HomeMy WebLinkAboutSSB September 18, 2025 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF SEPTEMBER 18, 2025
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, September 18, 2025, at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present
are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Utility Billing
Office Manager Elisha Gibson, Assistant Controller Yvonne Dowd, City Engineer Andy
Crouch, Board Attorney Les Merkley, Josh Darby representing Jacobi Toombs and Lanz,
Justin Ramirez and Andy Sucharitakul representing Lochmueller Group, John Kraft with
MAC, Jorge Lanz and Asset Management Program Manager/Board Secretary Cindy
Seifert.
Board Member Saegesser made the motion to approve the agenda, second by
Board Member Orem, passing on a vote of 3-0.
Board Member Orem made the motion to table the discussion regarding the
Willingness to Serve Letter for property at Tract 15H of River Ridge, second by Board
Member Saegesser, passing on a vote of 3-0.
The minutes of the September 4, 2025, meeting were presented for approval.
Board Member Saegesser made the motion to approve the minutes as presented, second
by Board Member Orem, passing on a vote of 3-0
CONTROLLER'S REPORT
Assistant Controller Dowd presented the claims list dated September 18, 2025, in
the amount of $1,054,652.89. Board Member Saegesser made the motion to approve
the claims list as presented, second by Board Member Orem, passing on a vote of 3-0.
Billing Office Manager Gibson presented the Adjustment Certificate dated
September 12, 2025, in the amount of$-98,068.52 Sewage, $-7,214.45 Drainage and no
Refunds. Board Member Saegesser, made the motion to approve the Certificate as
presented, second by Board Member Orem, passing on a vote of 3-0.
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OLD BUSINESS
Josh Darby with Jacobi Toombs and Lanz advised that he has had meetings
regarding the Emergency Repairs to CSO Interceptor with MAC and Wastewater
Maintenance Department Staff and that MAC is currently working through the
recommendations provided from the Maintenance Staff. Mr. Darby will update at the next
meeting.
Director Ashack advised that the projects, The District Apartments and DaSilva
Farms are amending their applications due to changes in the building timelines of the
projects. Those will be presented at the next meeting.
NEW BUSINESS
Director Ashack presented a contract for professional services with Joanna Orem
for Pretreatment Consulting Services, in the amount of $125.00 per hour, not to exceed
$25,000.00, effective September 29, 2025, through December 31, 2025. Board Member
Moore made the motion to approve the professional services contract with Joanna Orem,
second by Board Member Saegesser, passing on a vote of 2-0, with Board Member Orem
abstaining.
Justin Ramirez presented Change Order No 8 for the North WRF Expansion
Project reflecting an increase of$49,483.00. The updated total project cost incorporating
this change order is $43,817,386.60. He noted that as of a meeting held on the morning
of September 18, an additional item was requested, and that this amount did not include
that item. Board Member Saegesser made the motion to approve Change Order No 8 for
the North WRF Expansion, second by Board Member Orem, passing on a vote of 3-0.
ENGINEERING REPORTS
None
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DEPARTMENT REPORT
Director Ashack discussed the Canadian Solar Pretreatment Permit Application,
advising that during a meeting held on September 15, 2025, he was told that the flow
requirements would be changed from 2.0MGD to 0.530MGD. He has a call into Gray
Construction to discuss and more information will be provided at the next board meeting.
Director Ashack also advised that he and Jay Thompson met with First Presbyterian
Church on Walnut and Chestnut. The Church has had issues with one of the two
connections from the building to the City sewer. MAC Construction rerouted the sewers
on Walnut Street as part of the CSO Interceptor Project. Evidently, one of the lateral sewer
lines was never reconnected to the new sewer line. Wastewater Construction personnel
have reconnected the second connection. The Church is requesting $4,000 to settle the
matter of paying for the missing service connection. He and Mr. Thompson will follow up
on the matter and bring back to the board at the next meeting. Director Ashack reviewed
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the August 2025 VVVVfP Loadings. He provided the August Monthly Report on a flash
drive.
ATTORNEY COMMENTS - No comments this meeting.
BOARD MEMBER COMMENTS - No comments this meeting.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:14 P.M., second by Board Member Orem,
passing on a vot f 3-0.
The e, t re lar mee g is scheduled for October 2, 2025.
Mike Moore, Mayor
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Dale Orem, Board Member
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Bill Saegesser, Boa ember
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