Loading...
HomeMy WebLinkAboutRDC August 27, 2025 .JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES August 27, 2025 The Jeffersonville Redevelopment Commission held a Regular Meeting on August 27, 2025 that was called to order at 4:00 pm in the Mayor's Conference Room located at 500 Quartermaster Court, Jeffersonville, Indiana Board Members present: Scott Hawkins, Mike Moore, Sophia O'Coffey, Duard Avery and Teresa Perkins Staff Members present: Redevelopment Director Rob Waiz, Redevelopment Commission Attorney/City Attorney Les Merkley, Grant Administrator DeLynn Campbell, Administrative Assistant/Secretary Theresa Treadway, City Controller Heather Metcalf, City Engineer Andy Crouch and Parks Director, Paul Northam. Guests: Josh Darby with Jacobi, Toombs & Lanz, Kevin Daeger and Chris Gardner with HWC Engineering, John Kraft with MAC Construction, Bob Stein with United Consulting, Keeley Stengel with Temple and Temple, Andrew Harp with News and Tribune, Aprile Rickert with Louisville Public Media and Harrison Johnson with Pinpoint Fence. CALL TO ORDER Mr. Hawkins President called the meeting to order at 4:00PM APPROVAL OF AGENDA Mr. Moore made a motion to approve the agenda with Ms. O'Coffey seconding, passing unanimously 4-0. CONSENT REPORTS Minutes: Ms, O'Coffey made a motion to approve the minutes from July 30, 2025 with Mr. Moore seconding, passing unanimously 4-0. Claims: Mr. Moore made a motion to approve the TIF Claims in the amount of$2,012,927.25 with Mr. Avery seconding, passing unanimously 4-0. Mr. Moore made a motion to approve the Redevelopment Operating Claims in the amount of $1,686.03 with Mr. Moore seconding, passing unanimously 4-0. JTL Ongoing Projects Update: Ohio River Greenway Extension • Contractor is Hall Contracting. JTL providing full-time Construction Administration and Inspection. • Pre-Construction Meeting Scheduled for March 28, 2025. Substantial Completion date is November 1, 2025. Final Completion date is April 1, 2026. • Tree clearing was completed by March 31, 2025 per regulatory permitting requirements. • All demolition activities have been completed. Contractor has finished placing fill and stone base for the trail, rip-rap on the side slopes • Contractor has poured concrete for the trail on the west end of the project (from Riverside Drive to Upland Brewing Company). • Contractor poured the curb ramp/connection at Riverside Drive. • Contractor continues working on the retaining wall on the east side of the project (behind Kingfish). All piling has been driven. • See next page for some construction progress photos. • Amendment 1 JTL — This amendment is to increase compensation for services from $30K to a revised cost ceiling of$80K. Mr. Moore made a motion to approve with Ms. O'Coffey seconding, passing unanimously 4-0. • Amendment 2 —Hall Contracting — This amendment is for clearing brush along the trail from the riverside from the Jefferson to Riverstage in amount of$115,011.35. Mr. Moore made a motion to approve with Mr. Avery seconding, passing unanimously 4-0. Request for President Hawkins to sign outside the meeting since the contract was not available to bring to this meeting. Mr. Moore made a motion to approve signing the contract at a later time with Ms. O'Coffey seconding, passing unanimously 4-0. HWC Engineering Project Update: Hike the Pike Project • Chris Gardner—Construction is approaching completion, September 15 completion date with final completion September 30. We scheduled a walk through on September 16, contractor paved parking lot at Trailhead, and they are finishing up grading and backfilling around the sidewalks. With paving done, they will be scheduling the pavement markings. They are pouring foundations for pedestrian activated beacons and they still have railing to install at Rockingham Way. Charlestown Pike Project • Kevin Daeger—Phase 1 with MAC Construction is going really well, week ago they moved on to Cotton Lane, roadway is substantially complete in that area with finishing of asphalt and pavement striping. As we on into the fall, MAC hopes to reach 265 from Holman's Lane so that half of the project and complete going into the winter. Phase 2 of the project, they are anticipated to get curb and gutter next week so that should really start to take shape. Contractor has run into a few issues but feels they will still be on schedule for the completion date. NEW BUSINESS 214 E. Court Avenue—Mike Moore That is a piece of property that Redevelopment owns, approximately 40,000 square feet of property that is close to 1 acre. We have had an agreement with a developer in the past, probably 1 '/z years ago and I think it is time to move on. I have had a conversation with a couple of other developers and what I would like to see and I think everybody downtown would like to see is a grocery store. By no means does it mean because I want a grocery store that we are going to get a grocery store. This is an enticing piece of property that Rob and I are going to be working with developers to try and get this to happen but open minded for something else. We are going to some city crews down there to clean this site up and make it more appealing. Animal Shelter repairs—Mike Moore The animal shelter was having some air conditioner issues and when the contractor got in there, a portion of the attic area was in need of insulation so this was kind of an emergency situation. The contractor was able to spray insulation in the attic roof decking to help solve the issue. The total cost was $27,750.00. Mr. Moore made a motion to approve paying this with Ms. O'Coffey seconding,passing unanimously 4-0. Bid Award for park repairs—Paul Northam We submitted for bids for little league park for fencing and regarding the field. First we received one proposal for field regrading at little league park from Whitaker Sports Turf in the amount of$295,182.00. I recommend we accept this proposal. Mr. Moore made a motion to accept Whitaker Sports in the amount of$295,182.00 with Mr.Avery seconding,passing unanimously 4-0. The second for the fencing we received three proposals, EAC Fencing in amount of $745,286, Fencing Unlimited for $650,662 and Pinpoint Fence Co. in amount of $643,879.42. My recommendation is to accept Pinpoint Fence Company proposal. Mr. Moore made a motion to accept Pinpoint Fence Company proposal in the amount of$643,879.42 with Mr.Avery seconding,passing unanimously 4-0. NoCo Art Center Roof Bids—Theresa Treadway We received two bids to replace the roof at the art center at 628 Michigan Avenue. The first bid is from Andes Roofing in the amount of$79,086.63 and the second bid from Berryman Contracting in the amount of$52,961.81. My recommendation is to accept the low bid from Berryman Contracting. Mr. Moore made a motion to approve the contract from Berryman Contracting in the amount of$52,961.81 with Ms. O'Coffey seconding,passing unanimously 4-0. Manufacturing Days Sponsorship—Theresa Treadway This is a lunch sponsorship for manufacturing days, this is our third year doing this. They are anticipating 700-900 students this year. Mr.Avery made a motion to approve with Ms. O'Coffey seconding,passing unanimously 4-0. QUESTIONS FOR EXECUTIVE DIRECTOR Everything is all good BOARD COMMENT Mr. Avery—East West Routes that we are working on amazing the amount of traffic and growth is amazing. Ms. O'Coffey—No Comment Mr. Moore—No Comment Ms. Perkins—We had a school board meeting last night,the CFO presented us the budget for next year. It is not going to be as bad as we thought. Mr. Hawkins—No comment NEXT MEETING September 24, 2025 at 4:00 pm ADJOURNMENT Mr. Moore made a motion to adjourn at 4:28 pm Scott Hawkins, President Submitted By: Theresa Treadway S