HomeMy WebLinkAboutSSB December 19, 2024 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF DECEMBER 19, 2024
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, December 19, 2024, at 3:02 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore via Zoom, Dale Orem and Bill Saegesser. Also
present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Utility
Billing Office Manager Elisha Gibson, Assistant Controller Yvonne Dowd, Board Attorney
Les Merkley, Storm Water Coordinator Ed Siewert, Justin Ramirez and Mike Gangstad
representing Lochmueller Group, John Herriford representing Strand Associates, Josh
Darby and Mike Harris representing Jacobi Toombs and Lanz.. Jorge Lanz and Asset
Management Program Manager/Stenographer Cindy Seifert.
Mayor Mike Moore had connection issues after calling meeting to order, Board
Member Orem proceeded over the remainder of the meeting. with Mayor Moore not in
attendance.
Board Member Saegesser made the motion to approve the agenda, second by
Board Member Orem, passing on a vote of 2-0.
The minutes of the December 5, 2024 meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 2-0.
CONTROLLER'S REPORT
Assistant Controller Dowd presented the claims list dated December 19, 2024, in
the amount of $1,818,534.55. Board Member Saegesser made the motion to approve
the claims list as presented, second by Board Member Orem. passing on a vote of 2-0.
Billing Office Manager Gibson presented the Adjustment Certificate dated
December 13, 2024, in the amount of $-79,305.20 Sewage, $-1,591.29 Drainage and
$25,141.81 Refund. Board Member Saegesser, made the motion to approve the
Certificate as presented, second by Board Member Orem, passing on a vote of 2-0.
OLD BUSINESS
Director Ashack presented a letter sent to Raptor Investments on December 10,
2024. Director Ashack had no response. Josh Darby with Jacobi, Toombs and Lanz,
advised that he received a response today via email accepting the offer.
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NEW BUSINESS
Josh Darby presented a request for a Change Order — River's Shores Condos:
Final Installed Quantity Adjustment, for a deduction of $-21,856.00. Board Member
Saegesser made the motion to approve Change Order #1 for Rivers Shores in a
deduction of $-21 ,856.00, second by Board Member Orem, passing on a vote of 2-0.
Ed Siewert, City Stormwater/MS4 Coordinator, presented a request for approval
of a contract with OHM Advisors for Stormwater Support. The Drainage Board has
provided a favorable recommendation to approve the contract. Board Member
Saegesser made the motion to approve the contract with OHM Advisors, second by Board
Member Orem, passing on a vote of 2-0.
Director Ashack presented an Agreement for Fine Screen Design from
Lochmueller Group, Phase 1, at a cost of $539,200.00. This includes geotechnical
investigation, design and bidding services. Board Member Saegesser made the motion
to approve Phase 1 of the Fine Screen Design Proposal from Lochmueller Group, second
by Board Member Orem, passing on a vote of 2-0.
Director Ashack presented the proposed 2025 budget for approval. He explained
that pay increases proposed by the Mayor, yet to be calculated and approved, will be
transferred from cumulative improvements line item. Board Member Saegesser made
the motion to approve the 2025 Budget, second by Board Member Orem, passing on a
vote of 2-0.
ENGINEERING REPORTS
None
DEPARTMENT REPORT
Director Ashack reviewed the November 2024 WWTP Loadings. He provided the
CSO Volumes and the November Monthly Report on a flash drive. Director Ashack
provided the READI Grant Monthly Report. He also advised that Capacity Letters have
been sent to Millennium and Premier Homes. Director Ashack also advised of two new
projects, Valvoline and Dutch Bros, both on Veterans Parkway, which will flow to the
DWWTP.
ATTORNEY COMMENTS - No comments this meeting.
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BOARD MEMBER COMMENTS - No comments this meeting.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:25 P.M., second by Board Member Orem,
passing on a vote of 2-0.
The next r ular meeting is scheduled for January 9. 2024.
Mike Moore, Mayor
Dale Orem, Board Member
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Bill Saegesser, Boar mber
ATTEST:
Seifert •