HomeMy WebLinkAboutSSB October 2, 2025 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF OCTOBER 2, 2025
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, October 2, 2025, at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present
are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Board Attorney
Les Merkley, Utility Billing Office Manager Elisha Gibson, Controller Heather Metcalf,
Michael Gangsted and Justin Ramirez representing Lochmueller Group, John Herriford
and Mark Sneve representing Strand Associates, Josh Darby representing Jacobi
Toombs and Lanz, John Kraft with MAC, Ricky Colyer representing Lawyers Excavating,
Jorge Lanz and Asset Management Program Manager/Board Secretary Cindy Seifert.
Board Member Orem made the motion to approve the agenda, second by Board
Member Saegesser, passing on a vote of 3-0.
The minutes of the September 18, 2025, meeting and the September 29, 2025,
special meeting were presented for approval. Board Member Saegesser made the
motion to approve the minutes as presented, second by Board Member Orem, passing
on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claims list dated October 2, 2025 in the amount
of $1,368,358.85. Board Member Saegesser made the motion to approve the claims list
as presented, second by Board Member Orem, passing on a vote of 3-0.
Billing Office Manager Gibson presented the Adjustment Certificate dated
September 29, 2025, in the amount of $-98,068.52 Sewage, $-25.89 Drainage and
$168.36 Refunds. Board Member Saegesser, made the motion to approve the Certificate
as presented, second by Board Member Orem, passing on a vote of 3-0.
OLD BUSINESS
Josh Darby with Jacobi, Toombs and Lanz, addressed the topic of Emergency
Repairs to CSO Interceptor, he advised that MAC sent a letter last week outlining what
they plan to do to correct the issues.
Director Ashack advised that the discussion on The District Apartments remains
tabled.
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NEW BUSINESS
Josh Darby with Jacobi, Toombs and Lanz, provided a list of bids for the Park
Place Sewer Replacement.
Lawyer Excavation $695,403.71
PAF Excavation $800,825.00
MAC Construction $1,072,723.00
Dan Cristiani $1,320,856.00
Louisville Paving $1,570,410.00
Mr. Darby recommends award to the lowest responsible bidder, Lawyer Excavation.
Board Member Saegesser made the motion to award the bid for Park Place Sewer
Replacement to Lawyer Excavation, second by Board Member Orem, passing on a vote
of 3-0.
Director Ashack presented communication from First Presbyterian Church
regarding a settlement, after one of the two connections to the sanitary sewer following
the CSO Interceptor Project, was not reconnected to the sewer main. Estimated clean-
up of the property is $5,872.00, First Presbyterian is asking for $4,000.00 to reimburse
part of those costs. Board Member Saegesser made the motion to approve $4,000.00 to
reimburse clean-up costs, second by Board Member Orem, passing on a vote of 3-0.
Director Ashack requested approval to advertise for bids for the Fine Screen
Construction. Board Member Saegesser requested an updated cost estimate. Board
Member Saegesser made the motion to approve advertising for bids, second by Board
Member Orem, passing on a vote of 3-0.
ENGINEERING REPORTS
Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville
Sewer Projects Status Report dated October 2, 2025.
Justin Ramirez presented and reviewed the Lochmueller Group Engineering
Report dated October 2, 2025.
John Herriford presented and reviewed the Project Status Report regarding
Combined Sewer System Post-Construction Compliance Monitoring from Strand
Associates dated October 2, 2025, advising that he is planning for completion by
November 25, 2025.
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Mark Sneve presented and reviewed the Project Status Report regarding
Combined Sewer System Use Attainability Analysis from Strand Associates dated
October 2, 2025.
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DEPARTMENT REPORT
Director Ashack reviewed the September WWTP Flows report for both facilities.
Director Ashack advised of one new project connection, Cornerstone Cottages, 6 lots,
which discharge to the DVWVTP at 1 ,860 gpd. He also advised of DVWVTP NPDES
Permit IN0023302 Renewal in progress.
ATTORNEY COMMENTS - No comments this meeting.
BOARD MEMBER COMMENTS - No comments this meeting.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:20 P.M., second by Board Member Orem,
passing on a vote of 3-0.
The next regul r meeting is scheduled for October 16, 2025.
Mike Moore, Mayor
Dale Orem, Board Member
ill Saegesser, Boar tuber
ATTEST:
I
Cid Seifrt