dan Cristiani Excavating, Danny
L. Stults with Laborers International Union of North America, and Asset Management
Program Manager/Board Secretary Cindy Seifert.
Board Member Orem made the motion to approve the agenda, second by Board
Member Saegesser, passing on a vote of 3-0.
The minutes of the November 6, 2025 meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Assistant Controller Dowd presented the claims list dated November 20, 2025 in
the amount of $258,567.37. Board Member Orem made the motion to approve the claim
list as presented, second by Board Member Saegesser, passing on a vote of 3-0.
Utility Director presented the Adjustment Certificate dated November 17, 2025 in
the amount of $-92,857.12, Sewage, $-113.26 Drainage and no refunds. Board Member
4 Saegesser, made the motion to approve the Certificate as presented, second by Board
Member Orem, passing on a vote of 3-0.
OLD BUSINESS
Director Ashack advised that the discussion on Woodland Woods remained tabled.
I
Page 2
NEW BUSINESS
Justin Ramirez with Lochmueller Group oversaw the Bid Opening for the
DWWTP Fine Screen Project. Lochmueller will review the bids and provide a
recommendation.
Bidders Name Base Bid Lump Sum Alternation 1 Bid Price
Ottenweller Contracting $1,829,000.00 $26,000.00
Thieneman Construction $2,070,000.00 $50,000.00
Pace Contracting $2,080,000.00 $55,000.00
Dan Cristiani Excavating $2,143,583.00 $50,000.00
MAC Const & Excavating $2,496,000.00 $52,000.00
Graves Const Services $2,979,797.00 $41,414.00
Board Member Orem made the motion to take bid information under advisement
and await the recommendation of Lochmueller Group, second by Board Member
Saegesser, passing on a vote of 3-0.
Director Ashack presented quotes for a replacement vehicle with Utility Bed for
Construction. Quotes received were as follows for a RAM 3500: Bachman has a 2026
for $60,092.00, John Jones has a 2025 for $78,173.04 and Oxmoor has a 2024 for
$71,424.00. This includes a trade-in of a 2011 service vehicle. Board Member Saegesser
made the motion to approve the purchase of the 2026 RAM 3500 from Bachman for
$60,092.00, second by Board Member Orem, passing on a vote of 3-0.
Cindy Seifert advised the board that the contract with Asset Essentials requires a
30 day notice of Termination. She requests that the Sewer Board Attorney sends the
written notification by the 1st of December, 2025. Board Member Saegesser made the
motion to approved the request to send notification of termination to Asset Essentials,
second by Board Member Orem, passing on a vote of 3-0.
Director Ashack requested a Salary Adjustment for the position of Air Control
Specialist and Plant Operator. This position is currently a Pay Grade 3, within the
Technicians & Skilled Craft Section of the current Salary Ordinance. The Department
recommends that the position be increased to Pay Grade 5. The increase is within
budget. Board Member Saegesser made the motion to approve the pay grade adjustment
from Pay Grade 3 to 5, second by Board Member Orem, passing on a vote of 3-0.
4 ENGINEERING REPORTS
None
Page 3
DEPARTMENT REPORT
Director Ashack reviewed the October 2025 WWTP Loadings and provided the
October Monthly Report on a flash drive. Director Ashack also advised of two new
potential projects:
• Development Plan for Hotel, Dunkin Donuts and Retail Space
• Development Plan for Multi-Family (48 units) Reeds and Elizabeth Lanes,
which will flow to the DWWTP.
ATTORNEY COMMENTS - No comments this meeting.
BOARD MEMBER COMMENTS — Mayor Moore requested the meeting scheduled for
December 4th be moved to December 3rd at 3:00pm. Board Member Saegesser made the
motion to approve the request to move the first meeting in December to December 3rd
second by Board Member Orem, passing on a vote of 3-0.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:14 P.M., second by Board Member Orem,
passing on a vote of 3-0.
The nex ular me ting is scheduled for December 3, 2025.
Mike Moo , Mayor
Dale Orem, Board Member
Bill Saegesser, Board a er
ATTEST:
Cind Seifert, Board Secretary