HomeMy WebLinkAboutSSB February 6, 2025 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF FEBRUARY 6, 2025
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, February 6, 2025, at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore (via Zoom), Dale Orem and Bill Saegesser. Also
present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Utility
Billing Office Manager Elisha Gibson, Controller Heather Metcalf, Board Attorney Les
Merkley, Justin Ramirez and Andy Sucharitakul representing Lochmueller Group, John
Herriford representing Strand Associates, Josh Darby and Mike Harris representing
Jacobi Toombs and Lanz, Jorge Lanz, David Hogan, John Kraft with MAC, David
Fahnbulleh, Danny Stults, Angela Mitchell and Asset Management Program
Manager/Stenographer Cindy Seifert.
Due to a Board Member attending via Zoom, all votes will be roll-call votes.
Board Member Orem made the motion to approve the agenda. second by Board
Member Saegesser, passing on a roll-call vote Saegesser-Yes. Orem-Yes, Moore-Yes,
a vote of 3-0.
The minutes of the January 23, 2025 meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a roll-call vote Saegesser-Yes. Orem-Yes, Moore-Yes,
a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claims list dated February 6, 2025, in the amount
of $2,274,168.59. Board Member Saegesser made the motion to approve the claims list
as presented, second by Board Member Orem, passing on a roll-call vote Saegesser-
Yes, Orem-Yes, Moore-Yes, a vote of 3-0.
Billing Office Manager Gibson presented the Adjustment Certificate dated January
31, 2025, in the amount of $-44,223.36 Sewage, $-75.32 Drainage and $768.63 Refund.
Board Member Orem, made the motion to approve the Certificate as presented, second
by Board Member Saegesser, passing on a roll-call vote Saegesser-Yes, Orem-Yes,
Moore-Yes, a vote of 3-0.
OLD BUSINESS
None
Page 2
NEW BUSINESS
Justin Ramirez with Lochmueller Group presided over the DWWTP Clarifier &
Sludge Thickener Rehabilitation Project Bid Opening. Four companies submitted bid
packages.
Bidder Pace Contracting Thieneman MAC Construction Dugan&Meyers
Lump Sum Base Bid $5,926,799.00 $5,623,720.00 $5,992,920.00 $6,940,790.00
Base Bid Total $8,078,109.00 $7,495,000.00 $6,870,000.00 $8,109,000.00
Alternate 1A $588,166.00 $580,000.00 $614,000.00 $647,000.00
Alternate 1B ($146,320.00) $20,000.00 $17,000.00 $24,000.00
Alternate 1C ($371,000.00) $360,000.00 $383,000.00 $399,000.00
Alternate 2A ($60,000.00) ($50,000.00) ($60,000.00) ($60,000.00)
Board Member Saegesser made the motion to await engineers review and
recommendation, second by Board Member Orem, passing on a roll-call vote Saegesser-
Yes, Orem-Yes, Moore-Yes, a vote of 3-0.
No action was taken regarding Sarah Stivers Request for Refund for Water Leak
as no one appeared on this matter and the policy is not to authorize refunds past one
year.
Josh Darby with Jacobi Toombs and Lanz presented the Temple & Temple
Agreement for GCCS Sewer Extension which was verbally approved at the previous
meeting. Board Member Saegesser made the motion to authorize the Mayor to sign the
contract, second by Board Member Orem, passing on a roll-call vote Saegesser-Yes,
Orem-Yes, Moore-Yes, a vote of 3-0.
Director Ashack presented Amendment No 2 to Task Order 24-03 for Combined
Sewer Overflow(CSO) Storage Interceptor Post-Construction Assistance, which changes
the compensation from $35,000 to $59,000, as well as extending the schedule from
November 29, 2024, to February 6, 2025. Board Member Orem made the motion to
approve Amendment No 2 to Task Order 24-03 for Strand Associates, second by Board
Member Saegesser, passing on a roll-call vote Saegesser-Yes, Orem-Yes, Moore-Yes,
a vote of 3-0.
ENGINEERING REPORTS
Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville
Sewer Projects Status Report dated February 6, 2025.
Justin Ramirez presented and reviewed the Lochmueller Group Engineering
Report dated February 6, 2025.
John Herriford presented and reviewed the Project Status Report from Strand
Associates dated February 3, 2025.
Page 3
DEPARTMENT REPORT
Director Ashack reviewed the January 2025 VVV TP Flows report for both facilities.
He provided the Final READI Grant Monthly Report.
ATTORNEY COMMENTS - No comments this meeting.
BOARD MEMBER COMMENTS - No comments this meeting.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:18 P.M., second by Board Member Orem,
passing on a roll-call vote Saegesser-Yes, Orem-Yes, Moore-Yes, a vote of 3-0.
The next regu : meeting i scheduled for February 20, 2025.
Mike Moor, Mayor
Dale Orem, Board Member
Bill Saegesser, Boar mber
ATTEST:
nd Ciy Seifert