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HomeMy WebLinkAboutLawn Service Agreement (BPW approved 2/19/25) AGREEMENT FOR LAWN SERVICES This agreement is made this day of Month , 2025 by and between the City of Jeffersonville, In ana and O2/eIsa" C' oA37 agrees to provide the City of Jeffersonville the following services: Whereas, the contractor is qualified and able to provide these scope of this agreement. Whereas, the contractor has the necessary equipment to satisfactorily perform the scope of services, Whereas,the contractor shall continuously have insurance as required by State Board of Accounts. The scope of services to be provided is as follows: 1. The contractor shall provide all the necessary equipment to perform the scope and shall provide all materials and supplies to perform the scope; 2. The contractor shall provide grass cutting and removing cut grass,weeds, and rank vegetation, including typical trimming of yards at vacant or foreclosed properties at sites determined by this Department to be in violation of City Ordinance No. 2010-OR-30; • Single Cut (under'A acre) $60.00 • Double Cut (under'A acre) $120.00 • Single Cut (over'' acre) starting at $80.00 not to exceed $160.00 without a quote from the lawn service • Double Cut (over'A acre) starting at $110.00 not to exceed $220.00 without a quote from the lawn service • Bush Hog starting at $300.00 not to exceed $450.00 without a quote from the lawn service • Trimming of overgrowth starting at $60.00 not to exceed $170.00 without a quote from the lawn service 3. Properties shall be left clean and clear of clumped cut grass,weeds, and rank vegetation, including any fallen branches, leaves, etc. 4. The contactor shall provide if needed junk/trash removal and securing property as determined by this Department to be in violation of City Ordinance No. 2010-OR-30 • Boarding windows and/or doors $100.00 per sheet(minimum of 5/8"plywood or OSB) • Trash removal starting at $75.00 not to exceed $150.00 without a quote from the lawn service. • Power Washing/Graffiti removal starting at $75.00 not to exceed $200.00 without a quote. 5. All equipment, fuel, and materials shall be furnished by the lawn service company; It is further agreed that: 1. Payment shall be on a parcel basis, and the contractor agrees that the properties vary in size and characteristics. Some will require more time and trimming than others; 2. Periodic inspections shall be made by the Department; 3. The lawn service shall provide an invoice once the work has been completed and the invoice shall include the street address of the property,date and number of hours the work was performed,before and after pictures of the property. Whereas,this Agreement may be terminated by: 1. Mutual agreement; 2. Written notice by either party for any reason stated in the written notice, which notice shall be delivered not less than five(5)days from the date of the notice of termination; and Whereas,this Agreement will expire annually and be void as of March 1"of the following year. SO AGREED THE date of month, 2025 .i..r �' 7�— 19 /y--a 5" arry ,allac- :OWiiaAr ng Commissioner Date - 7-Z o 2S' Service P ov`!1fv i Date20 - ,1 s did 2,2' 'le Printed Na - JIM 6'fr-------------- Mike Moore Mayor Date 2025 Grass and Weed Removal Contractor Guidelines Contractors represent the City of Jeffersonville and must conduct themselves in a professional manner at all times; Contractors/employee shall identify themselves to owner of the property or to neighbors and refer further questions to the Code Enforcement Office in charge; When removing a fence to obtain entry to a property is required the fence must be replaced and in working order before leaving the worksite; before and after pictures of the removed/replaced fence is required; Sidewalks, driveways, fence rows, adjoining properties must be clear of clippings before leaving worksite, do not leave yard clippings in the roadways, on sidewalks or on neighboring properties, mower discharge must be kept away from neighboring properties at all times; and Invoices must be turned in within three (3) business days from completion of the job. X I have rea , nderstand,and agree to the above guidelines.I have been given a copy for my records. 2025 Required Documents Lawn Service Contractors • 1,000,000 insurance City of Jeffersonville as certificate holder; • Names of employees that will be on the jobsite; • Signed agreement and guidelines; • W-9 on file; • Contact information: Cell phone and e-mail, please list below 0 2-1 /- Sy 70 Cell phone Number- 2- - E-Mail a CERTIFICATE OF LIABILITY INSURANCEDATE(MMIDDIYYYY) 01/27/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 8122461700 8122461771 CONTACT NAME: Steve Yount Steve Yount Insurance PHONE 220 S. Indiana Ave. IAMAiL Exty 8122461700 1 V.No):8122461771 MAass:steve@steveyountinsurance.com Steve@steveyountlnsurance.com Sellersburg, IN 47172 PRODUCER _CUSTOMER ID#• INSURED INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Western Reserve Morrison Construction INSURER B: 309 E Oak St INSURER C Otisco, IN 47163 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBRI LTR 'TYPE OF INSURANCE INSR WVD I POLICY NUMBER 1MM/DDYrYYYYI (MM/DDY/Y EXP YYY) LIMITS GENERAL LIABILITY A EACH OCCURRENCE S 1,000.000 COMMERCIAL GENERAL LIABILITY i DAMAGE TO RENTED PREMISES(Ea occurrence) $500.000 CLAIMS-MADE I i I OCCUR I MED EXP(Any one person) 35.000 WCS000210092 01/27/25 01/27/26 PERSONAL&ADV INJURY $1.000.000 GENERAL AGGREGATE $2.000.000 GEN'L AGGREGATE LIMIT APPLIES PER: 20000PRODUCTS-COMP/OP AGG I$ 0 . 0 PROPOLICY JFCT 71 LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO (Ea accident) — S BODILY INJURY(Per person) $ ALL OWNED AUTOS BODILY INJURY(Per accident) $ SCHEDULED AUTOS PROPERTY DAMAGE • HIRED AUTOS (Per accident) 1 S NON-OWNED AUTOS S $ UMBRELLA LIAB OCCUR EACH OCCURRENCE S EXCESS LIAB CLAIMS-MADE AGGREGATE $ DEDUCTIBLE ' S RETENTION 0 S WORKERS COMPENSATION O STATU- I OTH- ANDEMPLOYERS'LIABILITY �,/N TRY LIMITS I FR ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A 1 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEES If yes.describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT I S i I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space Is required) CERTIFICATE HOLDER CANCELLATION The City Of Jeffersonville SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 500 Quartermaster Court Suite 200 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACC DANCE WITH THE POLICY PROVISIONS. Jeffersonville, IN 47130 AUTHOR D REPRE IVE © 88-200 ORD CORPORATION. All rights reserved. ACORD 25(2009/09) The ACORD name and logo are registered rks of ACORD