HomeMy WebLinkAboutSSB September 4, 2025 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF SEPTEMBER 4, 2025
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, September 4, 2025, at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present
are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Laboratory &
Pretreatment Manager Chase Hardin, Utility Billing Office Clerk Caryn Phillips, Controller
Heather Metcalf, City Engineer Andy Crouch, Board Attorney Les Merkley, Justin
Ramirez, Andy Sucharitakul, Ted Rutherford representing Lochmueller Group, John
Herriford and Mark Sneve (via Zoom) representing Strand Associates, Josh Darby
representing Jacobi Toombs and Lanz, John Kraft and Chase Scott with MAC and Asset
Management Program Manager/Board Secretary Cindy Seifert.
Board Member Orem made the motion to approve the revised agenda, second by
Board Member Saegesser, passing on a vote of 3-0.
The minutes of the August 21 , 2025, meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claims list dated September 4, 2025 in the amount
of $1 ,506,639.21. Board Member Saegesser made the motion to approve the claims list
as presented, second by Board Member Orem, passing on a vote of 3-0.
Utility Billing Office Clerk Phillips presented the Adjustment Certificate dated
August 29, 2025 in the amount of $-73,336.74 Sewage, $-122.63 Drainage and no
refunds. Board Member Saegesser, made the motion to approve the Certificate as
presented, second by Board Member Orem, passing on a vote of 3-0.
OLD BUSINESS
Board Member Orem made the motion to table the discussion on Emergency
Repairs to CSO Interceptor, second by Board Member Saegesser, passing on a vote of
3-0.
Page 2
NEW BUSINESS
Director Ashack presented a Willingness to Serve Letter for property at Tract 15H
of River Ridge which will include a two office/warehouse building. Mayor Moore advised
that until current discussions between the City of Jeffersonville and River Ridge have
been completed, this topic should be tabled. Board Member Saegesser made the motion
to table, second by Board Member Orem, passing on a vote of 3-0.
Director Ashack advised that DaSilva Farms application needs to be amended,
and added to next meetings agenda. Board Member Saegesser made the motion to
table, second by Board Member Orem, passing on a vote of 3-0.
Director Ashack requested a change in the job description for Plant Operator/Lab
Technician reducing the experience needed for the "Trainee" probationary position
requirements in order to attract more applicants. Board Member Orem made the motion
to approve the changes to the Plant Operator/Lab Technician job description, second by
Board Member Saegesser, passing on a vote of 3-0.
Director Ashack presented a project quote and agreement from MultiVista to
relocate the city owned cameras from the NWWTP to the DWWTP for Photo
Documentation of Clarifier Replacement Project, at a cost of $32,150, which will be billed
as $6,735.00 set up fee and 17 monthly payments of $1,495.00. Board Member Orem
made the motion to approve the contract with MultiVista in the amount of $32,150.00,
second by Board Member Saegesser, passing on a vote of 3-0.
City Engineer Crouch presented the Lochmueller Group Agreement for Mill Creek
Bank Stabilization located between two city owned parcels, the Police Department and
Fire Department, in the amount of $58,100.00. This contract covers survey, modeling,
design, environmental permitting, final design and bidding. Board Member Saegesser
made the motion to approve the contract with Lochmueller Group in the contract amount
of $58,100.00, second by Board Member Orem, passing on a vote of 3-0.
ENGINEERING REPORTS
Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville
Sewer Projects Status Report dated September 4, 2025. Board Member Saegesser
asked if the Board would receive an updated cost estimate for Pleasant Run. Mr. Darby
advised that they are working on it.
Justin Ramirez presented and reviewed the Lochmueller Group Engineering
Report dated September 4, 2025.
John Herriford and Mark Sneve presented and reviewed the Strand Associates
Report dated September 4, 2025.
Page 3
DEPARTMENT REPORT
Director Ashack discussed employee news, Jodi Orem's retirement date is
September 11 , 2025, and Chase Hardin has started with the Department as her
replacement. Director Ashack reviewed the August WWTP Flows report for both facilities.
Director Ashack advised that the project, The District Apartments, needs to revise their
application to correct the number of buildings. Board Member Saegesser made the
motion to table, second by Board Member Orem, passing on a vote of 3-0.
ATTORNEY COMMENTS - No comments this meeting.
BOARD MEMBER COMMENTS — Mayor Moore thanked Director Ashack and the
Wastewater Department for quick action to help demo and clean up the Redevelopment
real estate on Court Avenue. Also thank you to Premier Homes for the donation of dirt
necessary to complete the project. Mayor Moore hopes to attract a grocery store to the
location and the clean up will assist in that endeavor.
There being no further business to come before the Board, Board Member Orem
made the motion to adjourn at 3:16 P.M., second by Board Member Saegesser, passing
on a vote of 3-0.
The next re ul r eeting i scheduled for September 18, 2025.
Mike Moore, Mayor
Dale Orem, Board Member
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Bill Saegesser, Board ber
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