HomeMy WebLinkAboutC & H Audio Visual Services (Riverstage Producton) City of Jeffersonville
Government Contract Coversheet
Please note:All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk:I /aJ,19 I
Department:) por kS
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Vendor Name:I C 4- 1-1"
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Sign Date: ) hi I 5
Ending Date:I 9 I a0 .2 (Q
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Amount of Original Contract:I 11 b
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Is this an amendment or change order
to original contract? Yes or No
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Amended Contract Amount:I
Purpose:
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For Clerk's Office to fill out
Date uploaded to Gateway: I
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Jeffersonville Riverstage Audio/Visual Production Agreement
This contract shall serve as a binding agreement between the City of Jeffersonville Parks Department
(referred to hereinafter as"City"), and C&H Audio Visual Services(referred to hereinafter as
"Contractor"),to manage audio/visual production during designated events at the Jeffersonville
Riverstage, located at W Riverside Dr. in Jeffersonville, IN.
Whereas,the City will be hosting a summer concert series(referred to hereinafter as"Concerts")at the
Riverstage for the 2025 and 2026 season. Concerts: June 13`h August 15th, 2025 and June 12th-August
14th 2026.
Whereas, it is in the best interests of the City to contract audio/visual production to a single Contractor
that will be responsible for all installation/removal, operations, maintenance and repairs.
Whereas,the City owns the audio/visual equipment that is used for the Concerts at RiverStage,and has
chosen the Contractor to operate and manage its equipment during all events.
Whereas,the City has agreed upon terms to lease certain equipment from the Contractor to
supplement the City-owned equipment.
Whereas,the City has agreed to pricing set by the Contractor as listed in Appendix A of this Contract.
Whereas, it is in the mutual interests of the City and the Contractor to enter into this contract
agreement to facilitate production operations for the Concerts.
THEREFORE,BE IT AGREED by the parties as follows:
1. This contract serves to set parameters for the Jammin in Jeff summer concert series at the
Jeffersonville Riverstage that are scheduled for designated dates occurring Summer of 2025
and 2026.June 13th-August 15', 2025 and June 12th-August 14th 2026.
2. The City hereby grants to the Contractor the exclusive right to install, maintain,operate, repair
and uninstall the audio/visual equipment used for RiverStage events,and to manage and direct
stage.
3. The recitals set forth above shall be incorporated herein by reference as a substantive part of
this contract.
4. The Contractor shall execute services in accordance with the following:
a. Properly install all audio/visual equipment in a timely manner in accordance
with dates and deadlines set by Riverstage manager.
b. Maintain equipment and complete repairs as needed and in a timely manner.
*Repair costs for city-owned equipment will be paid for by the City.
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c. Operate all aspects of audio and visual production with proficiency during
concerts and other events.
d. Disassemble and transport all equipment to designated storage facilities after
the concert season ends.
5. Contractor shall be responsible for obtaining any licenses and other permits necessary for
the operation of production services.All license and permit documents must be filed with
the Riverstage manager at least thirty days prior to first concert.
6. Contractor shall secure and maintain for the term of its contractual relationship with
City such insurance policies from companies licensed in the State of Indiana,as will
protect itself,City(with City named as additional insured to the extent permitted by
law), and others as specified,from claims for bodily injuries,death,personal injury or
property damage,which may arise out of or result from the Contractor's intentional or
negligent acts, errors or omissions.The following insurance coverage,at or above the
limits indicated shall be maintained by Contractor:
a. Statutory workers compensation in accordance with Indiana statutory
minimum requirements.
b. Commercial general liability and alcohol liability with minimum coverage of
$1,000,000 and deductible no greater than$1,000.
c. To provide evidence of the required insurance coverages,copies of Certificates
of Insurance in a form acceptable to the City shall be filed with Event Manager
no later than thirty days prior to the first Concert. Failure to file or maintain
acceptable Certificates of Insurance with the City is agreed to be a material
breach of any contract and grounds for termination of this Contract.
d. In addition, Certificates of Insurance shall contain the following clauses:
i. The clause"other insurance provisions" in a policy in which the City is
named as an insured, shall not apply to the City of Jeffersonville.
ii. The insurance companies issuing the policy or policies shall have no
recourse against the City for payment of any premiums or for
assessments under any form of policy.
iii. Any and all deductibles in the above described insurance policies shall
be assumed by and be for the amount of, and at the sole risk of the
Contractor.
iv. Location of operations shall be: "all operations and locations on the
Jeffersonville Riverstage and its surrounding property"
7. Contractor shall be responsible for paying its staff in accordance with industry standards, as
well as federal and state employment guidelines.
8. Contractor agrees that it will not discriminate against any person on the grounds of race,
color, religion,sex,sexual orientation, national origin or disability in the hiring of employees.
9. Governing Law:This contract shall be governed by the laws of the County of Clark in the
state of Indiana,and any applicable United States Code or Administrative Orders.
10. Arbitration Clause:All disputes,controversies, or claims arising out of or relating to this
2
contract shall be submitted to binding arbitration in accordance with the applicable rules of
the American Arbitration Association then in effect.
11. Indemnification:
a. Contractor(including, by definition here and herein below,the Contractor's
employees,officers, agents, representative,contractors and invitees)shall release,
discharge, indemnify and hold harmless the City and its officials,employees,agents
and representative from and against liability for any claim, demand, loss,damages,
penalty,judgment,expenses, costs(including costs of investigation and defense),
fees, (including reasonable attorney and expert witness fees)or compensation in any
form or kind whatsoever for any bodily injury,death, personal injury,or property
damage arising out of or in connection with any act,error or omission by the
Contractor or for any resulting liability alleged to accrue against City on account of
the Contractor's acts,errors or omissions; provided, however,that such indemnity
shall not be construed as an indemnity for bodily injury or property damage arising
from the sole negligence or intentional acts of City or its employees.
b. Contractor further shall investigate, process, respond to,adjust, provide defense for
and defend, pay or settle all claims, demands,or lawsuits related to its acts, errors
and omissions hereunder at its sole expense and shall bear all other costs and
expenses related thereto,even if the claim,demand or lawsuit is groundless,false or
fraudulent.
12. Termination: Should the Contractor default in the performance of this Agreement or
materially breach any of its provisions,the City shall have the option of terminating the
Agreement by giving written notification to the Contractor at the address shown herein.This
agreement may also be terminated by the City at its option and without prejudice to any
other remedy which it may be entitled either at law, in equity,or under the terms of this
Agreement in the event of any of the following:
a. Requests relief from any obligation under this agreement.
b. Makes a request to discharge a debt to the City in Bankruptcy.
c. Is adjudged to bankruptcy.
d. Becomes insolvent or has a receiver of his/her its assets or property appointed because
of insolvency.
e. Makes a general assignment for the benefit of creditors.
f. Suffers any judgement or against him/her/its to remain unsatisfied or unbounded of
record for 30 days.
g. Institutes or suffer to be instituted any procedures for reorganization or rearrangement
of his/her/its affairs,or fails to secure and/or maintain permits or licenses necessary to
carry out said terms of this agreement.
In the event of a termination,any moneys due on the date of termination shall be
immediately due and payable.
13. Relationship of Parties: It is understood that the City is not in any way or for any purposes
partner or joint venture with,or agent of, Contractor in the Contractor's operation of
production.
14. Assignment:Contractor shall not assign its interest herein without the written consent of the
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Authority which consent may be withheld in City's sole discretion.
15. Surrender upon Termination: Upon the expiration or earlier termination of this Agreement,for
any reason whatsoever,Contractor shall peaceably surrender to City possession of all City-
owned equipment.
16. Entire Agreement:This writing,together with all of the attached Exhibits, constitutes the entire
agreement of the parties.This Agreement supersedes all prior concession agreements, if any,
between the parties,and no representation,warranties, inducements,or oral agreements that
may have been previously made between the parties shall continue in effect unless stated
herein.This Agreement shall not be modified except in writing,signed by the City and
Contractor.
17. Term/Renewal:The initial term of this Agreement shall be for the City-organized Concerts at
the Riverstage taking place June 13th-August 15th,2025 and June 12th-August 14th 2026.At the
expiration of the initial term,this Agreement will be fulfilled and will not be renewed.
18. Notice:Any notice given pursuant to this Agreement other than which is specifically permitted
to be given in some other fashion shall be in writing and shall be delivered by hand, by
overnight courier or by registered or certified mail,postage prepaid, return receipt requested
and addressed as follows:
a. If to City:
Jeffersonville Parks Department
Attn Tara Young
500 Quartermaster Court#205
Jeffersonville, IN 47130
812.285.6440
b. If to Contractor:
C&H Audio Visual Services
4850 Crittenden Dr. Building 3 Ste F
Louisville, Ky 40209
Notice shall be deemed given when delivered if hand-delivered by courier or two days
after the date indicated on the postmark if sent by U.S. Mail.
Either party may change its address to which notices shall be delivered or mailed by
giving notice of such change as provided above.
By signing below, both parties agree to all the clauses and conditions as stated in this contract.
Wesley Hawtl an-he 01/16/2025 of cuisci.t.,_ ,I .di I�a�'f1a,"
Wes Hawthorne Date Lisa Carter Date
Chief Financial Officer, President,
C&H Audio Visual Services Jeffersonville Parks Authority Board
4
Appendix A
( Pages to follow)
C&H Audio Visual Services, Inc Quote
4850 Crittenden Dr Bldg 3 Ste 3F
HLouisville, KY 40209 Quote Number:C& DS 129
Riverstage 2025-Weekly w/C&HSupporting
uppor n Gear,
Phone:502-637-4595 g pp g Gear,Same as Last Year
Fax:502-637-4596
Client Bill To Venue/Site
City of Jeffersonville Jeffersonville RiverStage
Tara Young 100 W Riverside Dr
500 Quartermaster Ct Jeffersonville, IN 47130
Jeffersonville, IN 47130
Mobile: 502-727-3043
Email: TYoung@cityofjeff.net
Account Manager Project Manager Shipping Method Room
Corey Smith Corey Smith Box Truck-Small
Customer PO Terms Tax Rule
Net 15 IN Tax Exempt
Ship Date Load In Rehearsal Show Start Show End Load Out Return Date
6/6/2025 10:00 6/6/2025 11:00 6/6/2025 2:00 6/6/2025 7:00 6/6/2025 10:00 6/6/2025 10:00 6/9/2025 10:00
AM AM PM PM PM PM AM
Qty. Description Time Notes Rate Price Price Ext.
Audio
1 Behringer X32 Digital Console 1 Day Rate 200.00 180.00
1 d80 Amp Rack w/L21-30(208v) 1 Day Rate 450.00 405.00
1 Crown XTI Amp Rack 1 Day Rate 0.00 0.00
4 Lab Gruppen PLM20000Q 1 Day Rate 125.00 450.00
4 d&b B22 Subwoofer 1 Day Rate 75.00 270.00
8 EV Sx250 15"Speaker 1 Day Rate 50.00 360.00
1 Motorola Two-Way Radio Package 1 Day Rate 150.00 135.00
2 EV ZLX-12P 12"Speaker 1 Day Rate 0.00 0.00
3 Radial AV1 1 Day Rate 0.00 0.00
1 Snake-16Ch XLR x 4Ch XLR Returns-100' 1 Day Rate 0.00 0.00
1 L21-30 M to 3x Edison F Breakout 1 Day Rate 0.00 0.00
3 L21-30 Cable-25' 1 Day Rate 0.00 0.00
12 NL4 Cable-25' 1 Day Rate 0.00 0.00
8 NL4 Cable-50' 1 Day Rate 0.00 0.00
4 NL4 Cable-100' 1 Day Rate 0.00 0.00
8 NL4 Barrel 1 Day Rate 0.00 0.00
2 Tarp Package 1 Day Rate 0.00 0.00
8 AC 12/3 Quadbox-25' 1 Day Rate 0.00 0.00
6 12AWG Black AC Cable -25' 1 Day Rate 0.00 0.00
3 12AWG Black AC Cable -50' 1 Day Rate 0.00 0.00
10 AC Triple Tap 1 Day Rate 0.00 0.00
4 Power Strip(Black) 1 Day Rate 0.00 0.00
3 Shure SM57 1 Day Rate 0.00 0.00
2 Sennheiser e609 1 Day Rate 0.00 0.00
1 Shure Beta 52A 1 Day Rate 0.00 0.00
2 Shure KSM137 1 Day Rate 0.00 0.00
4 Mic Stand-K&M Tall Boom 1 Day Rate 0.00 0.00
1 AC&XLR Cable Kit(Small) 1 Day Rate 0.00 0.00
1 Shure ULXD-H50 Quad Wireless Rack(534-598 1 Day Rate 0.00 0.00
MHz)
Audio Total Before Discount: $2,000.00
Applied Discount: $200.00
1/9/2025 10:13 AM Page 1 of 3
C&H Audio Visual Services,Inc Quote(Quote Number:25-0129)
Qty. Description Time Notes Rate Price Price Ext.
Audio Total: $1,800.00
Video
1 Mitti-M1 Pro 14"MacBook 1 Mitti SoftwareDay Rate 250.00 225.00
2 Blackmagic UpDownCross HD 1 Day Rate 0.00 0.00
4 3G SDI Cable-6' 1 Day Rate 0.00 0.00
1 32"Rolling AN Cart w/Skirt 1 Day Rate 0.00 0.00
2 3G SDI Cable-50' 1 Day Rate 0.00 0.00
2 3G SDI Cable-150' 1 Day Rate 0.00 0.00
2 Blackmagic Micro BiDirectional SDI/HDMI 1 Day Rate 25.00 45.00
1 Display Port to HDMI(F) 1 Day Rate 0.00 0.00
2 HDMI Cable-10' 1 Day Rate 0.00 0.00
2 HDMI Cable-50' 1 Day Rate 0.00 0.00
1 Low Profile Fan 1 Day Rate 0.00 0.00
Video Total Before Discount: $300.00
Applied Discount: $30.00
Video Total: $270.00
Lighting
1 MA grandMA3 Light 1 Day Rate 0.00 0.00
10 TRUE1 Jumper-6' 1 Day Rate 0.00 0.00
4 TRUE1 Jumper-2' 1 Day Rate 0.00 0.00
2 5 Pin DMX Cable-50' 1 Day Rate 0.00 0.00
2 5 Pin DMX Cable-100' 1 Day Rate 0.00 0.00
4 5 Pin DMX Cable-5' 1 Day Rate 0.00 0.00
1 2 Wheel Dolly 1 Day Rate 0.00 0.00
Lighting Total: $0.00
Add Ons
1 BMD Atem Mini Pro 1 Day Rate 0.00 0.00
Add Ons Total: $0.00
1 Truck Delivery 1 Day Rate 175.00 175.00
Trucking Delivery 08/16 onsite at 11am
1 Truck Driver 1 Delivery Day Rate 0.00 0.00
6/5/2025 9:00 AM-6/9/2025 10:00 AM
Trucking Delivery 08/16 onsite at 11am Total: $0.00
Set,Show&Strike Labor 08/16
1 Al Audio Technician 1 Set I Day Rate 800.00 800.00
Show I
Strike
6/5/2025 9:00 AM-6/9/2025 10:00 AM
1 A2 Audio Technician 1 Set I Day Rate 800.00 800.00
Show I
Strike
6/5/2025 9:00 AM-6/9/2025 10:00 AM
1 Video Wall Technician 1 Set I Day Rate 800.00 800.00
Show I
Strike
6/5/2025 9:00 AM-6/9/2025 10:00 AM
1 Li Lighting Technician 1 Set I Day Rate 800.00 800.00
Show I
Strike
6/5/2025 9:00 AM-6/9/2025 10:00 AM
Set,Show&Strike Labor 08/16 Total: $3,200.00
Truck Pickup 08/16 onsite at 11pm
1 Truck Driver 1 Pickup Day Rate 0.00 0.00
1/9/2025 10:13 AM Page 2 of 3
C&H Audio Visual Services,Inc Quote(Quote Number:25-0129)
Qty. Description Time Notes Rate Price Price Ext.
6/5/2025 9:00 AM-6/9/2025 10:00 AM
Truck Pickup 08/16 onsite at 11pm Total: $0.00
Discount: ($230.00)
Subtotal: $5,445.00
Sales Tax: $0.00
Total: $5,445.00
Total Applied Payments: $0.00
Balance Due: $5,445.00
1/9/2025 10:13 AM Page 3 of 3
Main Warehouse Quote Number 25-0129
4850 Crittenden Dr Bldg 3 Ste 3F
Louisville,KY 40209 Name Riverstage 2025-Weekly w/C&H
C&H US
Phone:502-637-4595 Account Manager Corey Smith
Fax:502-637-4596 Quote Date 1/6/2025
SOvIC O.
Client Venue/Site
City of Jeffersonville Jeffersonville RiverStage
Tara Young 100 W Riverside Dr
500 Quartermaster Ct Jeffersonville,IN 47130
Jeffersonville, IN 47130
Mobile:502-727-3043
Email:TYoung@cityofjeff.net
Prep Date Return Date Status Terms Total
6/5/2025 9:00 AM 6/9/2025 10:00 AM Inquiry Net 15 $5,445.00
AGREEMENTRENTAL TERMS AND CONDITIONS
HOURS OF OPERATION: Our office hours are 8am - 5pm Monday through Friday with emergency hotline
available. Our offices are closed on Nationally Recognized Holidays.
PAYMENT: All orders are to be paid in ADVANCE or invoiced with approved credit. If not paid within these terms,
Customer agrees that the invoice shall be subject to interest from the due date: and if not paid, Customer agrees to
pay all of C & H's cost of collection, including attorney's fees. Acceptable forms of payment are cash, company
check, Mastercard, Visa, Discover or American Express. Personal checks are accepted with proper identification.
The Customer agrees to pay a service charge of$35.00 applied to each returned check accepted for payment by C
& H.
RESPONSIBILITY: The Customer accepts full financial responsibility for rental items and accessory items from the
time of receipt or delivery until the time of return to C & H personnel. The Customer agrees to return said equipment
to C & H in the same good condition and working order as upon delivery. Customer agrees to immediately notify C&
H of any and all problems or concerns; or will accept all financial responsibility for the equipment in their possession.
C & H will use reasonable efforts to assist Customer in complying with its corporate policies as furnished to C & H;
provided,that C & H will not be held liable to the Customer or any other party for failure to adhere to the Customer's
corporate policies, except due to C & H's willful misconduct or gross negligence.
INDEMNIFICAITON: The Customer shall indemnify and hold harmless C & H Audio Visual Services, Inc. for any
loss, injury, damage, expense (including reasonable attorneys'fees and costs), and claim or demand, arising out of,
connected with, or in any manner related to, any act, omission, or decision made in good faith while performing
services for the Customer from and after the Effective Date and for any loss, damage of other injury to property or
person which occurs as a result of Customers use of C & Hs property.
CHARGES:The Customer agrees to pay all rental charges for the equipment delivered at the daily rates set forth in
the agreement for each day or partial day until the equipment is returned to C & H.
CANCELLATIONS: Rental orders cancelled upon delivery will be charged 100% of one day's rental charge for
equipment plus any applicable labor and delivery charges. Orders cancelled within 14 days of delivery may be
subject to fees.
FORCE MAJEURE: C & H shall not be liable or responsible to the Customer, nor be deemed to have defaulted
under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement
(except for any obligations to make payments to the other party hereunder), when and to the extent such failure or
delay is caused by or results from acts beyond C & Hs control, including, but not limited to, the
followingforcemajeureevents (ForceMajeureEvents): (a) acts of God; (b) a natural disaster (fires, explosions,
earthquakes, hurricane, flooding, storms, explosions, infestations), epidemic, or pandemic; (c) war, invasion,
hostilities (whether war is declared or not),
terrorist threats or acts, riot or other civil unrest; (d) government order or law; (e) actions, embargoes or blockades in
effect on or after the date of this Agreement; (f) action by any governmental authority; (g) national or regional
emergency; (h) strikes, labor stoppages or slowdowns or other industrial disturbances; and (i) shortage of adequate
power or transportation facilities. C & H shall give Notice within ten (10) days of theForceMajeureEvent to the
Customer, stating the period of time the occurrence is expected to continue. C & H shall resume the performance of
its obligations as soon as reasonably practicable after the removal of the ForceMajeureEvent.
Signature hereby grants C & H Audio Visual Services, Inc. the exclusive right to provide the rental equipment, labor
and services listed within this quotation. Additional items are to be approved by Customer and billed appropriately.I
HAVE READ AND AGREED TO THE TERMS CONTAINED ABOVE:
Date: !WI 19 Date:
Client , or Company
Signature: Signature:
Name/Title: �11beiM Car-ftir Name/Title:
C&H Audio Visual Services, Inc Quote
• 4850 Crittenden Dr Bldg 3 Ste 3F
C&H Louisville, KY 40209 Quote Number: 25-0133
US Riverstage 2025 Install/Test
" Phone:502-637-4595
Fax:502-637-4596
Client Bill To Venue/Site
City of Jeffersonville Jeffersonville RiverStage
Tara Young 100 W Riverside Dr
500 Quartermaster Ct Jeffersonville, IN 47130
Jeffersonville, IN 47130
Mobile: 502-727-3043
Email: TYoung@cityofjeff.net
Account Manager Project Manager Shipping Method Room
Corey Smith Corey Smith Box Truck-Large
Customer PO Terms Tax Rule
Net 15 IN Tax Exempt
Ship Date Load In Rehearsal Show Start Show End Load Out Return Date
5/14/2025 8:00 5/14/2025 9:00 5/16/2025 5:00 5/19/2025 9:00
AM AM PM AM
Qty. Description Time Notes Rate Price Price Ext.
Rigging&Truss
2 Beam Clamp-3"-12"3 Ton 1 Day Rate 30.00 54.00
4 Carabiner 2 Day Rate 0.00 0.00
2 CM 1000lb 40'Chainhoist(Prosier) 1 Day Rate 255.00 459.00
2 CM Motor 1/2 Ton-Single Phase 1 Day Rate 75.00 135.00
4 GM CLIMBING 32kN Large Rescue Pulley 2 Day Rate 0.00 0.00
Single/Double Sheave with Swing Plate
8 5/8"Shackle 2 Week Rate 0.00 0.00
6 20'Endless Loop Strap-Black 2 Day Rate 0.00 0.00
4 Rigging Rope- 1/4"Poly 50' -50' 2 Day Rate 0.00 0.00
6 Steelflex 3' 2 Week Rate 0.00 0.00
4 Steelflex 6' 2 Day Rate 0.00 0.00
Rigging&Truss Total Before Discount: $720.00
Applied Discount: $72.00
Rigging&Truss Total: $648.00
Audio
4 Lab Gruppen PLM20000Q 1 Day Rate 125.00 500.00
Audio Total: $500.00
Show Support
4 Scaff-5'1"Scaff Frame 1 Day Rate 10.00 40.00
4 Scaff-7' X-Brace 1 Day Rate 3.00 12.00
6 Scaff-7'Platform 1 Day Rate 8.00 48.00
1 Scaff-Half Section/guard rail with braces 1 Day Rate 5.00 5.00
4 Scaff-Toggle Pin(locks) 1 Day Rate 0.00 0.00
1 Scaff-Screw Jacck with levelers 1 Day Rate 0.00 0.00
4 Scaff-Wheels 1 Day Rate 3.00 12.00
Show Support Total: $117.00
1 Mitti-M1 Pro 14"MacBook 2 Day Rate 0.00 0.00
Truck pick up and delivery 05/14 Onsite at Storage at 9am
Prep Date: 5/14/2025 8:00 AM
Return Date: 5/14/2025 1:00 PM
1 Truck Delivery 1 Day Rate 350.00 350.00
1/9/2025 10:17 AM Page 1 of 2
C&H Audio Visual Services,Inc Quote(Quote Number:25-0133)
Qty. Description Time Notes Rate Price Price Ext.
1 Truck Driver 1 Day Rate 0.00 0.00
5/14/2025 8:00 AM- 1:00 PM
Truck pick up and delivery 05/14 Onsite at Storage at 9am Total: $350.00
Inspect and Deliver Equipment Labor 05/14
Prep Date: 5/14/2025 9:00 AM
Return Date: 5/14/2025 1:00 PM
1 Show Manager 4 Hourly Rate 80.00 320.00
5/14/2025 9:00 AM-1:00 PM
2 General Labor 4 Hourly Rate 80.00 640.00
5/14/2025 9:00 AM-1:00 PM
Inspect and Deliver Equipment Labor 05/14 Total: $960.00
Day 1 Set Labor 05/15
Prep Date: 5/15/2025 9:00 AM
Return Date: 5/15/2025 5:00 PM
1 Al Audio Technician 8 Hourly Rate 80.00 640.00
5/15/2025 9:00 AM-5:00 PM
1 A2 Audio Technician 8 Hourly Rate 80.00 640.00
5/15/2025 9:00 AM-5:00 PM
1 LI Lighting Technician 8 Hourly Rate 80.00 640.00
5/15/2025 9:00 AM-5:00 PM
1 L2 Lighting Technician 8 Hourly Rate 80.00 640.00
5/15/2025 9:00 AM-5:00 PM
2 Up Rigger 8 Up Hourly Rate 80.00 1,280.00
Rigger
5/15/2025 9:00 AM-5:00 PM
1 General Labor 8 Hourly Rate 80.00 640.00
5/15/2025 9:00 AM-5:00 PM
Day 1 Set Labor 05/15 Total: $4,480.00
Day 2 Set/Test Labor 05/16
Prep Date: 5/16/2025 9:00 AM
Return Date: 5/16/2025 5:00 PM
1 Al Audio Technician 8 Hourly Rate 80.00 640.00
5/16/2025 9:00 AM-5:00 PM
1 A2 Audio Technician 8 Hourly Rate 80.00 640.00
5/16/2025 9:00 AM-5:00 PM
1 Ll Lighting Technician 8 Hourly Rate 80.00 640.00
5/16/2025 9:00 AM-5:00 PM
1 V1 Video Technician 8 Hourly Rate 80.00 640.00
5/16/2025 9:00 AM-5:00 PM
Day 2 Set/Test Labor 05/16 Total: $2,560.00
Discount: ($72.00)
Subtotal: $9,615.00
Sales Tax: $0.00
Total: $9,615.00
Total Applied Payments: $0.00
Balance Due: $9,615.00
1/9/2025 10:17 AM Pape 2 of 2
Main Warehouse Quote Number 25-0133
4850 Crittenden Dr Bldg 3 Ste 3F
•
C&H Louisville, KY 40209 Name Riverstage 2025 InstalUrest
PSAccount Manager Corey Smith
Phone:502-637-4595
oudio.vtsuoI Fax:502-637-4596 Quote Date 1/8/2025
se,rice:
Client Venue/Site
City of Jeffersonville Jeffersonville Riverstage
Tara Young 100 W Riverside Dr
500 Quartermaster Ct Jeffersonville, IN 47130
Jeffersonville, IN 47130
Mobile:502-727-3043
Email:TYoung@cityofjeff.net
Prep Date Return Date Status Terms Total
5/13/2025 9:00 AM 5/19/2025 9:00 AM Inquiry Net 15 $9,615.00
AGREEMENTRENTAL TERMS AND CONDITIONS
HOURS OF OPERATION: Our office hours are 8am - 5pm Monday through Friday with emergency hotline
available. Our offices are closed on Nationally Recognized Holidays.
PAYMENT: All orders are to be paid in ADVANCE or invoiced with approved credit. If not paid within these terms,
Customer agrees that the invoice shall be subject to interest from the due date: and if not paid, Customer agrees to
pay all of C & H's cost of collection, including attorney's fees. Acceptable forms of payment are cash, company
check, Mastercard, Visa, Discover or American Express. Personal checks are accepted with proper identification.
The Customer agrees to pay a service charge of$35.00 applied to each returned check accepted for payment by C
& H.
RESPONSIBILITY: The Customer accepts full financial responsibility for rental items and accessory items from the
time of receipt or delivery until the time of return to C & H personnel. The Customer agrees to return said equipment
to C & H in the same good condition and working order as upon delivery. Customer agrees to immediately notify C&
H of any and all problems or concerns;or will accept all financial responsibility for the equipment in their possession.
C & H will use reasonable efforts to assist Customer in complying with its corporate policies as furnished to C & H;
provided, that C & H will not be held liable to the Customer or any other party for failure to adhere to the Customer's
corporate policies, except due to C & H's willful misconduct or gross negligence.
INDEMNIFICAITON: The Customer shall indemnify and hold harmless C & H Audio Visual Services, Inc. for any
loss, injury, damage, expense (including reasonable attorneys'fees and costs), and claim or demand, arising out of,
connected with, or in any manner related to, any act, omission, or decision made in good faith while performing
services for the Customer from and after the Effective Date and for any loss, damage of other injury to property or
person which occurs as a result of Customers use of C & Hs property.
CHARGES: The Customer agrees to pay all rental charges for the equipment delivered at the daily rates set forth in
the agreement for each day or partial day until the equipment is returned to C & H.
CANCELLATIONS: Rental orders cancelled upon delivery will be charged 100% of one day's rental charge for
equipment plus any applicable labor and delivery charges. Orders cancelled within 14 days of delivery may be
subject to fees.
FORCE MAJEURE: C & H shall not be liable or responsible to the Customer, nor be deemed to have defaulted
under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement
(except for any obligations to make payments to the other party hereunder), when and to the extent such failure or
delay is caused by or results from acts beyond C & Hs control, including, but not limited to, the
followingforcemajeureevents (ForceMajeureEvents): (a) acts of God; (b) a natural disaster (fires, explosions,
earthquakes, hurricane, flooding, storms, explosions, infestations), epidemic, or pandemic; (c) war, invasion,
hostilities (whether war is declared or not),
terrorist threats or acts, riot or other civil unrest; (d)government order or law; (e) actions, embargoes or blockades in
effect on or after the date of this Agreement; (f) action by any governmental authority; (g) national or regional
emergency; (h) strikes, labor stoppages or slowdowns or other industrial disturbances; and (i) shortage of adequate
power or transportation facilities. C & H shall give Notice within ten (10) days of theForceMajeureEvent to the
Customer, stating the period of time the occurrence is expected to continue. C & H shall resume the performance of
its obligations as soon as reasonably practicable after the removal of the ForceMajeureEvent.
Signature hereby grants C & H Audio Visual Services, Inc. the exclusive right to provide the rental equipment, labor
and services listed within this quotation. Additional items are to be approved by Customer and billed appropriately.)
HAVE READ AND AGREED TO THE TERMS CONTAINED ABOVE:
Date: t 01 Date:
Clientnal � Company
Signature: Signature:
Name/Title: E ,be* coritir Name/.title:
C&H Audio Visual Services, Inc Quote
4850 Crittenden Dr Bldg 3 Ste 3F
C&H Louisville, KY 40209 Quote Number: 25-0134
Riverstage 2025-Dismantle
""`e' Phone:502-637-4595
Fax:502-637-4596
Client Bill To Venue/Site
City of Jeffersonville Jeffersonville RiverStage
Tara Young 100 W Riverside Dr
500 Quartermaster Ct Jeffersonville, IN 47130
Jeffersonville, IN 47130
Mobile: 502-727-3043
Email: TYoung@cityofjeff.net
Account Manager Project Manager Shipping Method Room
Corey Smith Corey Smith Box Truck-Large
Customer PO Terms Tax Rule
Net 15 IN Tax Exempt
Ship Date Load In Rehearsal Show Start Show End Load Out Return Date
9/11/2025 8:00 9/11/2025 9:00 9/11/2024 4:00 9/12/2025 5:00
AM AM PM PM
Qty. Description Time Notes Rate Price Price Ext.
Rigging&Truss
2 Beam Clamp-3"-12"3 Ton 1 Day Rate 30.00 54.00
4 Carabiner 1 Day Rate 0.00 0.00
1 Motion Labs 8 Way Motor Controller 1 Day Rate 150.00 135.00
1 L21-30 Cable-25' 1 Day Rate 5.00 4.50
4 P14 Motor Cable 50' 1 Day Rate 8.50 30.60
1 Motion Labs 8 Way Remote Pendant 1 Day Rate 0.00 0.00
1 (4)1000lb 40'Chainhoist 1 Day Rate 230.00 207.00
4 GM CLIMBING 32kN Large Rescue Pulley 1 Day Rate 0.00 0.00
Single/Double Sheave with Swing Plate
8 5/8"Shackle 1 Week Rate 0.00 0.00
6 20'Endless Loop Strap-Black 1 Day Rate 0.00 0.00
4 Rigging Rope-1/4"Poly 50' -50' 1 Day Rate 0.00 0.00
6 Steelflex 3' 1 Week Rate 0.00 0.00
4 Steelflex 6' 1 Day Rate 0.00 0.00
2 Ladder-Little Giant 8'Multi-Fold 1 Day Rate 0.00 0.00
1 Ladder-Little Giant 10'Multi-Fold 1 Day Rate 0.00 0.00
2 Genie ST-25 Lift 25'Trim-25ft 1 Day Rate 0.00 0.00
4 Half Coupler for Genie ST-25Tower 1 Day Rate 0.00 0.00
Rigging&Truss Total Before Discount: $479.00
Applied Discount: $47.90
Rigging&Truss Total: $431.10
Show Support
4 Scaff-5'1"Scaff Frame 1 Day Rate 0.00 0.00
4 Scaff-7' X-Brace 1 Day Rate 0.00 0.00
6 Scaff-7'Platform 1 Day Rate 0.00 0.00
1 Scaff-Half Section/guard rail with braces 1 Day Rate 0.00 0.00
12 Scaff-Toggle Pin(locks) 1 Day Rate 0.00 0.00
1 Scaff-Screw Jacck with levelers 1 Day Rate 0.00 0.00
4 Scaff-Wheels 1 Day Rate 0.00 0.00
1 CHAVS Hand Cart 1 Day Rate 0.00 0.00
Show Support Total: $0.00
1/9/2025 10:19 AM Page 1 of 2
C&H Audio Visual Services,Inc Quote(Quote Number:25-0134)
Qty. Description Time Notes Rate Price Price Ext.
Truck Delivery 09/11
Prep Date: 9/11/2025 8:00 AM
Return Date: 9/11/2025 5:00 PM
1 Truck Driver 1 Day Rate 350.00 350.00
9/11/2025 8:00 AM-5:00 PM
Truck Delivery 09/11 Total: $350.00
Strike Labor 09/11
Prep Date: 9/11/2025 9:00 AM
Return Date: 9/11/2025 5:00 PM
1 Al Audio Technician 7 Hourly Rate 80.00 560.00
9/11/2025 9:00 AM-5:00 PM
1 A2 Audio Technician 7 Hourly Rate 80.00 560.00
9/11/2025 9:00 AM-5:00 PM
1 Li Lighting Technician 7 Hourly Rate 80.00 560.00
9/11/2025 9:00 AM-5:00 PM
1 L2 Lighting Technician 7 Hourly Rate 80.00 560.00
9/11/2025 9:00 AM-5:00 PM
1 V1 Video Technician 7 Hourly Rate 80.00 560.00
9/11/2025 9:00 AM-5:00 PM
1 V2 Video Technician 7 Hourly Rate 80.00 560.00
9/11/2025 9:00 AM-5:00 PM
1 Head Rigger 4 Hourly Rate 80.00 320.00
9/11/2025 9:00 AM-5:00 PM
Strike Labor 09/11 Total: $3,680.00
Scaff Pickup PO# 09/12 onsite 9am
1 Van Driver 1 Day Rate 0.00 0.00
9/10/2025 9:00 AM-9/12/2025 5:00 PM
Scaff Pickup PO# 09/12 onsite 9am Total: $0.00
RW Scaff PO#00319 Return 09/23 Onsite at 10am
1 Van Driver 1 Day Rate 0.00 0.00
9/10/2025 9:00 AM-9/12/2025 5:00 PM
RW Scaff PO#00319 Return 09/23 Onsite at 10am Total: $0.00
Discount: ($47.90)
Subtotal: $4,461.10
Sales Tax: $0.00
Total: $4,461.10
Total Applied Payments: $0.00
Balance Due: $4,461.10
1/9/2025 10:19 AM Page 2 of 2
Main Warehouse Quote Number 25-0134
4850 Crittenden Dr Bldg 3 Ste 3F
C Louisville,KY 40209 Name Riverstage 2025-Dismantle
8c HUS
Phone:502-637-4595 Account Manager Corey Smith
°u°w.ws°° Fax:502 637 4596
so�v�e: Quote Date 1/8/2025
Client Venue/Site
City of Jeffersonville Jeffersonville RiverStage
Tara Young 100 W Riverside Dr
500 Quartermaster Ct Jeffersonville, IN 47130
Jeffersonville, IN 47130
Mobile:502-727-3043
Email:TYoung@cityofjeff.net
Prep Date Return Date Status Terms Total
9/10/2025 9:00 AM 9/12/2025 5:00 PM Inquiry Net 15 $4,461.10
AGREEMENTRENTAL TERMS AND CONDITIONS
HOURS OF OPERATION: Our office hours are 8am - 5pm Monday through Friday with emergency hotline
available. Our offices are closed on Nationally Recognized Holidays.
PAYMENT: All orders are to be paid in ADVANCE or invoiced with approved credit. If not paid within these terms,
Customer agrees that the invoice shall be subject to interest from the due date: and if not paid, Customer agrees to
pay all of C & H's cost of collection, including attorney's fees. Acceptable forms of payment are cash, company
check, Mastercard, Visa, Discover or American Express. Personal checks are accepted with proper identification.
The Customer agrees to pay a service charge of$35.00 applied to each returned check accepted for payment by C
& H.
RESPONSIBILITY: The Customer accepts full financial responsibility for rental items and accessory items from the
time of receipt or delivery until the time of return to C & H personnel. The Customer agrees to return said equipment
to C & H in the same good condition and working order as upon delivery. Customer agrees to immediately notify C&
H of any and all problems or concerns; or will accept all financial responsibility for the equipment in their possession.
C & H will use reasonable efforts to assist Customer in complying with its corporate policies as furnished to C& H;
provided, that C & H will not be held liable to the Customer or any other party for failure to adhere to the Customer's
corporate policies, except due to C & H's willful misconduct or gross negligence.
INDEMNIFICAITON: The Customer shall indemnify and hold harmless C & H Audio Visual Services, Inc. for any
loss, injury, damage, expense (including reasonable attorneys'fees and costs), and claim or demand, arising out of,
connected with, or in any manner related to, any act, omission, or decision made in good faith while performing
services for the Customer from and after the Effective Date and for any loss, damage of other injury to property or
person which occurs as a result of Customers use of C & Hs property.
CHARGES:The Customer agrees to pay all rental charges for the equipment delivered at the daily rates set forth in
the agreement for each day or partial day until the equipment is returned to C & H.
CANCELLATIONS: Rental orders cancelled upon delivery will be charged 100% of one day's rental charge for
equipment plus any applicable labor and delivery charges. Orders cancelled within 14 days of delivery may be
subject to fees.
FORCE MAJEURE: C & H shall not be liable or responsible to the Customer, nor be deemed to have defaulted
under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement
(except for any obligations to make payments to the other party hereunder), when and to the extent such failure or
delay is caused by or results from acts beyond C & Hs control, including, but not limited to, the
followingforcemajeureevents (ForceMajeureEvents): (a) acts of God; (b) a natural disaster (fires, explosions,
earthquakes, hurricane, flooding, storms, explosions, infestations), epidemic, or pandemic; (c) war, invasion,
hostilities (whether war is declared or not),
terrorist threats or acts, riot or other civil unrest; (d) government order or law; (e) actions, embargoes or blockades in
effect on or after the date of this Agreement; (f) action by any governmental authority; (g) national or regional
emergency; (h) strikes, labor stoppages or slowdowns or other industrial disturbances; and (i) shortage of adequate
power or transportation facilities. C & H shall give Notice within ten (10) days of theForceMajeureEvent to the
Customer, stating the period of time the occurrence is expected to continue. C & H shall resume the performance of
its obligations as soon as reasonably practicable after the removal of the ForceMajeureEvent.
Signature hereby grants C & H Audio Visual Services, Inc. the exclusive right to provide the rental equipment, labor
and services listed within this quotation. Additional items are to be approved by Customer and billed appropriately.I
HAVE READ AND AGREED TO THE TERMS CONTAINED ABOVE:
Date: I a1(96 Date:
Client Company
Signature: Signature:
Name/Title: IZq,bt✓ n
Name/Title: