HomeMy WebLinkAboutSSB August 7, 2025 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF AUGUST 7, 2025
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, August 7, 2025, at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present
are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Utility Billing
Office Manager Elisha Gibson, Controller Heather Metcalf, Engineering Coordinator
Jonathan Bischof, Board Attorney Les Merkley, Justin Ramirez, Andy Sucharitakul and
Cole Johnson representing Lochmueller Group, John Herriford representing Strand
Associates, Josh Darby representing Jacobi Toombs and Lanz, John Kraft with MAC,
Jorge Lanz and Asset Management Program Manager/Board Secretary Cindy Seifert.
Board Member Orem made the motion to approve the revised agenda, second by
Board Member Saegesser, passing on a vote of 3-0.
The minutes of the July 17, 2025 meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claims list dated August 7, 2025 in the amount of
$2,670,426.77. Board Member Saegesser made the motion to approve the claims list
as presented, second by Board Member Orem, passing on a vote of 3-0.
Billing Office Manager Gibson presented the Adjustment Certificate dated
August 1 , 2025 in the amount of $-151,210.19 Sewage, $-1,617.70 Drainage and
$1,763.63 Refund. Board Member Saegesser, made the motion to approve the Certificate
as presented, second by Board Member Orem, passing on a vote of 3-0.
OLD BUSINESS
Attorney Merkley advised that he has met with Counsel for MAC regarding
Emergency Repairs to CSO Interceptor, however a death in the family prohibited further
discussions. Merkley requested the Board table until the next meeting. Board Member
Saegesser made the motion to table the discussion on Emergency Repairs to CSO
Interceptor, second by Board Member Orem, passing on a vote of 3-0.
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NEW BUSINESS
Josh Darby presented request for Change Order#1 for GCCS Sewer Construction
in a deduction of $11,832.00. Director Ashack advised that the final pay application will
be presented at the next meeting. Board Member Saegesser made the motion to approve
Change Order #1 for GCCS Sewer Construction, second by Board Member Orem,
passing on a vote of 3-0.
Assistant Director Thompson provided three quotes for the purchase of a
replacement vehicle for the Operations Department. This truck will replace truck 0054 a
2019 Ram. Quotes for a 2024 Ford F150 are as follows: Jim O'Neal Ford $50,398.00,
Heritage Ford $45,245.28 ad Oxmoor Ford $53,389.39. Board Member Saegesser made
the motion to approve purchase of 2024 Ford F150 from Heritage Ford in the amount
$45,245.28, second by Board Member Orem, passing on a vote of 3-0.
Director Ashack advised that the Notice to Proceed for DWWTP Clarifier
Replacement Project was authorized by email earlier in the week to get MAC on site for
start of project. Board Member Saegesser asked if there were any issues getting
equipment as that was the original reason for delay in starting project. No issues with
equipment. Board Member Saegesser made the motion to approve the Notice to Proceed
for DWWTP Replacement Project, second by Board Member Orem, passing on a vote of
3-0.
Engineering Coordinator Jonathan Bischof presented a request for Change Order
in the amount of $17,647.05 on the East End Catch Basin Repair Project for Drainage.
The reason for the increase is the number of catch basins to be repaired increased from
34 to 39. All Star Paving is already on site working on the original catch basins. Drainage
Board approved the Change Order on Tuesday. Board Member Saegesser made the
motion to approve Change Order, in the amount of$17,647.05 for All-Star Paving for East
End Catch Basin Repair Project, second by Board Member Orem, passing on a vote of
3-0.
ENGINEERING REPORTS
Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville
Sewer Projects Status Report dated August 7, 2025. Noting that the Rolling Ridge Culvert
Replacement has been completed and will be removed from next month's report. Board
Member Saegesser asked if pumps were selected for the Pleasant Run Lift Station.
Darby responded that he did, the pumps are bigger, but will fit the existing wet well.
Saegesser requested an updated cost estimate. Darby added that the lift station was
constructed outside of the existing easement, this will be corrected with this project.
Justin Ramirez presented and reviewed the Lochmueller Group Engineering
Report dated August 4, 2025.
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John Herriford presented and reviewed the Project Status Report from Strand
Associates dated August 7, 2025. Board Member Saegesser stated that we need to
move forward with the Use Attainability Analysis, June was the original contract
completion date.
DEPARTMENT REPORT
Director Ashack reviewed the July 2025 VWVTP Flows report for both facilities. A
new column has been added to WWTP Flow for NVVWTP for the River Ridge Gateway
Lift Station. Director Ashack advised that August 11 - 29, 2025, construction department
will be replacing sewer main on Maple Street. The original plan was to line the sewer
main, however the lateral connections must all be replaced, so lining will not work.
ATTORNEY COMMENTS - No comments this meeting.
BOARD MEMBER COMMENTS
Board Member Saegesser asked if the Director has received the 1/3 payments of
the fees from developers. Director Ashack advised that Jim Johns has not sent in funds,
but that Corbett has. Saegesser asked Attorney Merkley if the Sanitary Sewer Board has
the authority to issue a stop work order for non-payment. Attorney Merkley advised that
the board does have authority through the Sewer Use Ordinance. Saegesser added that
he didn't think this was necessary at this time, but just wanted to confirm.
There being no further business to come before the Board, Board Member Orem
made the motion to adjourn at 3:18 P.M., second by Board Member Saegesser, passing
on a vote of 3-0.
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Thetext pe/ ular me ing is scheduled for 3:00PM on August 21, 2025.
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Mike Moor , Mayor
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