The URL can be used to link to this page

Home My WebLink AboutSSB May 1, 2025 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF MAY 1, 2025 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, May 1, 2025, at 3:00 P.M in Jeffersonville City Hall Mayor's Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson (via Zoom), Utility Billing Office Manager Elisha Gibson, Assistant Controller Yvonne Dowd, City Engineer Andy Crouch, Board Attorney Les Merkley, Justin Ramirez and Andy Sucharitakul representing Lochmueller Group, John Herriford representing Strand Associates (via Zoom), Josh Darby representing Jacobi Toombs and Lanz, Jorge Lanz and Asset Management Program Manager/Stenographer Cindy Seifert. Board Member Orem made the motion to approve the agenda, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of the April 17, 2025 meeting were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem, passing on a vote of 3-0. CONTROLLER'S REPORT Assistant Controller Dowd presented the claims list dated May 1, 2025, in the amount of $3,486,265.28. Board Member Saegesser made the motion to approve the claims list as presented, second by Board Member Orem, passing on a vote of 3-0 Billing Office Manager Gibson presented the Adjustment Certificate dated April 25, 2025, in the amount of $-33,087.63 Sewage, $-184.80 Drainage and no refunds. Board Member Orem, made the motion to approve the Certificate as presented, second by Board Member Saegesser, passing on a vote of 3-0. OLD BUSINESS None Page 2 NEW BUSINESS Billing Office Manager Gibson provided a list of issues the Utility Billing Office is currently having with BS&A Cloud Based Version. Assistant Controller Dowd advised that the Finance Department believes they were promised things from BS&A that they have not provided, they were also told that there were many users on this platform and she believes the City of Jeffersonville is actually a guinea pig for a new program. There are city-wide issues with the new BS&A. However, the Sewer Billing Office additionally have to interact with sewer customers, and they are unable to answer all the questions they have. Mayor Moore requested Attorney Merkley review the contract with BS&A. Director Ashack advised that historically, the Clark County Building had an arrangement with the Sewer Billing Office to bill a flat rate of$1,122.09 per month. Upon the transition to the new BS&A, the flat rate was not carried over. Clark County received a bill based on water usage and the bill was for $3,176.74. He advised that the building does have cooling towers on the roof that the county could connect a water meter to, to help reduce their billing. Member Saegesser advised that they should be billed like other entities. No action was taken on this matter. Director Ashack advised that two staff members are preparing to retire, which will create to openings in the department. He requested permission to advertise for the positions of Sewer Locator and Utility Maintenance Technician, which are essential positions in the department. Boarda eember Saegesser seco d by Board Mem motion ber Orem,approve passing advertising for the two positions, quested, on a vote of 3-0. Director Ashack advised that contractor Barry Built, is requesting a Willingness to Serve Letter for 3305 Holmans Lane, where 9 lots are being proposed. The lots will require connection to the sanitary sewer through an existing lateral from the El Pumps. Member Saegesser expressed concern over future requests for repair of the pumps after the contractor is finished with project. Director Ashack advised that the pumps installation will be inspected by the department and homeowner will be responsible for pump maintenance following installation. Board Member Orem made the motion to approve executing the Willingness to Serve letter for 3305 Holmans Lane, as presented, second by Board Member Saegesser, passing on a vote of 3-0. 4 ENGINEERING REPORTS Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville Sewer Projects Status Report dated May 1, 2025. He presented a Quantity Adjustment Change Order for SR 62 Low Pressure Sewer Extension project, for unused materials, resulting in a reduction in the amount of $8,005.00. Board Member Orem made the motion to approve Change Order in the deduction of$8,005.00, as presented, second by Board Member Saegesser, passing on a vote of 3-0. Page 3 Justin Ramirez presented and reviewed the Lochmueller Group Engineering Report dated May 1, 2025. John Herriford presented and reviewed the Project Status Report from Strand Associates dated May 1, 2025. DEPARTMENT REPORT Director Ashack advised of the closing on real estate at 1116 Oaklawn Drive. He advised of a sewer replacement on Springdale Drive, Long Street and Sandra Drive. Director Ashack reviewed the April 2025 WWTP Flows report for both facilities. He also provided an Overtime Report for the month of April, due to the flooding event. Director Ashack advised there were no new project connections. ATTORNEY COMMENTS Attorney Merkley advised that last week the Mayor signed an Executive Order 2025-EO-2. He explained that because the Wastewater Department does not operate under the Board of Public Works, that the Order does not apply to Wastewater. BOARD MEMBER COMMENTS - No comments this meeting. There being no further business to come before the Board, Board Member Orem made the motion to adjourn at 3:23 P.M., second by Board Member Saegesser, passing on a vote of 3-0. ' The next reg V ,}Jla eetin is scheduled for May 15, 2025. 0Q Mike Moore, Mayor Y�it 1 IDale Orem, Board Member Bill Saegesser, Bolt Member AT,X1 ST: (",j/i eifoard Secretary i