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This meeting took place on Monday, December 16th of 2024 @ 5 PM at Jeffersonville City Hall in the
Mayors Conference Room on the third floor. Board Members present were: Gus Luckert, Debbie Pait,
Pam Clark, Stacie Thompson, Larry Jordan,Johnna Anderson, and Cameron Croudep via zoom.
Parks Staff Present: Paul Northam, Amber Ridings, August Daughtery, Daniel Fluhr, Amber Powell, Ricky
Romans, Sara Nord.
Director Northam noted that both the boards President and Vice Presidents could not be present for
this meeting. As such, he opened the floor to vote in a temporary chair. Member Anderson made a
MOTION to have member Luckert step in. Member Pait seconded. The motion passed 7-0.
APPROVAL OF AGENDA- Member Jordan made a MOTION to approve the agenda for the meeting, and
place Member Clark seconded. The motion passed 7-0.
APPROVAL OF MINUTES:
Member Clark made a MOTION to approve the November 25th, 2024 meeting minutes and the motion
was seconded by Member Thompson.The motion passed 7-0.
OLD BUSNESS- None.
NEW BUSINESS:
Director Northam introduced to the board Crew Leader for Greenspace, August Daugherty and the
Parks new Administrative Assistant II, Brittany Luttrull. Northam then went on to discuss the Parks
renewal of the contract with ProMedia services. Ridings then discussed the new cuts to the ProMedia
contract explaining how this would lower our monthly bill by cutting photography and video services
while still keeping our website hosting and social media moderation and posting. Member Thompson
made a MOTION to approve with Member Jordan seconding. The motion passed 7-0.
Northam then discussed the quotes for the purchase of a 2024 Chevy 2500 pickup truck for the Parks
Maintenance division. Trade in value was garnered from equipment that was traded in which will cover
the new and the Director expressed that he Bauchman quote was the preference. Member Jordan asked
what was traded in. Maintenance Manger, Daniel Fluhr stated that we've traded a Chevy Express Van
and we'd also sold some equipment on Gov Deals to pay the balance of the new truck including a tractor
and an old dump truck. Member Jordan made a MOTION to approve. Member Pait seconded. The
motion passed 7-0.
Assistant Director, Amber Ridings then discussed the proposal for a new Parks software. She noted that
we currently have CivicRec as our main point of sale system. CivicRec, based out of Kansas is not
providing Parks with the amount of support needed, is not as user friendly, and fails to allow large
amounts of registration which hurts us during our children's Summer Camp and Aquatics Center seasons
most notably. Due to this, Parks has reached out to three companies, gathering two quotes from both
Vermont Systems (Rectrac), and Rec Inc, with Rec being the preffered. Member Thompson asked if this
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would cause additional work for ProMedia or any changes to our website. Ridings stated that the Parks
website is done internally and any changes to a new software system will be done over a three month
period; the only things ProMedia may need to assist with are social media posts to help make the public
aware. Ridings also noted that Madison Parks and Recreation has also just signed on with Rec Inc.
Member Clark asked if the payment methods would remain the same. Member Jordan made a MOTION
to approve. Member Pait seconded.The motion passed 7-0.
Ridings then put three Riverstage contracts before the board for approval on behalf of the Riverstage
manager,Tara Young. Member Thompson made a MOTION to approve all three. Member Croudep
seconded. The motion passed 7-0.
MANAGER'S REPORT:
Each Manager provided the board with activities, current tasks, and projects for review. Director
Northam opened the floor for questions. Member Luckert posed a question to the board regarding a
spreadsheet he'd sent out to the board members for the change in Aquatic Center rates as posed to the
board in Novembers meeting from manager Olivia Mann, asking if they were going to discuss that
matter during this meeting. Ridings noted that this matter was tabled until Januarys meeting to allow
members to call Olivia with questions. Member Luckert asked if there would be a $30k short fall if we
did not raise these prices. Ridings clarified that this was a short fall in salaries for pool staff and that we
were looking at ways to increase the revenues in Olivia's budget since we can only increase the
expenditures if we increase the revenues, so yes, this increase was one of the things we were going to
try. Member Luckert noted to the board that his spreadsheet he'd sent out was different since Olivia's
has a 7%tax on it. Ridings clarified this tax is for her rentals, but her daily rates do not get taxed.
Ridings invited Parks Authority Board members to the Parks Holiday lunch which will be held Monday,
December 23' at 11:30 am at Drakes here in Jeffersonville and requested that they RSVP by Wednesday
the 18`h. Members Clark and Thompson confirmed their attendance.
DIRECTOR'S REPORT: None.
REPORTS AND COMMENTS
Parks Authority Attorney Report- None
Public Comments- None
Member Clark made a MOTION to ADJOURN at 5:18 pm.
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APPROVED:
Hillary Pa eco Elizabeth arter- Parks Authority President