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HomeMy WebLinkAboutBPW March 25, 2025 CITY OF JEFFERSONVILLE BOARD OF PUBLIC WORKS MINUTES March 25,2025 PRESENT(IN PERSON): Rob Waiz Redevelopment Director,Andy Crouch City Engineer, Clark Miles Street Commissioner, Len Ashack Director of Wastewater, Kristie Ashcraft Animal Shelter Director, Delynn Campbell Grant Administrator, Kim Calabro HR Director, Bill Dixon Assistant City Engineer, Yvonne Dowd Assistant Controller, Matt Dyer IT Director, Elisha Gibson Manager Sewer Billing,Shawn Grant JFD Chief, Kenny Kavanaugh JPD Chief, Scott McVoy, Assistant Chief JPD, Les Merkley Corporation Counsel, Heather Metcalf City Controller, Kevin Morlan Director of Street Department, Paul Northam Parks Director, Michael O'Brien Director of Vehicle Maintenance, Christy O'Neil Executive Assistant Mayor, Chad Reischl Director of Planning and Zoning, Amber Ridings Assistant Parks Director, Brian Smith Safety Manager,Jay Thompson Assistant Director of Wastewater, Larry Wallace Buiding Commissioner, Lisa Gill City Clerk, and Patsy Kiser Deputy Clerk PRESENT(VIRTUAL): CALL TO ORDER Rob Waiz Redevelopment Director called the meeting to order at 9:30 a.m. in the Mayor's Conference Room in City Hall. The meeting was held in person and streamed on the City's Website. Andy Crouch and Clark Miles served on the board. APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from March 19, 2025. Mr. Miles seconded the motion; motion passed, 3-0. APPROVAL OF PAYROLL: Mr. Miles made the motion to approve the payroll. Mr. Crouch seconded the motion; motion passed, 3-0. OLD BUSINESS: NEW BUSINESS: 1. Les Merkley/Larry Wallace-Hearing on review of compliance with the Building Commissioner enforcement regarding 807 Fulton Street, homeowner,John A. Minor Mr. Merkley advised the property owner John Minor was present. The Building Commissioner requested this hearing be tabled until May 14, 2025 at 9:30 am. Mr. Merkley instructed Mr. Minor he would need to appear again on May 14, 2025 at 9:30 am for the matter. Mr. Minor stated he understood. Mr. Miles made the motion to table the hearing until May 14, 2025 at 9:30 am. Mr. Crouch seconded the motion; motion passed, 3-0. 2. Larry Wallace-Request for approval of sales order between Pro Source and City, Building Authority for copier for Mayor's office and Building Authority— Mr. Wallace advised this was for two new copiers, one in Planning and Zoning and one in the Mayor's Office. The total is$189.84/month. Mr. Crouch made the motion to approve the sales order. Mr. Miles seconded the motion; motion passed, 3-0. 3. Christy O'Neil-Request for approval of dumpster in front of 825 East Maple Street for a week— Mrs. O'Neil advise the owner of this property called and requested to put a dumpster in front of her home for a week and it would be placed in the place of two parking spots. Mr. Crouch made the motion to approve the request. Mr. Miles seconded the motion; motion passed, 3-0. 4. Clark Miles-Awarding of bid for Sanitation Department regarding purchase of a new roll-off truck(tabled from March 19) Mr. Miles requested to table this item. Mr.Crouch made the motion to table the item and Mr. Miles seconded the motion; motion passed, 3-0. 5. Scott McVoy-Request for approval of contract between the Jeff PD and Jericko LLC for website services—Assistant Chief McVoy advised he brought this matter before the board during the last meeting with paperwork for a quote instead of a contract. This is for the Police Department's website and he does have the money in his budget. This contract is a decrease from last year. Mr. Crouch made the motion to approve the contract. Mr. Miles seconded the motion; motion passed, 3-0. 6. Kristie Ashcraft-Request for approval of contract between J. B. Ogle Animal Shelter and Questec Mechanical for maintenance work on the HVAC system at the shelter— Ms.Ashcraft advised this is for maintenance on the shelter's 3 HVAC systems and she does have the money in her budget. Mr. Crouch made the motion to approve the contract. Mr. Miles seconded the motion; motion passed, 3-0. ATTORNEYS REPORT: No Comment ADJOURNMENT: With no furthef business, Mr. Crouch made a motion to adjourn at 9:35 a.m. , Approved by: Rob Waiz Attest: Lisa Gill,City Clerk CITY OF JEFFERSONVILLE BOARD OF PUBLIC WORKS MINUTES March 25,2025 PRESENT(IN PERSON): Rob Waiz Redevelopment Director, Andy Crouch City Engineer, Clark Miles Street Commissioner, Len Ashack Director of Wastewater, Kristie Ashcraft Animal Shelter Director, Delynn Campbell Grant Administrator, Kim Calabro HR Director, Bill Dixon Assistant City Engineer,Yvonne Dowd Assistant Controller, Matt Dyer IT Director, Elisha Gibson Manager Sewer Billing, Shawn Grant JFD Chief, Kenny Kavanaugh JPD Chief, Scott McVoy,Assistant Chief JPD, Les Merkley Corporation Counsel, Heather Metcalf City Controller, Kevin Morlan Director of Street Department, Paul Northam Parks Director, Michael O'Brien Director of Vehicle Maintenance, Christy O'Neil Executive Assistant Mayor, Chad Reischl Director of Planning and Zoning, Amber Ridings Assistant Parks Director, Brian Smith Safety Manager,Jay Thompson Assistant Director of Wastewater, Larry Wallace Buiding Commissioner, Lisa Gill City Clerk, and Patsy Kiser Deputy Clerk PRESENT(VIRTUAL): CALL TO ORDER Rob Waiz Redevelopment Director called the meeting to order at 9:30 a.m. in the Mayor's Conference Room in City Hall. The meeting was held in person and streamed on the City's Website. Andy Crouch and Clark Miles served on the board. APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from March 19, 2025. Mr. Miles seconded the motion; motion passed, 3-0. APPROVAL OF PAYROLL: Mr. Miles made the motion to approve the payroll. Mr. Crouch seconded the motion; motion passed, 3-0. OLD BUSINESS: NEW BUSINESS: 1. Les Merkley/Larry Wallace-Hearing on review of compliance with the Building Commissioner enforcement regarding 807 Fulton Street, homeowner,John A. Minor Mr. Merkley advised the property owner John Minor was present. The Building Commissioner requested this hearing be tabled until May 14, 2025 at 9:30 am. Mr. Merkley instructed Mr. Minor he would need to appear again on May 14, 2025 at 9:30 am for the matter. Mr. Minor stated he understood. Mr. Miles made the motion to table the hearing until May 14, 2025 at 9:30 am. Mr. Crouch seconded the motion; motion passed, 3-0. 2. Larry Wallace-Request for approval of sales order between Pro Source and City, Building Authority for copier for Mayor's office and Building Authority— Mr. Wallace advised this was for two new copiers, one in Planning and Zoning and one in the Mayor's Office. The total is$189.84/month. Mr. Crouch made the motion to approve the sales order. Mr. Miles seconded the motion; motion passed, 3-0. 3. Christy O'Neil-Request for approval of dumpster in front of 825 East Maple Street for a week— Mrs. O'Neil advise the owner of this property called and requested to put a dumpster in front of her home for a week and it would be placed in the place of two parking spots. Mr. Crouch made the motion to approve the request. Mr. Miles seconded the motion; motion passed, 3-0. 4. Clark Miles-Awarding of bid for Sanitation Department regarding purchase of a new roll-off truck(tabled from March 19) Mr. Miles requested to table this item. Mr. Crouch made the motion to table the item and Mr. Miles seconded the motion; motion passed, 3-0. 5. Scott McVoy-Request for approval of contract between the Jeff PD and Jericko LLC for website services—Assistant Chief McVoy advised he brought this matter before the board during the last meeting with paperwork for a quote instead of a contract. This is for the Police Department's website and he does have the money in his budget. This contract is a decrease from last year. Mr. Crouch made the motion to approve the contract. Mr. Miles seconded the motion; motion passed, 3-0. 6. Kristie Ashcraft-Request for approval of contract between J. B. Ogle Animal Shelter and Questec Mechanical for maintenance work on the HVAC system at the shelter— Ms.Ashcraft advised this is for maintenance on the shelter's 3 HVAC systems and she does have the money in her budget. Mr. Crouch made the motion to approve the contract. Mr. Miles seconded the motion; motion passed, 3-0. ATTORNEYS REPORT: No Comment ADJOURNMENT: With no furttiiQr siness, Mr. Crouch made a motion to adjourn at 9:35 a.m. I • C .40 Approved by: Rob Waiz Attest/ Lisa Gill, City Clerk