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HomeMy WebLinkAboutSSB December 5, 2024 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF DECEMBER 5, 2024 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, December 5, 2024 at 3:00 P.M in Jeffersonville City Hall Mayor's Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, City Engineer Andy Crouch, Utility Billing Office Manager Elisha Gibson, Controller Heather Metcalf, Board Attorney Les Merkley, Justin Ramirez representing Lochmueller Group, Josh Darby representing Jacobi Toombs and Lanz, Jorge Lanz and Asset Management Program Manager/Stenographer Cindy Seifert. Board Member Orem made the motion to approve the amended agenda, amended to remove item 7B — Design of Five Screen for Actiflo System, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of the November 21, 2024 meeting were presented for approval. Board Member Orem made the motion to approve the minutes as presented, second by Board Member Saegesser, passing on a vote of 3-0. CONTROLLER'S REPORT Controller Metcalf presented the claim list dated December 5, 2024 in the amount 4 of $3,239,214.52. Board Member Saegesser made the motion to approve the claim list as presented, second by Board Member Orem, passing on a vote of 3-0. Billing Office Manager Gibson presented the Adjustment Certificate dated December 2, 2024 in the amount of $-33,007.74 Sewage and $163.76 Drainage. Board Member Saegesser, made the motion to approve the Certificate as presented, second by Board Member Orem, passing on a vote of 3-0. Director Ashack advised that the Census Bureau has had a credit for many years. Next month you will see an adjustment for the remaining credit of $24,635.29, and then they will start incurring monthly charges again. 4 OLD BUSINESS None I 4 Page 2 NEW BUSINESS Director Ashack advised that Assistant Director Thompson has obtained the following quotes for a new truck for our Maintenance Department, the quotes were for a Ford F250 XL Supercab. All-State Ford quote is for $53,562.84, Heritage Ford $46,700.00 and Oxmoor Ford for $52,915.24 for a Crew Cab as no Supercab is in stock. Carriage Ford and Jim O'Neal Ford did not have any stock available. Mayor Moore asked about reasoning for quotes on Ford, citing most city fleet is GM. Director Ashack advised it was the request of the maintenance crew, and that the department has other Ford trucks in the fleet. Board Member Saegesser made the motion to approve the purchase of the Ford F250 Supercab from Heritage Ford, subject to legal review, for $46,700.00, as presented, second by Board Member Orem, passing on a vote of 3-0. ENGINEERING REPORTS Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville Sewer Projects Status Report dated December 5, 2024. Mr. Darby advised that in regards to the easement offer of$24,600 to BJ Heating and Cooling for the Greater Clark County Schools Sanitary Sewer Service Project, BJ Heating and Cooling/Raptor Investments, has countered with a request of $28,000.00. The offer of $24,600 was the average of two appraisals of the real estate as required. Board Member Moore made the motion to stick with the offer of $24,600 which is the average of two appraisals, as required, and have BJ Heating and Cooling to reconsider decision on the easement offer, as presented, second by Board Member Saegesser, passing on a vote of 3-0. Justin Ramirez presented and reviewed the Lochmueller Group Engineering Report dated December 5, 2024. DEPARTMENT REPORT Director Ashack reviewed the November WWTP Flows report for both facilities, noting the average daily flow for both plants. He advised of a Noncompliance 24 Hour Notification Report for TSS Exceedance for TSS (monthly average and weekly maximum). The cause for exceeding TSS, is due to issues with the Actiflo system which has been taken offline for cleaning. Director Ashack advised of a new project connection, 811 Old Salem Road, which will flow to the NWWTP, and provided Willingness to Serve Letter. ATTORNEY COMMENTS - No comments this meeting. BOARD MEMBER COMMENTS - No comments this meeting. Page 3 There being no further business to come before the Board, Board Member Orem made the motion to adjourn at 3:15 P.M., second by Board Member Saegesser, passing on a vote of 3-0. The next regular eeting is scheduled for December 19, 2024. 1 0 0-19--K„ Mike Moore, Mayor 4:::::) --,...----- ,:'7.7, (g"- Z;4,--.1—g--- Dale Orem, Board Member 1),4/1."---(\rti. k'T14-4---- Bill Saegesser, Bomber ATTEST: r 1 Cin Seife I 4 I 41 42