HomeMy WebLinkAboutSSB March 6, 2025 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MARCH 6, 2025
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, March 6, 2025, at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present
are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Utility Billing
Office Manager Elisha Gibson, Controller Heather Metcalf, Board Attorney Les Merkley,
Justin Ramirez and Andy Sucharitakul representing Lochmueller Group, John Herriford
representing Strand Associates, Josh Darby representing Jacobi Toombs and Lanz,
Jorge Lanz, John Kraft with MAC Construction and Asset Management Program
Manager/Stenographer Cindy Seifert.
Board Member Orem made the motion to approve the agenda, second by Board
Member Saegesser, passing on a vote of 3-0.
The minutes of the February 20. 2025 meeting were presented for approval. Board
Member Orem made the motion to approve the minutes as presented, second by Board
Member Saegesser, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claims list dated March 6, 2025 in the amount of
$1,047,692.55. Board Member Orem made the motion to approve the claims list as
presented. second by Board Member Saegesser, passing on a vote of 3-0.
Billing Office Manager Gibson presented the Adjustment Certificate dated March
4. 2025 in the amount of$-57,837.19 Sewage, $-1,708.46 Drainage and $185.43 Refund.
Board Member Saegesser, made the motion to approve the Certificate as presented,
second by Board Member Orem, passing on a vote of 3-0. Board Member Saegesser
added that he likes the new format, it is much easier to read.
OLD BUSINESS
None
Page 2
NEW BUSINESS
Director Ashack presented the agreement between the City of Jeffersonville and
MAC Construction and Excavating for the Downtown WWTP Clarifiers and Thickeners
Rehabilitation Project, requesting authorization for the Mayor to sign the contract. Board
Member Saegesser made the motion to authorize the Mayor to execute the agreement
to MAC Construction and Excavating for the Downtown WWTP Clarifiers and Thickeners
Rehabilitation Project, second by Board Member Orem, passing on a vote of 3-0.
Josh Darby with JTL presented the Cherry Creek Lift Station Replacement Bids
and Bid Recommendation. There were 9 bidders and JTL is recommending Excel
Excavating with a bid of $592,753.00. Board Member Saegesser made the motion to
award the Cherry Creek Lift Station Replacement project to Excel Excavating and to
authorize the Mayor to sign the Notice of Award and Contract, second by Board Member
Orem, passing on a vote of 3-0.
Director Ashack presented the Letter of Intent to Serve for Steffen Springs
Subdivision. Steffen Springs will be located at the back of the Meadows Subdivision and
the flow will be directed to the DWWTP via the Veterans Parkway LS. Director Ashack
confirmed the subdivision does not go through to Stenger Lane. Board Member
Saegesser made the motion to authorize Director Ashack to sign the Intent to Serve Letter
for Steffen Springs, second by Board Member Orem, passing on a vote of 3-0.
Director Ashack requested permission to authorize Jacobi, Toombs and Lanz for
the Design for the Pleasant Run Force Main Casing Pipe under Charlestown Pike. Rather
than cut Charlestown Road after the road widening project for future force main
relocation, JTL will design a casing pipe installation to be used for the force main. Board
Member Saegesser made the motion to approve hiring JTL for the design of Casing Pipe
under Charlestown Road for Pleasant Run Force Main, second by Board Member Orem.
passing on a vote of 3-0.
Director Ashack presented the appraisals for 6,695 square feet of property at 1116
Oaklawn Drive. next to Mill Creek Lift Station. Appraisals are $30,250 and$23,500, the
average being $26,875. Board Member Saegesser made the motion to approve an offer
of $26,875 to Wesley Thompson (no relation to Assistant Director Thompson) for 6,695
sq. ft. of 1116 Oaklawn Drive, second by Board Member Orem, passing on a vote of 3-0.
ENGINEERING REPORTS
Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville
Sewer Projects Status Report dated March 6, 2025.
Justin Ramirez presented and reviewed the Lochmueller Group Engineering
Report dated March 6. 2025.
Page 3
John Herriford presented and reviewed the Project Status Report from Strand
Associates dated March 3, 2025.
DEPARTMENT REPORT
Director Ashack reviewed the February 2025 VVVVTP Flows report for both
facilities.
ATTORNEY COMMENTS - No comments this meeting.
BOARD MEMBER COMMENTS - No comments this meeting.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:13 P.M.. second by Board Member Orem,
passing on a vote of 3-0.
The next regul4r meeting is scheduled for March 20, 2025.
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Mike Moore, Mayor
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Dale Orem, Board Member
Bill Saegesser, Bo r ember
ATTEST:
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Ci . y Seifert