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Home My WebLink About2025-R-11 Resolution Approving Interlocal Agreement for GIS (Geographic Information System) RESOLUTION NO.2025-R- i' BEFORE THE COMMON COUNCIL OF THE CITY OF JEFERSONVILLE STATE OF INDIANA A RESOLUTION APPROVING INTERLOCAL AGREEMENT BETWEEN THE BOARD OF COMMISSIONERS OF CLARK COUNTY,IN; THE CITY OF JEFFERSONVILLE,IN; THE TOWN OF CLARKSVILLE,INDIANA; THE TOWN OF SELLERSBURG,INDIANA; THE CITY OF CHARLESTOWN,IN; THE CLARK COUNTY PLAN COMMISSION; THE CLARK COUNTY AUDITOR; THE CLARK COUNTY ASSESSOR; AND CLARK COUNTY 911 WHEREAS, IC 36-1-7 et seq. allows political subdivisions in the state of Indiana to enter into Inter-Local Agreements;and, WHEREAS, it is the desire and intent of the Parties to this Agreement to jointly share in the cost of purchasing aerial photography and oblique imagery to be used for GIS(Geographic Information System) mapping purposes,which said GIS mapping is shared with and used by the Parties to this Agreement;and, WHEREAS, in accordance with Indiana Code 36-1-7-12, no notice by publication or posting is required whenever a contract provides for the purchase,sale,or exchange of services,supplies or equipment between or among Indiana governmental entities only and, WHEREAS,whenever a contract provides for one Indiana governmental entity to make a purchase for another,compliance by the one with the applicable statutes governing public bids constitutes compliance by the other; and, WHEREAS, a governmental entity may make a purchase from any other governmental entity or under another governmental entity's referenced written contract if there is compliance with state purchasing law by the original purchasing unit; and, WHEREAS,by entering into this Agreement,the Parties affirm that they are in compliance with all applicable public purchase requirements and that they have the legal authority to enter into this Agreement; and, WHEREAS, the purpose of this Agreement is to jointly share in the cost of purchasing aerial orthophotography and oblique imagery from EagleView,which said photography and imagery shall be used for GIS (Geographic Information System)mapping purposes,which said GIS mapping is shared with and used by all the parties to this Agreement. WHEREAS, this Agreement shall remain in full force and effect from the time it is executed by all Parties until December 31,2031, unless terminated earlier by written agreement of all Parties. NOW,THEREFORE,BE IT RESOLVED that the InterLocal Agreement that is attached to and made a part of this Resolution as if set out herein in full (H.I.—Attachment A) is approved in accordance with its terms and conditions subject to approval by the Common Council of the City of Jeffersonville. SO RESOLVED (2025-R- ) I ) AND DULY ADOPTED this 1t? day of August, 2025, by the Common Council of the City of Jeffersonville. Common Council for the City of Jeffersonville, Clark County, Indiana V/74 FO : VOTED AGAINST: d.b.) This resolution (2025-R- J/ ) shall be effective upon adoption by the Common Council for the City of Jeffersonville and approval by the May r of the ' y of Jeffersonville. At' Evan Stoner, Council President ATTEST: c Act) A isa Gill, Clerk ;Q25-R- j/ presented by me as Clerk to the Mayor of said City of Jeffersonville on this l l day of August, 2025. t----ei— ,A,Le Lisa Gill, lerk 2025-R- // approved and signed by me on this /q • . of f�A 44 ' 1- 2025. J,. Mik• Moore, Mayor 2025-R- vetoed by me on this day of , 2025. Mike Moore, Mayor Pr:f '1 1 JNTERLOCAI,AGREEMENT FOR THE JOINT PURCHASE OF AERIAL, ?HOTOGR;APRY SERVICES FOR GIS MAPPING PURPOSES THIS AGREEMENT is entered into by and between the Board of Commissioners of Clark County, Indiana; The City of Jeffersonville, Indiana; The Town of Clarksville, Indiana; The Town of Sellersburg, Indiana; The City of Charlestown, Indiana; The Clark County Plan Commission; The Clark County Auditor;The Clark County Assessor,and Clark County 911. WITNESSETH: WHEREAS, Ind. Code 36-1-7 et seq. allows political subdivisions in the state of Indiana to enter into Interlocal Agreements; and, WHEREAS, it is the desire and intent of the Parties to this Agreement to jointly share in the cost of purchasing aerial orthophotography and oblique imagery to be used for GIS (Geographic Information System) mapping purposes, which said GIS mapping is shared with and used by the Parties to this Agreement; and, WHEREAS, in accordance with Ind. Code 36-1-7-12, whenever a contract provides for the purchase, sale, or exchange of services, supplies or equipment between or among Indiana governmental entities only,no notice by publication or posting is required;and, WHEREAS, whenever a contract provides for one Indiana governmental entity to make a purchase for another, compliance by the one with the applicable statutes governing public bids constitutes compliance by the other;and, WHEREAS, a governmental entity may make a purchase from any other governmental entity or under another governmental entity's referenced written contract if there is compliance with state purchasing law by the original purchasing unit;and, WHEREAS, by entering into this Agreement, the Parties affirm that they are in compliance with all applicable public purchase requirements and that they have the legal authority to enter into this Agreement; and, IT IS,THEREFORE, AGREED by the Parties as follows: 1. DURATION: This Agreement shall remain in full force and effect from the time it is executed by all Parties until December 31, 2031, unless terminated earlier by written agreement of all Parties. 2. PURPOSE OF AGREEMENT: The purpose of this Agreement is to jointly share in the cost of purchasing aerial orthophotography and oblique imagery from EagleView, which said photography and imagery shall be used for GIS (Geographic Information System) mapping purposes, which said GIS mapping is shared with and used by the Parties to this Agreement. 3. MANNER OF FINANCING, STAFFING AND SUPPLYING THE JOINT UNDERTAKING AND OF ESTABLISHING AND MAINTAINING A BUDGET THEREOF: & Manner of Financing: EagleView will begin aerial photography and imagery in 2026 and will complete those services in 2027. The cost for the photography and imagery to be purchased from EagleView is $176,000.00, which said cost shall be paid in two equal installments of$88,000.00 per installment, with the first installment to be paid in 2026 and the second installment to be paid in 2027. Each installment of$88,000.00 shall be jointly paid as follows: GIS Clark County Subscription Fund $25,000.00 City of Jeffersonville $7,857.14 Town of Clarksville $7,857.14 Town of Sellersburg $4,000.00 City of Charlestown $4,000.00 Clark County Plan Commission Non-reverting Fund $7,857.14 Clark County Auditor $7,857.14 Clark County Assessor $7,857.14 Clark County Commissioners $7,857.14 Clark County 911 $7,857.14 If any of the listed entities is unable to pay its full share as listed above,the other entities shall make up the difference of the cost owed in an amount not to exceed$10,000.00 per listed entity,except that the not to exceed amount for The Town of Sellersburg and City o f Charlestown is$5,000.00. The amounts set forth above shall be placed in the budgets of the various entities and offices for approval by their fiscal bodies during the appropriate budget year. All funding commitments shall be subject to the approval of the various fiscal bodies for each entity and office. No work will be authorized or started until the budgets are certified by the Indiana Department of Local Governmental Finance. EagleView has provided contractual photography and imagery services for 2028 and 2030 with the same price,terms and conditions as the services that will be provided for 2026.The Parties agree to fund the total cost for those services in the same amounts and same manner set forth above,unless the Parties agree otherwise in writing. 2 12, Staffing and Supplying Joint Undertaking; The Clark County Board of Commissioners, in conjunction with the Clark County GIS Committee, will supply any needed staff to administer this Agreement. g, Maintenance of Budget; The Clark County Auditor, as the fiscal officer for Clark County, shall maintain all budget and financial records related to the purchase of the said photography and imagery services from EagleView. 4. METHODS THAT MAY BE EMPLOYED IN ACCOMPLISHING THE PARTIAL OR COMPLETE TERMINATION OF THIS AGREEMENT: This Agreement shall terminate upon the fulfillment of all terms and conditions outlined herein, or shall terminate no later than December 31, 2031, unless otherwise terminated by written Agreement of all Parties. S. ADMINISTRATION: This Agreement shall be administered by the Clark County Board of Commissioners,in conjunction with the Clark County GIS Committee. The Commissioner and the Committee shall be authorized to perform all duties and carry out all functions as are necessary to effectuate the purpose of this Agreement. 6. PAYMENT SCHEDULE: Each Party shall pay their respective share of the total cost for the said services directly to EagleView per the due date and per the terms of the payment invoice that will be submitted from EagleView. 7. APPROVALS: This Agreement becomes in full force and effect upon approval by all Parties as indicated by their signatures on this Agreement. 8. EXTENSION: This Agreement shall not be extended without written approval of the Parties. 9. UPON APPROVAL OF THIS AGREEMENT, the Parties authorize their respective representatives to execute all documents necessary to implement this Agreement. IN WITNESS WHEREOF, the Parties have affixed their signatures hereto on the dates shown below indicating their respective approvals of this Interlocal Agreement, which said Agreement will be for the benefit of the citizens of Clark County, Indiana. 3 BOA COMMISSIONERS OF CLARK COUNTY, INDIANA Presid Attested by: '"--Y (--4- 1-. Clark County Auditor CLARK COUNTY COUNCIL President Attested by: Clark County Awl' r CITY OF ' F ONVILL 4 Mayor Attested By: i A-t-e i City Clerk FFERS%i VILLE CITY COUNCIL /kbli A ✓ President, City Council Attested By: City Clerk 4 BOA COMMISSIONERS OF CLARK COUNTY, INDIANA Presid Attested by: Clark County Auditor CLARK COUNTY COUNCIL President Attested by: 0(9 Clark County Audi CITY OF JEFFERSONVILLE Mayor Attested By: City Clerk JEFFERSONVILLE CITY COUNCIL President,City Council Attested By: City Clerk 4 TOWN OF CLARKSVILLE President,Town Board Attested By: Clerk-Treasurer TOWN OF SELLERSBURG President,Town Board Attested By: Clerk-Treasurer CITY OF CHARLESTOWN Mayor Attested By: Clerk-Treasurer CHARLESTWON CITY COUNCIL President Attested By: Clerk-Treasurer 5 CLARK COUNTY PLAN COMMISSION President,Plan Commission CLARK COUNTY AUDITOR Danny Yost CLARK COUNTY ASSESSOR Butch Love CLARK COUNTY 911 Director of 911 •