Loading...
HomeMy WebLinkAboutParks Authority April 28, 2025 PAKKS KECKEAT10N Parks Authority Board Meeting JEFFEnSONV1LLE 04.28.2025 This meeting took place on Monday, April 28th, of 2025 at 5 PM at the Jeffersonville City Hall in the Mayors Conference Room on the 3`d floor. Board Members present were: Larry Jordan, Elizabeth Carter, Gus Luckert, Debbie Pait, Stacie Thompson,Johnna Anderson, Les Merkley. Parks Staff Present: Paul Northam, Derrick Wiest, Daniel Fluhr, Ricky Romans, Amber Powell, Olivia Mann. Special Guest: Cindy Seifert Meeting was called to order at 5:00 PM EST. APPROVAL OF AGENDA- Member Luckert made a MOTION to approve the agenda and Member Thompson seconded.The motion passed 7-0. APPROVAL OF MINUTES: Member Thompson made a MOTION to approve the meeting minutes for March 24th.This was seconded by member Jordan. The motion passed 7-0. OLD BUSINESS: NONE NEW BUSINESS: Manager Amber Powell presented on behalf of Riverstage Manager Tara Young for two Riverstage contracts for B. Simms and Jellyfish. Powell went over the dates,times, and amounts for each artists. Member Thompson made a MOTION to approve, Member Jordan seconded.The motion passed 7-0. Depot Manager,Amber Powell then presented contracts for The Depot venue. Member Pait made a MOTION to approve, member Jordan seconded. The motion passed 7-0. Powell then presented a second round of contracts that would secure her shops at The Depot. She expressed these were the standard contracts to ensure both the shops and city would be covered. Member Luckert made a MOTION to approve, member Pait seconded.The motion passed 7-0. MANAGER'S REPORT: Board members were given a sheet of updates from each manager throughout the department that tells what programs they are currently putting on, what's coming up, and any details about their venue they would like to update the board on if applicable.The floor was open for questions regarding this run down report. Member Thompson expressed her thanks to all parks staff in their efforts to help clean up and make repairs from the damage caused by the flooding. She asked how our new railing down at the Riverstage held up? Maintenance manager, Daniel Fluhr responded that it held up fine, however we did see six snapped telephone poles, which Delta is repairing before Riverstage season.There are also thirty light poles, and one electrical box, that are also being repaired. DIRECTOR'S REPORT: Director Paul Northam went over the need for a work management system within maintenance and Transcribed by Hillary Pacheco on 04.30.25 PANGS et n REC EPrTIQN Parks Authority Board Meeting v. fERSONVILLE 04.28.2025 greenspace for our guys to use. He then turned it over to Wastewater Program Manager, Cindy Siefert to discuss. Cindy then went over the current program that is utilized by wastewater for the city, Asset Essentials. She discussed how the program works, wherein someone can put in a ticket and prioritize it, then a worker can upload their progress on the project and include pictures and status updates; all of which we can pull data reports from over time. Ms. Siefert stated they would like to switch over from this program to a similar one called Open Gov. If the city went forward with purchasing this program, the Parks Department's portion would be roughly$7,700 worth wherein Wastewater department would purchase it and Parks would then reimburse them. Member Jordan asked if this would be a fixed price and where it would come out of Parks budget. Director Northam stated that this money would come out of professional services and the pricing would go up about five percent each year with the projected cost for Parks portion 2026 being$7,857.45 and the projected cost for Parks portion 2027 being$8,269.80. Member Thompson asked how the managers have liked it so far in trial use? Maintenance manager, Daniel Fluhr stated he found it very useful and that the program seemed to help eliminate jobs falling through the cracks. Manager, Amber Powell stated that she also found it very useful from the side of putting in tickets. She stated it made it easier to connect with the guys about a project without feeling like she was demanding services for her venue. Director Northam stated that we are not asking for a vote on the program today as Wastewater is still looking at the purchase. If other departments buy in to use the program as well, Parks portion would go down per the new divide of payment. Director Northam then went over some of the homeless issues we've had in the area around Lansden Park. He stated that the police will be putting up chains and our maintenance will be placing signs up around the pavilion at Lansden to help reduce this problem. The pavilion would still be available for public use but only by rental through parks department. Mr. Northam then introduced the new Greenspace manager, Derrick Wiest to the board. Northam also stated that we'd lost a member of the Parks family, Mr. Calvin Kavanaugh and asked Manager Olivia Mann to provide more detail on arrangements for him. Ken Ellis and Jeff Aquatic Center Manager Olivia Mann then provided the board with funeral and repass details and invited them to attend for the family if possible. She also stated that Parks will be hosting the repass at the Ken Ellis Senior Center and she has been working with different sponsors for food and flowers, but if anyone would like to donate for the event, whatever monies collected do not get used by her for the event will then go to the family to help pay funeral costs. Director Northam then went over Abbey Road which is scheduled to be its normal Thursday through Monday after Memorial Day. Member Thompson asked how the contract works and what that looks like. Mr. Northam noted that the new contract for Abbey Road has not yet been signed but is supported by the mayor and that it will come through Parks Authority Board and City Council for final approval in June. REPORTS AND COMMENTS Transcribed by Hillary Pacheco on 04.30.25 PAWS RECA ENT1TN Parks Authority Board Meeting Jl r1 h UhVll1E 04.28.2025 Parks Authority Attorney Report- None Public Comments Member Luckert made a MOTION to adjourn at 5:23 PM. APPROVED: Hil ary Pac o izabe arter- Parks Authority President li Transcribed by Hillary Pacheco on 04.30.25