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Home My WebLink AboutLawn Service Agreement (BPW approved 2/19/25) City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: Department: Xiee.,(44,z,z, d'777//72e-a424;C/ Vendor Name: 1�i176, Sign Date: Ending Date: � ...,6 / 1 p7O0.76 Amount of Original Contract: Is this an amendment or change order to original contract? Yes or CO Amended Contract Amount: Purpose: For Clerk's Office to fill out Date uploaded to Gateway: AGREEMENT FOR LAWN SERVICES This agreement is made this 6 day of FMonth ,2025 by and between the City of Jeffersonville,Indiana and r'!Aez(G.N .5 6Phl 6r agrees to provide the City of Jeffersonville the following services: Whereas,the contractor is qualified and able to provide these scope of this agreement. Whereas,the contractor has the necessary equipment to satisfactorily perform the scope of services, Whereas,the contractor shall continuously have insurance as required by State Board of Accounts. The scope of services to be provided is as follows: 1. The contractor shall provide all the necessary equipment to perform the scope and shall provide all materials and supplies to perform the scope; 2. The contractor shall provide grass cutting and removing cut grass,weeds,and rank vegetation, including typical trimming of yards at vacant or foreclosed properties at sites determined by this Department to be in violation of City Ordinance No.2010-OR-30; • Single Cut(under%z acre)$60.00 • Double Cut(under'h acre)$120.00 • Single Cut(over'/z acre)starting at$80.00 not to exceed$160.00 without a quote from the lawn service • Double Cut(over'/z acre)starting at$110.00 not to exceed$220.00 without a quote from the lawn service • Bush Hog starting at$300.00 not to exceed$450.00 without a quote from the lawn service • Trimming of overgrowth starting at$60.00 not to exceed$170.00 without a quote from the lawn service 3. Properties shall be left clean and clear of clumped cut grass,weeds,and rank vegetation, including any fallen branches, leaves,etc. 4. The contactor shall provide if needed junk/trash removal and securing property as determined by this Department to be in violation of City Ordinance No.2010-0R-30 • Boarding windows and/or doors$100.00 per sheet(minimum of 5/8"plywood or OSB) • Trash removal starting at$75.00 not to exceed$150.00 without a quote from the lawn service. • Power Washing/Graffiti removal starting at$75.00 not to exceed$200.00 without a quote. 5. All equipment,fuel,and materials shall be furnished by the lawn service company; It is further agreed that: 1. Payment shall be on a parcel basis,and the contractor agrees that the properties vary in size and characteristics. Some will require more time and trimming than others; 2. Periodic inspections shall be made by the Department; 3. The lawn service shall provide an invoice once the work has been completed and the invoice shall include the street address of the property,date and number of hours the work was performed,before and after pictures of the property. Whereas,this Agreement may be terminated by: 1. Mutual agreement; 2. Written notice by either party for any reason stated in the written notice,which notice shall be delivered not less than five(5)days from the date of the notice of termination; and Whereas,this Agreement will expire annually and be void as of March Pt of the following year. SO AGREED THE date of month,2025 Larry Wallace Building Commissioner Date ice Provider Date /Q�l d �YLO Printed N Mike Moore ayor Date 2025 Grass and Weed Removal Contractor Guidelines Contractors represent the City of Jeffersonville and must conduct themselves in a professional manner at all times; Contractors/employee shall identify themselves to owner of the property or to neighbors and refer further questions to the Code Enforcement Office in charge; When removing a fence to obtain entry to a property is required the fence must be replaced and in working order before leaving the worksite;before and after pictures of the removed/replaced fence is required; Sidewalks, driveways, fence rows, adjoining properties must be clear of clippings before leaving worksite, do not leave yard clippings in the roadways, on sidewalks or on neighboring properties, mower discharge must be kept away from neighboring properties at all times; and Invoices must be turned in within three(3)business days from completion of the job. X I have read,understand,and agree to the above guidelines.I have been given a copy for my records. 2025 Required Documents Lawn Service Contractors • 1,000,000 insurance City of Jeffersonville as certificate holder; • Names of employees that will be on the jobsite; • Signed agreement and guidelines; • W-9 on file; • Contact information: Cell phone and e-mail,please list below Cell phone NumbeitS'Z-699 5-94/7 E-Mail /11/91ZOJJ SitkeigiO ad C , coy) qCTORD® DATE(MMIDDIYYYY) �- CERTIFICATE OF LIABILITY INSURANCE 24 ,l ,4 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTALI NAME: Mary Yount See Yount Insurance• (AHiC,No.Eat): (502)526-8634 TN.Nol: 220 S Indiana Ave ADDRESS. mbyotltlt@hotnlail,cutn Suite 4 INSURER(S)AFFORDING COVERAGE NAIC I Selkrsburg IN 47172 INSURER A: LIGHTNING ROD MUT INS CO 26123 INSURED INSURER B: MARION SHEPHERD INSURER C: — 2452 MALLARD RUN INSURER D: INSURER E: IFFEI'RtiUNVI1Lli I7r 47130 INSURER F: --- — COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AUULSUBR POLICY EFF - POLTCYEXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MMIDO(YYYY) (MMlDD/YYYY) LIMITS y COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 — 1CLAIMS-MADE K OCCUR PREMIS Ili I(tc urr PREMISES(Ea occurrence) $ $0,000 MED EXP(Any one person) S 5,000 A Y BOP 0005003318 06 04 2024 0604 2025 PERSONAL S ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000.000 �/ POLICY PRO- K JECT LOC PRODUCTS-COMP/OP AGG $ 2,000.000 OTHER. $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMII $ (Ea accident) ANY AUTO BODII Y INJURY(Per person) S OWNED —SCHEDULED BODILY INJURY(Per accident) S AUTOS ONLY AUTOS HIRED --'NON-OWNED PROPER IYDAM/VA S AUTOS ONLY _ AUTOS ONLY (Per accident) S UMBRELLA LIAB— OCCUR EACH OCCURRENCE _S EXCESS LIAB CLAIMS-MADE AGGREGATE S DED RETENTIONS $ WORKERS COMPENSATION PER OrH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE OF EXCLUDED? N I A E L.EACH ACCIDENT _$ _ _ (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE S it yes,desenbe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S - DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101.Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN CITY OF JEFFERSONVILLE ACCORDANCE WITH THE POLICY PROVISIONS. 500 QUARTERMASTER CT 200 AUTHORIZED REPRES JEFFERSONVILLE IN 47130 / _ ' 1988-2015 diORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered m s of ACORD