HomeMy WebLinkAboutProSource Copier Lease for Building Authority and Mayor's Office (BPW aprroved 3/26/25 City of Jeffersonville
Government Contract Coversheet
Please note: All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk: 3/26/2025
Department: Building Authority
Vendor Name: City of Jeffersonville
Sign Date: 3/26/2025
Ending Date: 3/26/2030
Amount of Original Contract: $11,390.40
Is this an amendment or change order
to original contract? yes
Amended Contract Amount:
Purpose: Pro Source copier lease/copies for 60 month @ 189.84
monthly plus copies
For Clerk's Office to fill out
Date uploaded to Gateway:
SALES ORDER
.J 1 source E R
SHIP TO BILL TO
name City of Jeffersonville Building Authority tame City of Jeffersonville Building Authority
A°dre55 500 Quartermaster Ct °dress 500 Quartermaster Ct
#200 ,.ores
#200
t` Jefferonsville state IN 1Z�° 47130 'H Jefferonsville State IN 1Z'P 47130
Phone 8122856400 Fax Phone (812)285-6400 Fax
PRIMARY CONTACTS
Primary Larry Wallace "" Building Commissioner
Email lwallace@cityofjeff.net Phone 812-285-6415
IT Mary Frey Title Administrative Assistant
"ail mfrey@cityofjeff.net Phone (812)285-6415
Accounting ChristyO'Neil Title
Mayor's Executive Assistant
Email coneil@cityofjeff.net Phone (812)285-6402
EQUIPMENT!SOLUTIONS
7 See Schedule A
ADDITIONAL INFORMATION
60 Month FMV Lease Agreement for$189.84 Per Month
Prosource will pickup and shipback compeditive leased Konica Minolta C458 upon receipt of return instructions.Prosource will have no further obligation.
PURCHASE SUMMARY
SALES PRICE(PLUS APPLICABLE TAXES) $
SERVICE AGREEMENT
MFP/PRINTER
Agreement is valid for one year and covers all parts,labor and supplies except paper and staples.
BLACK: Bills at$ 0.00 per quarter. Includes 0 copies per quarter. Excess at$ 0.00790 per copy.
COLOR: Bills at$ 0.00 per quarter. Includes 0 copies per quarter. Excess at$ 0.04300 per copy.
Excess charges bill: 0 Monthly 0*Ai erly
ORDER ACCEPTANCE
ProscurCe Representative V Date
(7154
ustomer Authorized Signer -"1/�'� Date
P'i','Name of Authorized Signer e��-
Gkix %A\V _ kA 0 �,` Purchase Order
Y�A
THE ADDIT'ONAL TERMS AND CONDI NS ON THE REVEPSE SIDE HEREOF ARE INCORPORATE IN AND MADE PAP i or THIS AGREEMENT
AND SUPERSEDES ALL OTHER DOCUMENTATION PERTAINING TO THE SALE AND/OR MAINTENANCE OF THE ABOVE ITEMS.
Corporate Headquarters:4720 Glendale Milford Rd,Cincinnati,OH 45242 1513.769.0606 I Fax: 513.769.0080 I www.totalprosource.com
Rev 01/2025
TERMS AND CONDITIONS
Customer hereby agrees to the following terms and conditions.
1.This Agreement shall become binding once approved and accepted by Prosource. This Agreement is not a sale an approval or trial basis.Provisions of this Agreement,once accepted by
Prosource,constitute the entire Agreement between Customer and Prosource and supersede all other written or oral communication between the parties.Prosource is specifically not
bound by any oral or written representations made by its employees or salespersons to Customer which do not appear herein in writing. This Agreement may not be cancelled or altered
after acceptance without Prosource's written consent.
2.All rights,title or interest to the equipment or supplies described herein shall remain the property of Prosource(or its leasing agent)until paid in full.
3.Customer shall pay all federal,state and local sales,use,property,excise or other taxes imposed on or with respect to the equipment.
4.Prosource makes no warranty,expressed or implied,of fitness for a particular use or merchantability.
5.All invoices are due and payable within fifteen(15)days from the date of invoice and Customer agrees to pay interest at a rate of 1 1/2%per month on any amounts not paid within
those fifteen(15)days. Customer shall pay Prosource's costs in the collection of any amount due hereunder,In the recovery of any property pursuant hereto or in the enforcement of its
rights against Customer,including attorney's fees whether or not suit be brought. Prosource reserves the right to hold service in the event customer's account balance is delinquent. If an
account balance is delinquent,Prosource can declare any and all Agreements with the customer delinquent and hold service or supplies accordingly. If payment is not received by
Prosource in accordance with payment terms,Prosource,at its option,may require a physical inspection of the equipment prior to acceptance of a new Service Agreement,with all costs
incurred billed to the Customer.
6.Prosource shall not be liable for failure to deliver or for delays due to causes beyond our control,including without limitation,strikes,non-delivery,or delays by shippers,carriers or
others,accidents,or government acts.
7.Customer hereby jointly and severally releases,acquits,forgives and discharges Prosource from any actions,claims,demands,suits,Agreements,judgments,liabilities,and proceedings,
whether arising in equity or in law,as relates to this Agreement,and arising from the pick-up and disposal of Trade-In equipment.This release shall remain binding upon all successors In
interest and personal representatives of the contracting parties,to the extent permitted by law.
8.Customer agrees that Prosource shall not Incur any liability to Customer for any loss of business,loss of products,loss of data,expenses,or any other damage,direct,indirect or
consequential,arising out of or in connection with the use or performance of this equipment.
9. All correspondence, notices, and inquiries should be directed to: Prosource, Attn: Customer Service, 4720 Glendale-Milford Rd., Cincinnati, Ohio 45242 or by email:
customerservice@totalprosource.com.
SERVICE AGREEMENT
1.This Agreement Is NON-CANCELLABLE for the term of the Agreement. Prosource may terminate this Agreement in the event equipment is modified,altered or serviced by personnel
other than those employed by Prosource or its authorized servicing partners. This Agreement is non-refundable and will be renewed at the end of the contract period unless notification
in writing is received within thirty(30)days prior to the renewal date. The Agreement Is subject to annual increases not to exceed 15%. In the event Prosource cannot offer a regular
Service Agreement because normal maintenance and parts replacement can no longer keep the equipment in satisfactory operating condition,at the sole discretion of Prosource,a
Conditional Service Agreement may be offered. Customer shall not assign or transfer this Agreement or any interest herein to a third party without the prior written permission of
Prosource. This Service Agreement is transferable to new equipment purchased from Prosource.
2.Prosource agrees to provide on-site service availability Monday through Friday,excluding holidays,from 8:00 A.M.to 5:00 P.M.,and to keep the equipment in good working order while
operated in accordance with published specifications while the equipment is located within Prosource's area of responsibility. Customer shall provide electrical service to the Equipment,
and shall provide an environment that is reasonably free of dust,humidity,hazardous chemicals or erratic temperature changes.Failure to provide a suitable Equipment Environment may
negate the terms of this Agreement. Customer agrees to provide full and free physical access during the on-site hours in this Agreement.Service rendered under the Service Agreement
excludes any:(a)service or parts required by damage caused by accident,neglect,misuse,altering the equipment,unfavorable environmental conditions,electric current fluctuations,
work performed by other than a representative of Prosource,or any force of nature,(b)service required due to the use of supplies not approved by Prosource,(c)service connected with
the unauthorized relocation of equipment. In the event that the equipment is moved from the location set forth in this Agreement,at Prosource's option,this Agreement may be
terminated and/or additional service charges may be made. Prosource agrees to provide toner in sufficient quantity appropriate to the Customer's usage and the manufacturer's
published yields which are based on the Industry standards of 20%coverage black and white and 80%coverage full color.In the event that the Customer's actual yield varies from the
manufacturer's published yields by more than 20%,Prosource reserves the right to remedy this variance by either adjusting the amount of toner provided or adjusting the rate(s)of this
Agreement or Invoicing Customer for excess toner used.Prosource may charge a freight fee with your service contract.
3. Remote device configuration and connectivity support is included as a part of your equipment installation fee and Service Agreement. Installation includes,as necessary,the
installation of drivers on up to 5 local computers. Print Server and Print Queue installation is the responsibility of the Customer. Additional on-site connectivity and networking support
beyond device connection and device configuration settings is not included and will be provided at the Prosource prevailing rates.
4.Customer Agrees to the installation of the Prosource Device Monitoring Agent for the purposes of collecting use,supply,and device performance data. The Customer agrees to provide
the use(meter readings)for all devices that cannot be monitored by the agent. For the purposes of billing,if readings are unavailable,Prosource will estimate the reading based on the
available history of use. If readings are not provided for two consecutive months,Prosource reserves the right to move the non-reporting device to a flat rate per month adequate to
cover the anticipated use. The rate will be based upon the 6-month history reading of the device,and if that data is not available,the Business Equipment Index(BEI)average monthly use
for the device. Prosource has the right to withhold service and supply replenishment for the withholding or manipulation of meter counts.Customer agrees to provide notification to
Prosource of system upgrades that may impact performance of the monitoring agent or covered devices,and any restriction or hazard to physical access which will impede the delivery of
service and support under this Agreement. Customer agrees to remote access to the Equipment via Prosource Device Monitoring Agent 24 hours a day.
S.Customer Agrees that Service Agreement invoices will be for a minimum of$50.00,and that Prosource,at its sole discretion,may adjust the billing frequency to cause invoices to reach
or exceed the$50.00 minimum
Rev 01/2025
Supplier:[v.
• APPLICATION NO. AGREEMENT NO.
source Schedule "A"
•
This Schedule"A"is to be attached to and becomes part of the above-referenced Agreement by and between the undersigned and
ProSource Leasing, Inc.
EQUIPMENT DESCRIPTION
LOCATION ADDRESS MAKE MODEL CONTACT INFORMATION
Building Commissioner Konica Minolta C451i Color MFP
00 Quartermaster Court Suite 200 Konica Minolta C451i Large Capacity Drawer
Jeffersonville, IN 47130 Konica Minolta C451i Inner Staple Finisher
Mayors Office Konica Minolta C451 i Color MFP
00 Quartermaster Court Suite 250 Konica Minolta C451i Large Capacity Drawer
Jeffersonville, IN 47130 Konica Minolta C451i Inner Staple Finisher
CUSTOMER ACCEPTANCE
This Schedule`A'is hereby verified as correct by the undersigned Customer.
City of Jeffersonville Building Authority X
CUSTOMER SIGNATURE TITLE DATED
27080(2017) Rev. 11/0612018