HomeMy WebLinkAboutBPW February 5, 2025 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
February 5,2025
PRESENT(IN PERSON):, Andy Crouch City Engineer, Rob Waiz Redevelopment Director, Len Ashack
Director of Wastewater, Kristie Ashcraft Animal Shelter Director, Kim Calabro HR Director, Delynn
Campbell Grant Administrator, Bill Dixon Assistant City Engineer, Matt Dyer IT Director, Elisha Gibson
Manager Sewer Billing, Shawn Grant JFD Chief, Kenny Kavanaugh JPD Chief, Mike McCutcheon JFD
Deputy Chief, Scott McVoy, Assistant Chief JPD, Heather Metcalf City Controller, Clark Miles Street
Commissioner, Kevin Morlan Director of Street Department, Paul Northam Parks Director, Michael
O'Brien Director of Vehicle Maintenance, Christy O'Neil Executive Assistant Mayor, Chad Reischl Director
of Planning and Zoning, Amber Ridings Assistant Parks Director,Jason Sharp JFD Deputy Chief, Brian
Smith Safety Manager,Jay Thompson Assistant Director of Wastewater, Larry Wallace Buiding
Commissioner, and Lisa Gill City Clerk.
PRESENT(VIRTUAL): Mayor Mike Moore
CALL TO ORDER Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's Conference
Room in City Hall. The meeting was held in person and streamed on the City's Website. Andy Crouch
and Rob Waiz served on the board.
APPROVAL OF THE MINUTES: Mr. Waiz made the motion to approve the minutes from January 29,
2025. Mr. Crouch seconded the motion; roll call vote, Mr. Crouch—yes, Mr. Waiz—yes, Mayor Moore—
yes; motion passed, 3-0.
APPROVAL OF PAYROLL: Mr. Crouch made the motion to approve the payroll. Mr. Waiz seconded the
motion; roll call vote, Mr. Crouch—yes, Mr. Waiz—yes, Mayor Moore—yes; motion passed, 3-0.
OLD BUSINESS:
NEW BUSINESS:
1. DeLynn Campbell-Bid opening for the Next Level Trail Grant Greenway Extension-This is
for the Greenway connection in Jeffersonville that will connect to Clarksville. Mr. Merkley
advised there were two bids for the Greenway Project; one from Hall Contracting and the
other from Mac. The bid submitted by Hall Contracting was in the amount of$3,019,382.15
and the bid submitted by Mac was in the amount of$3,720,000. Mr. Merkley
recommended the board take these bids under advisement so they can be reviewed both by
legal and engineering.
Mr. Crouch made the motion to take the bids under advisement for legal review. Mr. Waiz
seconded the motion; roll call vote, Mr. Crouch—yes, Mr. Waiz—yes, Mayor Moore—yes;
motion passed, 3-0.
2. Mike McCutcheon-Request for approval of 5 Uniform Conflict of Interest Statements for
THE following Fire Department employees:
• William Meza
• David Kaskie
• Marcus Renn
• Nicholas Stone
• Sanders Cooper
Deputy Chief McCutcheon advised these were Uniform Conflict of Interest Statement for
employees who do additional work for the Fire Department.
Mr. Crouch made the motion to approve all five uniform conflict of interest statements. Mr.
Waiz seconded the motion; roll call vote, Mr. Crouch—yes, Mr. Waiz—yes, Mayor Moore—
yes; motion passed, 3-0.
3. Mike McCutcheon-Request for review of 3 bids for the purchase of a new vehicle for Fire
Department—Deputy Chief McCutcheon advised the bids were sealed and at this point they
just need to review the bids. If they decide to move forward with the purchase they do
have the money budgeted. Chief Grant advised this would be an EMS response vehicle and
it will be needed prior to having EMS service. Mr. Merkley advised the quote received from
Bachman Chevrolet for a 2025 Chevrolet Tahoe 4 wheel drive was$67,825. The second
quote was from John Jones in the amount of$68,779 and the third quote from Coyle
Chevrolet was in the amount of$68,283.80.
Mr. Crouch made the motion to take all three quotes under advisement. Mr. Waiz
seconded the motion; roll call vote, Mr. Crouch—yes, Mr. Waiz—yes, Mayor Moore—yes;
motion passed, 3-0.
4. Kevin Morlan/Josh Darby with JTL-Request for approval of 2024-2 Street Milling, Paving,
Base Repair and Patching of Various City Streets Project Award Recommendation— Mr.
Darby advised bids were opened last week. The low bidder for the project was Libs Paving
in the amount of$375,175. Mr. Darby advised they reviewed everything and it is complete
and responsive and the recommendation was to award the bid to Libs Paving.
Mr. Crouch made the motion to award the bid to Libs Paving. Mr. Waiz seconded the
motion; roll call vote, Mr. Crouch—yes, Mr. Waiz—yes, Mayor Moore—yes; motion passed,
3-0.
5. Kevin Morlan-Request for approval of Professional Services Agreement for 2024-2 CCMG
Street Paving Project between the City and JTL— Mr. Morlan advised he was requesting
approval of the professional services agreement for the contract that was just discussed.
The professional services agreement is between the City and JTL. Mr. Morlan said he did
have the money in his budget to support the agreement.
Mr. Waiz made the motion to approve the professional services agreement. Mr. Crouch
seconded the motion; roll call vote, Mr. Crouch—yes, Mr. Waiz—yes, Mayor Moore—yes;
motion passed, 3-0.
6. Bill Dixon—Request for road closures—Mr. Dixon advised the first one at 22 Sycamore has
been postponed due to the plumbing not being ready. The second request is on Higgins and
Riverside.
Mr. Crouch made the motion to table the closure at 22 Sycamore. Mr. Waiz seconded the
motion; roll call vote, Mr. Crouch —yes, Mr. Waiz—yes, Mayor Moore—yes; motion passed,
3-0.
Mr. Crouch made the motion to approve the closure at 608 Higgins Drive on February 6,
2025 (all day). Mr. Waiz seconded the motion; roll call vote, Mr. Crouch—yes, Mr. Waiz—
yes, Mayor Moore—yes; motion passed, 3-0.
ATTORNEYS REPORT:
No Comment
ADJOURNME :
With f rt er business, r. Crouch made a motion to adjourn at 9:41 a.m.
Approved by: ayor Mike Moor At est: Lisa Gill, City Clerk