HomeMy WebLinkAboutSSB November 6, 2025 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF NOVEMBER 6, 2025
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, November 6, 2025, at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room. Mayor Moore called the meeting to order at 3:00 P.M. Board
Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present are
Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Board Attorney Les
Merkley, Utility Billing City Engineer Andy Crouch, Office Manager Elisha Gibson, Justin
Ramirez, Andy Sucharitakul, Cole Johnson and Storm Kollak representing Lochmueller
Group, John Herriford representing Strand Associates, Josh Darby and Mike Harris
representing Jacobi Toombs and Lanz, Jorge Lanz and Asset Management Program
Manager/Board Secretary Cindy Seifert.
Board Member Saegesser made the motion to approve the revised agenda,
second by Board Member Orem, passing on a vote of 3-0.
The minutes of the October 16, 2025 meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Director Ashack presented the claims list dated November 6, 2025 in the amount
of $4,474,767.66. Board Member Saegesser made the motion to approve the claims list
as presented, second by Board Member Orem, passing on a vote of 3-0.
Billing Office Manager Gibson presented the Adjustment Certificate dated
November 3, 2025 in the amount of $-146,981.50 Sewage, $-227.68 Drainage and
$253.16 Refunds. Board Member Saegesser, made the motion to approve the Certificate
as presented, second by Board Member Orem, passing on a vote of 3-0.
OLD BUSINESS
None
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NEW BUSINESS
Director Ashack presented an update to the Internal Controls Policy for the
Wastewater Department, which has been revised from the previously adopted version.
Board Member Saegesser made the motion to approve the updated Internal Controls
Policy for the Wastewater Department, second by Board Member Orem, passing on a
vote of 3-0.
Director Ashack requested tabling the discussion on Woodland Woods, to be
located off Logan Lane. Board Member Orem made the motion to table, second by Board
Member Saegesser, passing on a vote of 3-0.
Director Ashack presented the application from DaSilva Farms for 5 Single Family
Homes, using 1,550 gpd and discharges to the NWWTP. Board Member Saegesser
made the motion to approve, contingent on receipt of $8,165.00, second by Board
Member Orem, passing on a vote of 3-0.
Director Ashack presented a request from the Utility Billing Office, to change a
position from Utility Billing Clerk to Assistant Billing Office Manager, beginning January 1,
2026. Board Member Saegesser made the motion to approve the change of Utility Billing
Clerk position to Assistant Billing Office Manager, second by Board Member Orem,
passing on a vote of 3-0.
Director Ashack presented the CSX Encroachment Agreement for Pleasant Run
Force Main Relocation. The fee for the license is $6,750.00. Board Member Orem made
the motion to approve the Facility Encroachment Agreement with CSX, contingent on final
legal review, second by Board Member Saegesser, passing on a vote of 3-0.
Director Ashack presented 2026 Sewer Board Meeting Dates, with the only change
being January dates, due to the first Thursday being January 1st. The January meetings
will occur on January 8th and January 15th. Board Member Saegesser made the motion
to approve the 2026 Sewer Board Meeting Dates, second by Board Member Orem,
passing on a vote of 3-0.
Director Ashack presented a request for a Willingness to Serve Letter for 5413
Highway 62 E, Dunkin Donuts will be part of this development. Board Member Saegesser
made the motion to approve the execution of the Willingness to Serve letter for 5413
Highway 62E, second by Board Member Orem, passing on a vote of 3-0.
Justin Ramirez with Lochmueller Group presented a request for Change Order#9
for the NWWTP Expansion, which represents an extension of time, which has been
completed. Board Member Saegesser made the motion to approve Change Order#9 for
Lochmueller Group, second by Board Member Orem, passing on a vote of 3-0.
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ENGINEERING REPORTS
Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville
Sewer Projects Status Report dated November 6, 2025.
Justin Ramirez presented and reviewed the Lochmueller Group Engineering
Report dated November 6, 2025.
John Herriford presented and reviewed the Project Status Report regarding
Combined Sewer System Post-Construction Compliance Monitoring from Strand
Associates dated November 6, 2025. Mr. Herriford added that Mark Sneve has a meeting
planned with Len Ashack on November 18th to discuss the Combined Sewer System Use
Attainability Analysis.
DEPARTMENT REPORT
Director Ashack reviewed the October VWVTP Flows report for both facilities.
Director Ashack advised of two new project connections, Trophy Ridge, consisting of 42
new lots which will feed to the NWWTP and Veterans Pointe, a +/- 7,500sf office building,
which will feed to the DVWVTP.
ATTORNEY COMMENTS - No comments this meeting.
BOARD MEMBER COMMENTS - No comments this meeting.
There being no further business to come before the Board, Board Member
Saegesser made -e motion to adjourn at 3:15 P.M., second by Board Member Orem,
passing on a vo - • 3-0.
The next -g - ' eeting is si eduled for November 20, 2025.
I
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Mike Mo•re, Mayor
Dale Orem, Board Member
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Bill Saegesser, Board Me ber
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ATTEST:
Cin eifert- Board Secretary