HomeMy WebLinkAboutSSB October 16, 2025 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF OCTOBER 16, 2025
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, October 16, 2025, at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore (via Zoom), Dale Orem and Bill Saegesser. Also
present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Board
Attorney Les Merkley, Utility Billing Office Manager Elisha Gibson, Justin Ramirez
representing Lochmueller Group, John Herriford representing Strand Associates (via
Zoom), Mike Harris representing Jacobi Toombs and Lanz (via Zoom), John Kraft with
MAC, Jorge Lanz and Asset Management Program Manager/Board Secretary Cindy
Seifert.
Due to a Board Member attending via Zoom, all votes will be roll-call votes.
Board Member Orem made the motion to approve the agenda, second by Board
Member Saegesser, passing on a roll call vote, Saegesser-Yes, Orem-Yes, Moore-Yes,
vote is 3-0.
The minutes of the October 2, 2025 meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a roll call vote, Saegesser-Yes, Orem-Yes, Moore-Yes,
vote is 3-0.
CONTROLLER'S REPORT
Director Ashack presented the claims list dated October 16, 2025 in the amount of
$354,458.04. Board Member Saegesser made the motion to approve the claims list as
presented, second by Board Member Orem, passing on a roll call vote, Saegesser-Yes,
Orem-Yes, Moore-Yes, vote is 3-0.
Billing Office Manager Gibson presented the Adjustment Certificate dated October
10, 2025 in the amount of$-50,351.44 Sewage, $-122.81 Drainage and $694.71 Refunds.
Board Member Saegesser, made the motion to approve the Certificate as presented,
second by Board Member Orem, passing on a roll call vote, Saegesser-Yes, Orem-Yes,
Moore-Yes, vote is 3-0.
Page 2
OLD BUSINESS
Director Ashack presented a receipt for capacity fee payment of
$130,205.27 for The District Apartments, Phase 1, which includes 12 One Bedroom and
84 Two Bedroom Apartments and a Clubhouse, which will flow to the DWWTP. Board
Member Saegesser made the motion to approve the permit application for The District
Apartments, Phase 1, second by Board Member Orem, passing on a roll call vote,
Saegesser-Yes, Orem-Yes, Moore-Yes, vote is 3-0.
NEW BUSINESS
Director Ashack presented JTL's Amendment 1 to Work Order 2025-1 to add Park
Place Sewer Replacement Construction Administration and Inspection Services, which
increases contract by $75,000. The new contract amount is not to exceed $225,000.
Board Member Saegesser made the motion to approve Amendment 1 to Work Order
2025-1, second by Board Member Orem, passing on a roll call vote, Saegesser-Yes,
Orem-Yes, Moore-Yes, vote is 3-0.
Director Ashack presented two amendments for Strand Engineering. Amendment
No 1 to Task Order No 24-01 (Combined Sewer Overflow Long Term Control Plan Post-
Construction Compliance Monitoring), changing the completion schedule from June 30,
2025, to November 25, 2025. Amendment No 1 to Task Order No 24-02 (Use Attainability
Analysis Preparation for Cane Run Creek and Ohio River), changing the completion
schedule from June 30, 2025, to June 30, 2026. Board Member Saegesser made the
motion to approve Amendment No 1 to Task Order No 24-01 and Amendment No 1 to
Task Order No 24-02, second by Board Member Orem, passing on a roll call vote,
Saegesser-Yes, Orem-Yes, Moore-Yes, vote is 3-0.
ENGINEERING REPORTS
None
DEPARTMENT REPORT
Director Ashack reviewed the September WWTP Loadings. He provided the
September Monthly Report on a flash drive. Director Ashack also provided an update on
the DWWTP NPDES Permit IN0023302 Renewal, advising that the permit application has
been sent to IDEM.
ATTORNEY COMMENTS - No comments this meeting.
Page 3
BOARD MEMBER COMMENTS - No comments this meeting.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:06 P.M., second by Board Member Orem,
passing on a roll II vote, Saegesser-Yes, Orem-Yes, Moore-Yes, vote is 3-0.
The next re ar eeting is sch duled for November 6, 2025.
Mike Moor , ayor
9r24,
Dale Orem, Board Member
Bill Saegesser, Boar tuber
ATTEST:
Cindy Seifert Board Secretary
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