HomeMy WebLinkAboutSSB April 17, 2025 .. .. ..... .. .. . .
CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF APRIL 17, 2025
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, April 17, 2025, at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore, Dale Orem (via Zoom) and Bill Saegesser.
Also present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson (via
Zoom), Controller Heather Metcalf. Board Attorney Les Merkley, Justin Ramirez
representing Lochmueller Group, Josh Darby and Mike Harris representing Jacobi
Toombs and Lanz and Asset Management Program Manager/Stenographer Cindy
Seifert.
Due to a Board Member attending via Zoom, all votes will be roll-call votes.
Board Member Saegesser made the motion to approve the agenda with the
requested addition, second by Board Member Orem, passing on a roll-call vote,
Saegesser-Yes, Orem-Yes. Moore-Yes, approved 3-0.
The minutes of the April 3, 2025, meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a roll-call vote, Saegesser-Yes, Orem-Yes, Moore-Yes,
approved 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented a revision to the claims list of April 3, 2025. The new
claims software calculations for claims did not include utility, credit card or bond
payments. She requested the approval of an additional amount of $3,051,661.55 for the
April 3, 2025 claims. Board Member Saegesser made the motion to approve the addition
to the April 3, 2025, claims list in the amount of$3,051,661.55, second by Board Member
Orem, passing on a roll-call vote, Saegesser-Yes, Orem-Yes, Moore-Yes, approved 3-0.
Controller Metcalf presented the claims list dated April 17, 2025, in the amount of
$562,240.83. Board Member Saegesser made the motion to approve the claims list as
presented, second by Board Member Orem, passing on a roll-call vote, Saegesser-Yes,
Orem-Yes, Moore-Yes, approved 3-0.
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Page 2
Director Ashack presented the Adjustment Certificate dated April 11, 2025, in the
amount of $-11,161 .11 Sewage, $-1,709.31 Drainage and $41,924.56 Refund. Board
Member Saegesser, made the motion to approve the Certificate as presented, second by
Board Member Orem, passing on a roll-call vote, Saegesser-Yes, Orem-Yes, Moore-Yes,
approved 3-0.
OLD BUSINESS
None
NEW BUSINESS
Director Ashack presented a request to approve contract with OpenGOV. Current
CMMS Program is with Brightly. The program is underperforming and Parks Department
had reached out to OpenGov to have a work order program. Drainage, Vehicle
Maintenance, Police and Fire contribute each year to the cost of the program. With the
lower price and the addition of Parks this year, the annual contribution will be less for
each department over the next two years. Wastewater department will continue to pay
the contract, with Drainage, Vehicle Maintenance, Parks, Police and Fire reimbursing the
department. Board Member Saegesser made the motion to approve the contract with
OpenGov, second by Board Member Orem, passing on a roll-call vote, Saegesser-Yes,
Orem-Yes. Moore-Yes, approved 3-0.
ENGINEERING REPORTS
None
DEPARTMENT REPORT
Director Ashack advised that we are prepared to purchase the easement at 5801
SR 62. Mrs. Capps got a court order requiring payment of$30,000 for the property, which
was from the offer letter previously sent to Mr. Capps.
Director Ashack advised of road issue with previous sewer separation project at
8th & Howard Avenue. It appears the rock bed beneath the pipes has washed out. Board
Member Saegesser made the motion to approve emergency sewer repairs for failing road
at 8th and Howard, second by Board Member Orem, passing on a roll-call vote,
Saegesser-Yes, Orem-Yes, Moore-Yes, approved 3-0. Board Member Saegesser made
the motion to approve quote from O'Mara (Cristiani was unavailable) for emergency
sewer repairs at 8th and Howard, second by Board Member Orem, passing on a roll-call
vote, Saegesser-Yes, Orem-Yes, Moore-Yes, approved 3-0.
Page 3
Director Ashack advised of the effects of the April Floods on Treatment Plant
Flows. NVWVTP flows are going result in an exceedance of the maximum NPDES permit
limits for mass (lbs/day). A letter will be mailed to IDEM explaining the reason for the
exceedance, with a map of our sewers that were under water during the flooding event.
ATTORNEY COMMENTS - No comments this meeting.
BOARD MEMBER COMMENTS - No comments this meeting.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:14 P.M., second by Board Member Orem,
passing on roll all vote, Saegesser-Yes, Orem-Yes, Moore-Yes, approved 3-0.
Th ne t egular eting is scheduled for May 1, 2025.
Mike Moo e, Mayor
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Dale Orem, Board Member
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Bill Saegesser, Bad Member
ATTEST:
Cin Seife