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Home My WebLink AboutRollin on the River Beer Festival (BPW approved 2/12/25) r � !p . , ir BUSNINESS/ORGANIZATION INFORMATION • S Name: Pearl Street Taphouse/Antz Marching LLC For Profit �/ Non-Profit Government Neighborhood Assn Other Address: 407 Pearl St, Jeffersonville, Indiana 47130 Phone: 812-786-1671 Website: https://rollinontheriverfest.com/ Social Media: Facebook: https://www.facebook.com/RollinontheRiverFest Event Contact (name, phone, email): Todd Antz, 812-786-1671, toddantz@gmail.com Kelly Conn, 502-468-5868, pearlstreettaphouse@gmail.com Phone/Email/Website for Public Inquiries: (812) 285-0890, rollinriverfest@gmail.com, https://rollinontheriverfest.com/ List all sponsors affiliated with the event: Shepherd Insurance arc Black Diamond Pest Control More to come EVENT INFORMATION Name of Event: Rollin' on the River Beer Festival Type of Event: Beer Festival Location: Howard Steamboat Museum, 1101 E Market St, Jeffersonville, Indiana 47130 Date(s): June 7, 2025 Event Times: 2:00 PM- 7:00 PM Setup Time: 8:00 AM - 1:00 PM Teardown Time: 7:00 PM - 10:00 PM Alternate Date (if applicable): Private or Public Event: Private Event Estimated Attendance: 1500 Ticketed or Free Event: Ticketed Ticket Pricing(if applicable): $55.00 Is this a fundraiser for a non-profit organization?If so, provide name of the organization and contact info: Howard Steamboat Museum, Travis Vasconcelos (812) 283-3728, info@howardsteamboatmuseum.1 Detailed Description of Event: This event is a craft beer festival that will feature local, regional, and international breweries, as well as wine and cider. Guests will be able to stroll the expansive grow* of the museum property while enjoying beer from some of the best breweries in the world. We'll also have fine wine distributors, import beers, and more! Enjoy amazing grub from local food venddrs and listen to live music. FOOD/ALCOHOL Will food be served at the event? If so, list vendor(s): Pearl Street Taphbuse, and more to come Will alcohol be served at the event? If so, list vendor: We'll have many different breweries pouring at the event, but everything will be under the Pearl Street Taphouse ATC catering permit. *All vendors are required to provide a Certificate of Insurance that lists thelCity of Jeffersonville as additional insured. Vendor COIs are due at least 30 days prior to the event If alcohol is being served, the policy must include alcohol liability coverage. REQUEST FOR STREET CLOSURE Street Name (include block numbers or cross streets): 200 Block W High St, Division St We need to close West High Street, and Division Street surrounding the museum Date &Time of Closure: 6/7/2025 - 7:00 AM Date &Time of Reopening: 6/7/2025 - 11:59 PM REQUEST FOR ELECTRICAL SERVICE *The Committee will approve the use of City-provided electrical service as it sees fit.Applicant should plan to use portable generators for all electrical needs unless otherwise advised by the Committee. Describe the electrical needs for the event: AMPLIFIED SOUND *The City of Jeffersonville's noise ordinance requires that all amplified sound cease by 11 pm. Will amplified sound be used at the event? Yes If so, provide the name of the company and contact info: TBD Describe any other use of audio/visual equipment at the event(include company info if different from above): Music will be performed by Runaway Souls. Their production company will be setting up their equipment. FACILITIES AND EQUIPMENT *The City does not provide ancillary facilities, equipment, etc.for special events. List the company and contact info for each of the following that will be u ed at the event: FENCING The property is already fenced in. RESTROOMS WasteNow Restrooms & Dumpsters (502)969-7684 TENTS Party Central Rental, (812) 282-1055 REFUSE/RECYCLING WasteNow Restrooms and Dumpsters (502)96917684 CLEANUP TBD PROMOTION AND ADVERTISING Describe the promotional and advertising plan for your event: The event will be promoted via many different media channels, including a press release, television interviews, radio interviews, social media channels including Facebook, Twitter, Instagram and our own website. We'll also be advertising in local newspapers such as the News and Tribune. We'll be working with our PR firm Simply PR to facilitate this. CONSENT OF APPLICANT Applicant agrees that the contents of the application are complete, true and accurate to the best of their knowledge, information and belief, and agrees to ensure compliance with the policies and regulations set by the Committee. SIGNATURE & DATE PRINTED NAME Todd Antz TITLE Owner, Antz Marching LLC *Sections below will be completed by Special Events Committee* COMMITTEE ADVISEMENT The City of Jeffersonville Special Events Committee hereby APPROVES_2 DENIES this application based on the information provided at the meeting on -deb. y t1 202-S (date). APPROVED BY nn \\ • Committee Director: VLknnc)2 Safety Director: Police Department: 50,Fire Department: 4 cv4— Parks Department: , �� Street Department: Arfr;,-7A;I:_, *The Committee reserves the right to rescind approval of this permit at any time if requirements are not met by applicant in a timely manner, or if the event is determined to be a risk to public safety. REQUIRED SUBMISSIONS (Dates Received) PERMIT FEE — 11 I , -Doe 2. I'b.25 INSURANCE "Due_ 1. (?) 2s SECURITY CONTRACT - (VS) I - Qtk 5.qs• 25 VENDOR COI(s) - [' . e °J.S 2.6 Jeffersonville City of Jeffersonville '' Special Event Application p This application must be completed in its entirety.Any applications not properly completed will be denied. Applications should be submitted by email to: parksinfo@cityofjeff.net Once the application is submitted, it will be added to the agenda for the next scheduled Special Events Committee meeting. The applicant will be notified of the meeting date and time, and is required to attend the meeting for the application to be considered.Special Events Committee meetings are usually the first Tuesday of the month in the Parks office conference room: 500 Quartermaster Court#205 SITE PLAN Applications must include a detailed site plan which clearly shows all temporary structures including but not limited to tents, portable toilets, stages, bleachers, dumpsters, fencing, inflatables, etc. at the time of submission. PERMIT FEE All events approved by the Committee will be charged a $150 permit fee.The fee is payable by cash, check, money order or credit card. Permit fees are due 14 days after the event is approved. If the event is approved, permit fee is due (usually set at$150 per application, but may be increased depending on use of city services, risk assessment or other factors). INSURANCE Event producer must provide a current Certificate of Insurance that lists the City of Jeffersonville as additional insured. The policy must include at least$1,000,000 for general liability coverage.The Committee has the right to require additional coverage as it sees fit. COls are due 14 days after the event is approved. SECURITY Most events approved by the Committee are required to have security on-site during all operating hours.The number of guards required will be determined by the committee, based on an event safety assessment—estimated attendance, alcohol service, risk factors, etc.The Committee may waive the security requirement for small events with minimal risk. Security must be contracted with the companies approved by the committee, which are listed below.The security contract/invoice must be turned in to the Committee at least 30 days prior to the event date. Vigilance Security Jason Kerberg 502.751.1061 jasonkerberg@vigilancesecuritygroup.net *The Jeffersonville Police Department does not provide security for events.Their role is limited to enforcing laws and facilitating street closures. IDHS PERMIT Amusement and entertainment permits are required for events that include concerts and other shows,amusement rides, movies and dances. It is the applicant's responsibility to obtain necessary permits from the Indiana Department of Homeland Security. The Special Events Committee does not advise on these requirements.Click here for the IDHS website to learn more about the permit requirements and application.