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Home My WebLink AboutSSB July 3, 2025 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF JULY 3, 2025 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, July 3, 2025, at 3:00 P.M in Jeffersonville City Hall Mayor's Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Utility Billing Office Clerk Caryn Phillips, Controller Heather Metcalf, Engineering Coordinator Jonathan Bischof, Board Attorney Les Merkley (via Zoom), Justin Ramirez representing Lochmueller Group, John Herriford representing Strand Associates, Josh Darby and Mike Harris representing Jacobi Toombs and Lanz, Jorge Lanz and Asset Management Program Manager/Stenographer Cindy Seifert. Board Member Orem made the motion to approve the agenda, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of the June 18, 2025 meeting were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem, passing on a vote of 3-0. CONTROLLER'S REPORT Controller Metcalf presented the claims list dated July 3, 2025 in the amount of $2,057,431.59. Board Member Saegesser made the motion to approve the claims list as presented, second by Board Member Orem, passing on a vote of 3-0. Caryn Phillips presented the Adjustment Certificate dated June 27, 2025 in the amount of $-61,520.83 Sewage, $-31 .27 Drainage and $597.44 Refund. Board Member Orem, made the motion to approve the Certificate as presented, second by Board Member Saegesser, passing on a vote of 3-0. OLD BUSINESS Justin Ramirez with Lochmueller Group, presented Change Order 7-R1, which represents the revised Change Order tabled from June 18, 2025, Board Meeting. Change Order No7-R1 was revised to increase days for Substantial Completion. Board Member Saegesser made the motion to approve Change Order 7-R1, second by Board Member Orem, passing on a vote of 3-0. Mr. Ramirez the requested the approval of the Substantial Completion Form, this is a preliminary form to bring the plant equipment under warranty. Board Member Saegesser made the motion to approve execution of the Substantial Completion Form, second by Board Member Orem, passing on a vote of 3-0. Page 2 Board Member Saegesser made the motion to table the discussion on Emergency Repairs to CSO Interceptor, second by Board Member Orem, passing on a vote of 3-0. NEW BUSINESS Engineering Coordinator Jonathan Bischof received quotes on Catch Basin Repair Project for Whispering Oaks 1 & 2, Skyline Acres and Raintree Ridge for repair of 34 Street Curb Inlets. The Drainage Board approved the contract with All-Star Paving for a $119,100.00, and now seeks approval of the contract from the Sanitary Sewer Board. Board Member Saegesser made the motion to approve contract with All-Star Paving, second by Board Member Orem, passing on a vote of 3-0. Director Ashack advised of an Application for Sanitary Sewer Construction Permit for The Villages of Locust Hill, 26 Single Family Homes, which will flow to the NWWTP via Lentzier Creek Lift Station. Board Member Saegesser made the motion to approve the permit for The Villages of Locust Hill, second by Board Member Orem, passing on a vote of 3-0. Director Ashack presented NV Grant Services Amendment for the compliance of labor standards, in the amount of $9,200.00 to finish the NWWTP Expansion. Board Member Orem made the motion to approve the Grant Services Amendment in the amount of $9,200.00, second by Board Member Saegesser, passing on a vote of 3-0. Director Ashack advised that he received a request from Greater Clark County Schools to waive the capacity fee for the new middle school on Hwy 62. Board Member Saegesser commented that the Sanitary Sewer Board had previously paid to bring sewers to the location for connection. Attorney Merkley advised that the Sanitary Sewer Board does not have the authority to waive the capacity fees. Board Member Saegesser made the motion to deny Greater Clark County Schools request to waive the capacity fee for the new middle school on Highway 62, second by Board Member Orem, passing on a vote of 3-0. ENGINEERING REPORTS Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville Sewer Projects Status Report dated July 3, 2025. Justin Ramirez presented and reviewed the Lochmueller Group Engineering Report dated July 3, 2025. John Herriford presented and reviewed the Project Status Report from Strand Associates dated July 3, 2025. 4 Page 3 DEPARTMENT REPORT Director Ashack reviewed the June 2025 VVVVTP Flow reports for both facilities. He presented IDEM Compliance Inspection Report dated June 23, 2025, he will be drafting a response to the inspection. Director Ashack advised of a new project, Chase Bank to be located at 3400 E. 10th Street. He advised that River Ridge notified the board of Project Hydrate coming to River Ridge. ATTORNEY COMMENTS - No comments this meeting. BOARD MEMBER COMMENTS - No comments this meeting. There being no further business to come before the Board, Board Member Saegesser made the motion to adjourn at 3:16 P.M., second by Board Member Orem, passing on a vot- of 3-0. The e -gular me ting is scheduled for July 17, 2025. Mike Moore, Mayor Dale Orem, Board Member ,r,)4' ‘ ,c,0„...tcf,t_ AfA_r,,..-N_ Bill Saegesser, Bo d ember ATTEST: 1A1,6te- -- ( 41/ Cindy Seifert, Board Secretary 4,.