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Home My WebLink AboutLawn Service Agreement (BPW approved 2/19/25) AGREEMENT FOR LAWN SERVICES This agreement is made this 31 day of ati.Month ,2025 by and between the City of Jeffersonville, Indiana and 7-7744r agrees to provide the City of Jeffersonville the following services: Whereas,the contractor is qualified and able to provide these scope of this agreement. Whereas,the contractor has the necessary equipment to satisfactorily perform the scope of services, Whereas,the contractor shall continuously have insurance as required by State Board of Accounts. The scope of services to be provided is as follows: 1. The contractor shall provide all the necessary equipment to perform the scope and shall provide all materials and supplies to perform the scope; 2. The contractor shall provide grass cutting and removing cut grass,weeds,and rank vegetation, including typical trimming of yards at vacant or foreclosed properties at sites determined by this Department to be in violation of City Ordinance No. 2010-OR-30; • Single Cut(under'A acre)$60.00 • Double Cut (under'/2 acre) $120.00 • Single Cut(over'A acre) starting at$80.00 not to exceed$160.00 without a quote from the lawn service • Double Cut(over'A acre)starting at$110.00 not to exceed$220.00 without a quote from the lawn service • Bush Hog starting at$300.00 not to exceed$450.00 without a quote from the lawn service • Trimming of overgrowth starting at$60.00 not to exceed$170.00 without a quote from the lawn service 3. Properties shall be left clean and clear of clumped cut grass,weeds, and rank vegetation, including any fallen branches, leaves, etc. 4. The contactor shall provide if needed junk/trash removal and securing property as determined by this Department to be in violation of City Ordinance No. 2010-OR-30 • Boarding windows and/or doors $100.00 per sheet(minimum of 5/8"plywood or OSB) • Trash removal starting at$75.00 not to exceed$150.00 without a quote from the lawn service. • Power Washing/Graffiti removal starting at $75.00 not to exceed$200.00 without a quote. 2025 Required Documents Lawn Service Contractors • 1,000,000 insurance City of Jeffersonville as certificate holder; • Names of employees that will be on the jobsite; • Signed agreement and guidelines; • W-9 on file; • Contact information: Cell phone and e-mail,please list below Cell phone Numbers - 2y0 E-Mail /17i4d PC4, Q fk - C__ 2025 Grass and Weed Removal Contractor Guidelines Contractors represent the City of Jeffersonville and must conduct themselves in a professional manner at all times; Contractors/employee shall identify themselves to owner of the property or to neighbors and refer further questions to the Code Enforcement Office in charge; When removing a fence to obtain entry to a property is required the fence must be replaced and in working order before leaving the worksite; before and after pictures of the removed/replaced fence is required; Sidewalks, driveways, fence rows, adjoining properties must be clear of clippings before leaving worksite, do not leave yard clippings in the roadways, on sidewalks or on neighboring properties, mower discharge must be kept away from neighboring properties at all times; and Invoices must be turned in within three(3)business days from completion of the job. X have read,understand,and agree to the above guidelines.I have been given a copy for my records. 5. All equipment, fuel, and materials shall be furnished by the lawn service company; It is further agreed that: 1. Payment shall be on a parcel basis,and the contractor agrees that the properties vary in size and characteristics. Some will require more time and trimming than others; 2. Periodic inspections shall be made by the Department; 3. The lawn service shall provide an invoice once the work has been completed and the invoice shall include the street address of the property, date and number of hours the work was performed,before and after pictures of the property. Whereas,this Agreement may be terminated by: 1. Mutual agreement; 2. Written notice by either party for any reason stated in the written notice, which notice shall be delivered not less than five(5) days from the date of the notice of termination; and Whereas,this Agreement will expire annually and be void as of March 1s`of the following year. SO AGREED THE !e date ofjpj month,2025 ke:"..0.. ...e"----(.._---- c2Z— /Y"-- 422 5 allace Building Commissioner Date l i T4 LJ fA Pe, ., AI SaViC.R.S /St-0 Service Provider Date -72r e_n.„o.L 'P Printed Name Mike Moore May Date 9CERTIFICATE OF LIABILITY INSURANCE SEEWER INSURANCE GROUP 1603 LYNCH LN.CLARKSVILLE,IN 47129 Insured's Name and Address: Agent's Name,Address,and Phone Number: TITAN PROFESSIONAL SERVICES LLC SEEWER INSURANCE GROUP(812)948-2481 JEREMIAH KOPP 1603 LYNCH LN 1309 BASSWOOD DR CLARKSVILLE,IN 47129 JEFFERSONVILLE,IN 47130 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS Issue Date:01/04/2025 CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. COVERAGES IMPORTANT:If the certificate bolder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE POLICY INSURANCE CARRIER EFFECTIVE EXPIRATION LIMITS OF LIABILITY NUMBER DATE DATE Commercial Umbrella Each Occurrence $.00 Claims Made Occurrence NAIC# Aggregate $.00 Workers Compensation and WC0000854751 Western Reserve Group 01/04/2025 01/04/2026 Each Accident Employers Liability 1685 Cleveland Rd. $1,000,000.00 Wooster,OH 44691 Any Proprietor/ Disease—Each Employee Partner!Executive! NO $,0100,000.00 Officer/Member Excluded? If yes,describe under NAIC#26123 Disease—Policy Limits Description of Operations below $1,000,000.00 Commercial General Liability BOP0000854010 Western Reserve Group 01/04/2025 01/04/2026 General Aggregate 1685 Cleveland Rd. $2,000,000.00 Claims Made Occurrence Wooster,OH 44691 Products—Completed Operations X Aggregate $2,000,000.00 General Aggregate limit applies per. Personal/Advertising Injury Limit $1,000,000.00 X Policy Each Occurrence $1,000,000.00 Project Damage Fire Liability Each Occurrence $100,000.00 Location NAIC#26123 Medical Payments—Per Person $5,000.00 Commercial Auto Liability CA000144043 Western Reserve Group 01/23/2025 01/04/2026 Combined Single Limits 1685 Cleveland Rd. $1,000,000.00 Any X Scheduled Wooster,OH 44691 Bodily Injury Each Person Auto Auto $L000,000.00 Owned Non-Owned Bodily Injury Each Accident Auto Auto $1,000,000.00 Hired NAIC#26123 Property Damage Auto $1,000,000.00 Inland Marine Scheduled Equipment (Blanket Coverage) $.00 Deductible NAIC# $.00 Rented/Leased Equipment from Total Amount of Coverage Others $.00 (Blanket Coverage) NAIC# Deductible $.00 Other(Miscellaneous Coverage) Description of Operations/Locations/Vehicles/Restrictions/Special Items SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Carpentry/Construction/Contractor THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Authorized Representative: Clair/ge /Jg CERTIFICATE HOLDER'S NAME AND ADDRESS ADDITIONAL INSURED NAME AND ADDRESS Jeffersonville City Hall 500 Quartermaster Court,Suite 200 Jeffersonville,IN 47130