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HomeMy WebLinkAboutBPW March 12, 2025 CITY OF JEFFERSONVILLE BOARD OF PUBLIC WORKS MINUTES March 12,2025 PRESENT(IN PERSON): Andy Crouch City Engineer, Rob Waiz Redevelopment Director, Kristie Ashcraft Animal Shelter Director, Kim Calabro HR Directorm Yvonne Dowd Assistant Controller, Bill Dixon Assistant City Engineer, Matt Dyer IT Director, Elisha Gibson Manager Sewer Billing, Shawn Grant JFD Chief, Kenny Kavanaugh JPD Chief, Mike McCutcheon JFD Deputy Chief, Scott McVoy, Assistant Chief JPD, Les Merkley Corporation Counsel, Heather Metcalf City Controller, Clark Miles Street Commissioner, Kevin Morlan Director of Street Department, Paul Northam Parks Director, Michael O'Brien Director of Vehicle Maintenance, Christy O'Neil Executive Assistant Mayor, Chad Reischl Director of Planning and Zoning, Amber Ridings Assistant Parks Director,Jason Sharp JFD Deputy Chief, Brian Smith Safety Manager, Larry Wallace Buiding Commissioner, Kat Wang Public Arts Administrator, Lisa Gill City Clerk and Patsy Kiser Deputy Clerk. PRESENT(VIRTUAL): Mayor Mike Moore CALL TO ORDER Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's Conference Room in City Hall. The meeting was held in person and streamed on the City's Website. Andy Crouch and Rob Waiz served on the board. APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from March 5, 2025. Mr. Waiz seconded the motion; roll call vote: Andy Crouch—Aye, Rob Waiz—Aye, Mayor Moore— Aye; motion passed, 3-0. APPROVAL OF PAYROLL: Mr. Waiz made the motion to approve the payroll. Mr. Crouch seconded the motion; roll call vote: Andy Crouch—Aye, Rob Waiz—Aye, Mayor Moore—Aye; motion passed, 3-0. OLD BUSINESS: NEW BUSINESS: 1. Ryan Barbato with Louisville & Indiana Railroad-Request for approval of road closures for railroad crossing maintenance as follows: • Meigs Avenue on Tuesday, March 25, 2025 and Wednesday, March 26, 2025 • Dutch Lane on Tuesday, March 18, 2025 through Thursday, March 20, 2025 • Hamburg Pike on Tuesday,June 3, 2025 • Coopers Lane on Wednesday,June 4, 2025 — mot' Mayor Moore confirmed with both JPD and JFD that they did not have any issues with this request and no concerns were noted. Mr. Crouch made the motion to approve the closures. Mr. Waiz seconded the motion; roll call vote: Andy Crouch—Aye, Rob Waiz—Aye, Mayor Moore—Aye; motion passed, 3-0. 2. Paul Northam-Request for approval of special events applications as follows: • Kentucky Shakespeare's Shakespeare in the Parks Tour: Macbeth on May 16, 2025 at Big 4 Station Park at 6:30 pm Amber Ridings advised this applicant would not need any City services and they have been having this event for the last four years. Mr. Waiz made the motion to approve the application. Mr. Crouch seconded the motion; roll call vote: Andy Crouch—Aye, Rob Waiz—Aye, Mayor Moore—Aye; motion passed, 3-0. 3. Clark Miles-Bid Opening for Sanitation Department regarding purchase of a new roll-off truck— Mr. Merkley advised the first bid was from KTF Kentucky Truck Sales for a 2026 Freightliner 114 SD with body mounted by Municipal Equipment in the amount of$211,000. The next is from Boyd in the amount of$225,239.The third quote is from Municipal Equipment in the amount of$209,414. Mr. Merkley requested these quotes be taken under advisement pending legal review and to make sure the quotes meet the specs. Mr. Waiz made the motion to take under the quotes under advisement pending legal review. Mr. Crouch seconded the motion; roll call vote: Andy Crouch—Aye, Rob Waiz—Aye, Mayor Moore—Aye; motion passed, 3-0. 4. Shawn Grant-Request for approval of contract between Fire Department and Budget Services and Supplies, LLC for cleaning services—Chief Grant advised this was for cleaning for the Administration side and they do have the money in their budget. Mr. Crouch made the motion to approve the contract. Mr. Waiz seconded the motion; roll call vote: Andy Crouch—Aye, Rob Waiz—Aye, Mayor Moore—Aye; motion passed, 3-0. 5. Scott McVoy-Request for approval of Sales quote from Seiler Geodrones for Jeff PD— Assistant Chief McVoy advised this is for software for their unmanned surveillance drones and they have the money in their budget. Mr. Crouch made the motion to approve the quote. Mr. Waiz seconded the motion; roll call vote: Andy Crouch—Aye, Rob Waiz—Aye, Mayor Moore—Aye; motion passed, 3-0. 6. Shawn Grant-Request for approval of contract between Fire Department and M & M Office Solutions—Chief Grant advised this is for a copier for the Administration Office and they do have the money in their budget. Mr. Crouch made the motion to approve the contract. Mr. Waiz seconded the motion; roll call vote: Andy Crouch—Aye, Rob Waiz—Aye, Mayor Moore—Aye; motion passed, 3-0. 7. Larry Wallace-Request for approval of proposal to remove three (3) water source heat pumps and install new units in existing locations— Mr. Wallace advised this is for three units in the amount of$46,350 and it was approved at the Building Authority meeting. Mr. Crouch made the motion to approve the request. Mr. Waiz seconded the motion; roll call vote: Andy Crouch—Aye, Rob Waiz—Aye, Mayor Moore—Aye; motion passed, 3-0. 8. Scott McVoy-Request for approval of Uniform Conflict of Interest Statement for Aaron Olson—Assistant Chief McVoy advised this is a Uniform Conflict of Interest Form for Aaron Olson who makes some of the awards for the award ceremony. Mr. Crouch made the motion to accept the Uniform Conflict of Interest Statement. Mr. Waiz seconded the motion; roll call vote: Andy Crouch—Aye, Rob Waiz—Aye, Mayor Moore —Aye; motion passed, 3-0. ATTORNEYS REPORT: No Comment ADJOURNMENT: Mayor Moore said now that the weather has warmed up and the asphalt plants are opened they are going to be here tomorrow to finish that up. It should be a one day project. Congratulations to Clark Miles and the Jeffersonville High School Boys basketball who won the Regionals this past Satur ay. it\A‘ hin f rtheOlsiness, Mr. Crouch made a motion to adjourn at 9:42 a.m. Mayor Mike Moore test: Lisa Gill, City by: ayo Clerk ADJOU..