HomeMy WebLinkAboutSSB February 20, 2025 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF FEBRUARY 20, 2025
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, February 20, 2025 at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present
are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Utility Billing
Office Manager Elisha Gibson, Assistant Controller Yvonne Dowd, Board Attorney Les
Merkley, Stormwater Coordinator Ed Siewert, Justin Ramirez representing Lochmueller
Group, Josh Darby representing Jacobi Toombs and Lanz, Dan Dase with MAC
Construction and Asset Management Program Manager/Stenographer Cindy Seifert.
Board Member Orem made the motion to approve the agenda, second by Board
Member Saegesser, passing on a vote of 3-0.
The minutes of the February 6, 2025, meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Assistant Controller Dowd presented the claims list dated February 20, 2025 in the
amount of$178,012.99. Board Member Orem made the motion to approve the claims list
as presented, second by Board Member Saegesser, passing on a vote of 3-0.
Billing Office Manager Gibson presented the Adjustment Certificate dated
February 14, 2025 in the amount of $-38,048.70 Sewage, $-1,787.01 Drainage and
$2,160.11 Refund. Board Member Orem, made the motion to approve the Certificate as
presented, second by Board Member Saegesser, passing on a vote of 3-0.
OLD BUSINESS
None
NEW BUSINESS
Justin Ramirez with Lochmueller Group presented the Certified Bid Tabulation for
the DWWTP Clarifier& Sludge Thickener Rehabilitation Project. MAC Construction being
the low bidder at $7,424,000.00 with Mandatory Alternates 1 and 2 was recommended to
award the project. Board Member Saegesser made the motion to authorize the Mayor to
sign the Notice of Award to MAC Construction, as presented, second by Board Member
Orem, passing on a vote of 3-0.
Page 2
Josh Darby presented Jacobi, Toombs and Lanz Work Order 2025-2 for 2025 On-
Call Services. This is a Work Order that is annually signed for on call engineering services
for an amount not to exceed $50,000. Board Member Saegesser made the motion to
approve Work Order 2025-2 for 2025 On-Call Services, as presented, second by Board
Member Orem, passing on a vote of 3-0.
Ed Siewert presented a contract for a new Drainage Board Attorney, Robert
Bottorff II. Board Member Saegesser made the motion to approve the Drainage Board
Attorney Contract with Robert Bottorff II, as presented, second by Board Member Orem,
passing on a vote of 3-0.
ENGINEERING REPORTS
None
DEPARTMENT REPORT
Director Ashack reviewed the January 2025 WWTP Loadings. He advised there
were no CSO's for January 2025. Director Ashack provided the January 2025 Monthly
Report on a flash drive.
ATTORNEY COMMENTS
Les Merkley presented a mediation agreement between the Sanitary Sewer Board
and Excel Excavating. Board Member Saegesser made the motion to approve the
mediation agreement and authorized Attorney Merkley to sign on behalf of the Sanitary
Sewer Board, as presented. second by Board Member Orem, passing on a vote of 3-0.
BOARD MEMBER COMMENTS - No comments this meeting.
There being no further business to come before the Board, Board Member Orem
made the motion to adjourn at 3:06 P.M., second by Board Member Saegesser, passing
on a vote of 3
The next g I r meeting is cheduled for March 6, 2025.
Mike Moo , Mayor
Dale Orem, Board Member
ATTES
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Bill Saegesser, Bo d ember Cindy; eifert