HomeMy WebLinkAboutJacobi, Toombs, & Lanz, LLC (2) (Design Relocation of Sewer Serving Younstown at Nachand) City of Jeffersonville
Government Contract Coversheet
Please note: All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
7/18/2025
Date Submitted to Clerk:
Wastewater
Department:
Jacobi, Toombs, & Lanz, LLC
Vendor Name:
7/17/2025
Sign Date:
11/30/2025
Ending Date:
$59,500
Amount of Original Contract:
Is this an amendment or change order
to original contract?
Amended Contract Amount:
Purpose:
Design the relocation of the sewer serving
Youngstown Plaza at Nachand
For Clerk's Office to fill out
Date uploaded to Gateway: 7
ATTACHMENT B: WORK ORDER FORM
WORK ORDER NO. 2025-5
YOUNGSTOWN SEWER REPLACEMENT
SURVEYING, DESIGN, AND BIDDING
Date: 7/i-7/2c
In accordance with the General Services Agreement between the City of Jeffersonville, Indiana, acting
thru its duly appointed Sewer Board (OWNER), and Jacobi, Toombs and Lanz, LLC (CONSULTANT),
dated 04/01/2010, this WORK ORDER is the written authorization to the CONSULTANT to provide the
work described herein, in accordance with the attached schedule, and fees
Work: The Work shall be as described in Section A of this Work Order. CONSULTANT shall furnish all
labor, materials, supplies, equipment, supervision and services necessary for and incident to the
performance of the Work. CONSULTANT represents that it has thoroughly reviewed the Work and the
General Services Agreement and that it accepts the Work and the conditions under which the Work is to
be performed.
Schedule: The Schedule shall be set forth in Section B of this Work Order. CONSULTANT represents
that the Schedule is reasonable and achievable.
Payment Terms: Payments to the CONSULTANT shall be as described in Section C of this Work Order.
Terms and Conditions. The terms and conditions of the General Services Agreement referenced above
shall apply to this Work Order. This Work Order also incorporates, in Section D, all the terms and
conditions required to be included in it by the General Services Agreement.
OWNER: CONSULTANT:
Jeffersonville Sewer Board Jacobi, Toombs, and Lanz, LLC
Jeffersonville, Indiana 1829 E. Spring Street
500 Quartermaster Cou New Albany, IN 47150
Jeffersonville, Indiana 1 :0 (812) 945-9585
(812) 285-6400
By • ey.
Michael ftakvi;t•
Mayor Mik Moore, President Michael C. Harris, RE., President
By Witness
Dale L. Orem, Member Josh Darby, P.E., Director - Construction
Services
By
William A. Saegess , iP.E., P.L.S., Member
Or
By Printed Name
Authorized Representative
P:\Projects\JTL\Archive\New:Vbeny\87o8S-Jeffersonville General Sewers\87o8S-2o ro\2o-5-5 Youngstown Sewer Replacement Survey-Design-8idding.doc
WORK ORDER NO. 2025-5
SECTION A —DESCRIPTION OF THE WORK
Jacobi, Toombs and Lanz, LLC(JTL)shall provide Professional Engineering services for the project
described as follows:
• Topographic Survey
JTL will perform topographic surveying within the project corridor, described as follows, to identify
existing terrain and utilities as marked in the field. JTL will also research and resolve existing
right-of-way lines. The deliverable will be in AutoCAD format to be used for Engineering Design.
The is located behind on the north/west side of the Youngstown Shopping Center on the
northwest corner of the intersection of 10'h Street and Nachand Lane. The project corridor is from
a point in the center of Nachand Lane approximately 650' north of 10'h Street, thence southwest
along the rear of the Youngstown Shopping Center to a point approximately 1,000' from its
beginning point in Nachand Lane. The total project corridor is estimated to be approximately
1,000' in length and 120' in width. This scope of work is also inclusive of a title search to
determine existence of existing easements as well as utility locates within he project corridor
across the privately owned property by a private utility locator.
• Easement Plat and Description
It is anticipated that the alignment of the new replaced/relocated gravity sewer will extend outside
of the existing right-of-way of public roadways or existing utility easements. Should that be the
case, JTL will provide preparation of up to one (1) easement plat and accompanying legal
description required for acquisition. The deliverable will be in PDF format.
• Design—Construction Plans
JTL will design and provide construction plans for the replacement of the 8" diameter sewer line
along the rear of the Youngstown Shopping Center as described in the project corridor
description above, meeting City and Wastewater Construction Standards. Per information
provided, a 1,000' +/- length of 8"VCP gravity sewer will be replaced. This pipe is approximately
10' deep. The pipe will be replaced at the same size but in a different location towards the north
property line to get away from the existing buildings and utilities for easier installation.
• Geotechnical Investigation
JTL will retain the services of a Licensed Professional Geotechnical Engineer to investigate and
provide a report on the findings of their subsurface investigation. Three (3) borings will be
provided at depths of fifteen (15)feet.
• Specifications and Bidding
JTL will prepare technical specifications and a bid request package to accompany the
construction plans. The construction cost is estimated to be more than $150,000, so the public
bidding process will be required. JTL will assist the Owner with solicitation of bids, answering
Contractor's questions during bidding, bid opening and recommendation to the Owner for award.
• Permitting
JTL will complete the Sanitary Sewer Construction Permit Application using IDEM's most current
application forms and requirements. The application will be submitted to the City of Jeffersonville
Engineering Department, as the City is a self-permitting entity.
The following Scope of Services are Not Included in this Work Order Agreement:
• Appraising and Buying Services
Since the need for easements and the type of appraisals are unknown at this point, appraising
services are not included in this work order. A contract for appraising services will be submitted
by the Appraiser at a later date once design is completed and the need and type of appraisal is
known. A separate contract will also be submitted at a later date by the Buyer for Acquisition
Services.
P:\Projects\JTL\Archive\Nesv Albany\87o8S-Jeffersonville General Sewers\87o8S-2 \2o25-5 Youngstown Sewer Replacement Survey-Design-Bidding.doc
• Construction Administration/Inspection
Construction Administration and Inspection Services are not included in the scope of this
agreement and can be added, if requested, by separate contract at a later date.
SECTION B— SCHEDULE
JTL will begin work upon receipt of signed work order agreement. Survey, design and easement plat
preparation will be completed within 120 days of the signed work order. Bids will be solicited once the
necessary easements have been acquired.
SECTION C — PAYMENT TERMS
Payment to the CONSULTANT shall be on a lump sum basis for a sum of$59,500. A breakdown of the
tasks/fees are as follows.
• Topographic Survey - $14,000
• Easement Plat and Description - $2,500
• Design—Construction Plans - $21,500
• Utility Coordination - $5,200
• Geotechnical Investigation - $7,500
• Specifications and Bidding - $6,800
• Permitting - $2,000
Total - $59,500
The CONSULTANT may submit monthly invoices for payment for work completed to date.
Exceeding Estimated Fees: The estimated total fees shown herein are based on the description of work
described in this agreement. The CONSULTANT reserves the right to request an adjustment to the
estimated total fees, if necessary, as a result of scope changes or schedule adjustments that are outside
the CONSULTANT'S control.
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