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HomeMy WebLinkAboutJeff Main Street (Farmer's Market) City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: Ca. oc S-, �Do1 Department: e creo 1 ov-\ Vendor Name: YY\0=-4-ne Sign Date: a ' Ending Date: k-• 3 o .d ate, Amount of Original Contract: Is this an amendment or change order to original contract? Yes or No • Amended Contract Amount: Purpose: d,crr)eriS friar For Clerk's Office to fill out Date uploaded to Gateway: 0*, $„ Jeffersonville Farmers Market Agreement "7,0 Between The City of Jeffersonville And Asekso� Pf�s. r Jeffersonville Main Street inc. Term: 2025-2029 This agreement is effective as of the 1st day of February 2025, between the City of Jeffersonville, (City) and Jeffersonville Main Street Inc., (JMSI). The area designated for the Farmers Market (event) comprises a section of the Big Four Station Park, along with several public parking spaces adjacent to it on Mulberry Street, as delineated in the map on page 3. The Terms of Agreement are outlined below: 1. The City hereby agrees to permit JMSI and its vendors to operate the farmers market and associated activities under the pavilion at Big Four Station Park for a five-year term, occurring on Saturdays from 8:00 AM to 1:00 PM. This will commence on the fourth Saturday of May each year and conclude on the last Saturday of October. The specified times include both setup and teardown. The actual public hours for the farmers market will be from 9:00 AM to 12:00 PM. Please note that these days and times may be modified upon mutual agreement by both parties. 2. The city has granted JMSI the responsibility to oversee and regulate vendor operations within the designated farmers market area during events held every Saturday. This authority does not apply to a maximum of four city-permitted events, for which the city must notify JMSI at least 30 days prior to the event date. For these four specific events, JMSI may need to modify the location, hours, or dates of the farmers market accordingly. 3. The city has consented to designate specific parking spaces for all farmers market vendors on the east side of Mulberry Street, specifically between Market Street and Maple Street and the north end of Market between Mulberry and Pearl Street. During the event, no parking signs should be installed by JMSI to indicate that these spaces are reserved exclusively for vendors during the event hours. JMSI should contact city non-emergency line in the event of unauthorized vehicles in this area during their event. 4. The city has consented to allow JMSI to collaborate with other vendors or organizations to offer a variety of special event activities during the farmers market operating hours. These activities may include but are not limited to live music, cooking demonstrations, children's activities, and booths featuring artists or artisans. 5. The city has consented that the public restrooms at Big Four Station Park will be accessible during the farmers market's operating hours. Additionally, these restrooms will undergo cleaning each week before the first market begins. The city has also assured that the site will be cleared of all debris, and trash cans will be emptied by 9:00 AM on the mornings of the market. 6. The city has agreed to permit JMSI to store all signs, carts, banners, and other materials utilized to support the farmers market in the designated storage area beneath the Big Four Bridge. 7. JMSI will not permit any vendors to drive their vehicles onto the sidewalks or lawn of Big Four Station unless prior authorization has been obtained from the City. 1 Drafted by:HP on 12.06.24 )*, Jeffersonville Farmers Market Agreement 4 .� Between The City of Jeffersonville And R ox4e Jeffersonville Main Street Inc. Term: 2025-2029 8. JMSI will submit a special events application to the Cities Special Event Committee, which will include all Farmers Market dates. This notification will inform city personnel, including the Police and Street Departments, of any specific event requirements. Additionally, JMSI will provide the City with a certificate of insurance that covers the event dates and designates the City of Jeffersonville as additionally insured,thereby mitigating the City's liability. 9. The city has granted JMSI permission to display a farmers market banner or sign at the Big Four Park Station pavilion, provided it adheres to the city's design standards. The installation and removal of the banner will be conducted at the city's discretion. 10. This agreement shall take effect upon the signatures of authorized representatives from both parties and will remain in effect until October 31, 2029. Either party may terminate the agreement with a written notice of 14 days if the other party is found to be in violation of its terms. 11.JMSI is granted the option to renew this agreement for an additional five-year term, contingent upon JMSI providing notice of its intent to exercise this option to the City prior to September 30, 2029. CITY OF JEFFERSONVILLE: q7) .0./4 10-d6V\ aI 2s1-1 91oAG- Signature of representative of the City of Jeffersonville Date Signed JEFFERSONVILLE MAIN STREET INC. : Ci � • D i��' � 2/12/2025 S na ure of representative of Jeffersonville ain Street,Inc. 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