HomeMy WebLinkAboutBPW January 15, 2025 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
January 15,2025
PRESENT(IN PERSON): Mayor Mike Moore,Andy Crouch City Engineer, Rob Waiz Redevelopment
Director, Len Ashack Director of Wastewater, Kristie Ashcraft Animal Shelter Director, Kim Calabro HR
Director, Delynn Campbell Grant Administrator, Bill Dixon Assistant City Engineer, Yvonne Dowd
Assistant Controller, Matt Dyer IT Director, Elisha Gibson Manager Sewer Billing,Shawn Grant JFD Chief,
Amy Huffman Community Liaison, Kenny Kavanaugh JPD Chief, Mike McCutcheon JFD Deputy Chief, Paul
McGhee Supervisor Streets/Sanitation, Scott McVoy,Assistant Chief JPD, Les Merkley Corporation
Counsel, Clark Miles Street Commissioner, Kevin Morlan Director of Street Department,Jeremy Neff
Supervisor Streets/Sanitation, Paul Northam Parks Director, Michael O'Brien Director of Vehicle
Maintenance, Christy O'Neil Executive Assistant Mayor, Chad Reischl Director of Planning and Zoning,
Amber Ridings Assistant Parks Director,Jason Sharp JFD Deputy Chief, Brian Smith Safety Manager,Jay
Thompson Assistant Director of Wastewater,Theresa Treadway Admin Assistant to Redevelopment,
Larry Wallace Buiding Commissioner, Kat Wang Public Arts Administrator, Lisa Gill City Clerk and Patsy
Kiser Deputy Clerk.
PRESENT(VIRTUAL):
CALL TO ORDER Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's Conference
Room in City Hall. The meeting was held in person and streamed on the City's Website. Andy Crouch
and Rob Waiz served on the board.
APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from January 8,
2025. Mr.Waiz seconded the motion; motion passed,3-0.
APPROVAL OF PAYROLL: Mr. Waiz made the motion to approve the payroll. Mr. Crouch seconded the
motion; motion passed, 3-0.
OLD BUSINESS:
NEW BUSINESS:
1. Les Merkley-2025-R-1 Hearing on remonstrances regarding amount of damages awarded
for condemnation of real property for a 12-foot wide sanitary sewer easement across the
lands of Quality Construction Pro, LLC—Mr. Merkley opened the Public Hearing at 9:30 am.
This was before the board at the last meeting for remonstrances for an amount of damages
awarded for an easement for the Sewer Department. The hearing was recessed at last
week's meeting. Mr. Merkley asked if anyone was present to represent the property owner,
Quality Construction Pros, LLC. Nobody appeared on their behalf. Mr. Merkley said this was
noticed in the paper and certified mail was sent to the registered agent for Quality
Construction Pros, LLC. 2025-R-1 will establish and confirm the damages for the easement
in the amount of$22,963 which is the average of two appraisals.
Mr. Waiz made the motion to adopt 2025-R-1. Mr. Crouch seconded the motion; motion
passed, 3-0.
2. Janice Leavell-Request for approval of a police escort on Monday,January 20,2025 for
motorcade for Martin Luther King Holiday—Mr. Northam advised this will start on Monday,
January 20 at 12:30 starting at City Hall and proceeding to the Wesley United Methodist
Church. They have spoken with JPD about the needs for the motorcade and no other City
services are required for this event.
Mr. Crouch made the motion to approve the request. Mr.Waiz seconded the motion;
motion passed, 3-0.
3. Kat Wang-Request for approval of contract between Kat Wang,Jeff Public Arts and Sara
Hall,Virtual LLC for social media creation and scheduling and newsletter design and
creation—Mrs. Wang advised this was for website design and social media and she had the
money in the budget.
Mr. Crouch made the motion to approve the contract. Mr.Waiz seconded the motion;
motion passed, 3-0.
4. Kevin Morlan for Josh Darby-Request for approval of Change Order#3 for Jeffersonville
CCMG 2023-2 Street Paving Project—Mr. Morlan advised this change order was in the
amount of$14,304.72.
Mr. Crouch made the motion to approve the change order. Mr. Waiz seconded the motion;
motion passed, 3-0.
5. Jason Sharp-Request for approval of contract renewal between the Fire Department and J
&J Lawn Services for fire station grass cutting and landscaping—JFD Deputy Chief Sharp
advised they do have the money in their budget for this.
Mr.Waiz made the motion to approve the contract. Mr. Crouch seconded the motion;
motion passed, 3-0.
6. Jason Sharp-Request for approval of Uniform Conflict of Interest Statement for Jeremy
Neff—JFD Deputy Chief Sharp advised this Uniform Conflict of Interest Statement was for
Jeremy Neff who provides the Departments' chaplain services.
Mr. Crouch made the motion to approve the Uniform Conflict of Interest Statement. Mr.
Waiz seconded the motion; motion passed, 3-0.
7. Jason Sharp-Request for approval of contract between Fire Department and Jeremy Neff
for chaplain services-JFD Deputy Chief Sharp advised they do have the money in their
budget.
Mr. Waiz made the motion to approve the contract. Mr. Crouch seconded the motion;
motion passed, 3-0.
8. Les Merkley—2025-R-2—Mr. Merkley advised this Resolution would amend the non-
benefits section of the Employee Policy and Procedure Manual specifically adding a
definition of'Emergency Call In' after consulting with the Finance Department.
Mr. Crouch made the motion to approve the Resolution. Mr. Waiz seconded the motion;
motion passed, 3-0.
ATTORNEYS REPORT:
No Comment
ADJOURNMENT:
With no further business, Mr. Crouch made a motion to adjourn at 9:36 a.m.
Approved by: Mayor Mike Moo Attest: Lisa Gill, City Clerk