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HomeMy WebLinkAboutParks Authority November 25, 2024 Jeffersonville Parks Authority Monday, November 25, 2024 The Jeffersonville Parks Authority met in Session on Monday, November 25, 2024 in the Mayor's conference room on the third floor of City Hall. Members Present: Elizabeth (Lisa) Carter, Johnna Anderson,Debbie Pait,Gus Luckert, Pam Clark,Stacie Thompson,Carmen Croudep, Larry Jordan and Evan Stoner. Parks Staff Present: Paul Northam, Amber Ridings, Amber Powell, Tara Young (via zoom), Daniel Fluhr, Olivia Mann, Ricky Romans and Tim McCoy. APPROVAL OF AGENDA Member Clark made a MOTION to approve the agenda, and the motion was seconded by Member Anderson. The motion passed on a vote of 9-0. APPROVAL OF MINUTES Member Luckert made a MOTION to approve the October 29th, 2024 minutes, and the motion was seconded by Member Thompson. The motion passed on a vote of 9-0. OLD BUSINESS-NONE NEW BUSINESS Paul presented 3 quotes for a new Hustler mower needed for the Green Team. These were from Louisville Outdoor Turf, Ace Hardware and So. IN Equipment. It was recommended to accept the one from So. IN Equipment, and Member Luckert made a MOTION to approve, which was seconded by Member Stoner. The motion passed on a vote of 9-0. Paul then presented quotes for a Heavy Haul Truck for the Maintenance Team. This will be utilized to haul equipment, rock and pull heavy items. The quotes were received from Ascendance, Gibbs Intl and American Capital. Ascendance was the recommended quote, which Member Luckert made a MOTION to approve. The motion was seconded by Member Stoner and passed on a vote of 9-0. There were quotes presented for replacement of the hand rails at the Riverstage. Paul Gerard had priced both the railing repair and concrete work necessary,and quotes were also received from different companies of Soto & Rocker to combine the services for the railing and concrete work. Paul Northam recommended Gerard & Co. as he has completed many jobs for Parks and is a one-stop shop. Member Thompson ask about the timing of the repairs, which Paul explained the deposit will be paid now from the 2024 budget, with the work and final payment completed in the Spring. Member Stoner made a MOTION to approve, and the motion was seconded by Member Anderson. The motion passed on a vote of 9-0. Lastly, Paul presented 3 quotes for a Reel Mower (needed for Maintenance), which were all used equipment. The recommended mower is from Clarksville Community Schools and has less than 1300 hours. There is another quote for the same price; however, has 1800 hours of use. Paul recommended to purchase from Clarksville Community Schools, and Member Clark made a MOTION to approve.This motion was seconded by Member Stoner. The motion passed on a vote of 9-0. Tara Young presented Riverstage contracts for the 2025 Summer Concert Series. They were for Jeff Goes Country artist on August 9th and The Eagles Project July 25th. Member Stoner ask if there were contractual stipulations for weather related occurrences, and there isn't anything in the contract. Les stated that usually once the artist is on site, they do not refund. Member Thompson made a MOTION to approve, and this was seconded by Member Stoner. The motion passed on a vote of 9-0. All contracts are approved pending legal review. Member Thompson made a MOTION to approve The Eagles Project. The motion was seconded by Member Anderson, which passed on a vote of 9-0. All contracts are approved pending legal review. Tara then presented the contract for the 2025 Thunder over Louisville Vending, which was from the Louisville Food Truck Association. They also provided vending services in 2024. Member Luckert made a MOTION to approve, and this was seconded by Member Clark. The motion passed on a vote of 9-0. All contracts are approved pending legal review. Olivia Mann presented proposed changes to the 2025 Jeff Aquatic Center pricing and hours of operation. Amber Ridings explained this action is being proposed due to budget shortfalls in lifeguard salaries. All Parks Authority Board Members voiced questions, concerns, potential outcomes requests for additional information. After lengthy discussion and inquiries, Member Croudep made a MOTION to table these changes until the December meeting. Member Clark seconded this motion. The Board requested Olivia follow up with additional calculations and financial forecasting to be included next month. MANAGER'S REPORT Each Manager has included an activity attachment for your review. DIRECTOR'S REPORT Paul ask that at each meeting moving forward, one Manager to provide an overview of their activities within their facilities. Olivia Mann spoke about her monthly activities with the Ken Ellis Senior Center, shopping at Dollar Tree for bingo prizes, having Big Wig bingo luncheons, providing monthly calendars of events, and decorating for special events throughout the year. She also works within the community to obtain sponsors, donations and/or participation with the seniors. Paul reminded everyone of Light Up Jeffersonville on Friday,with the North Pole party beginning at 4:00 at Warder Park and the parade at 6:00. The Parks Department has recently hired 3 new staff members, one for the main office,one working with Ricky Romans and the other is joining the Greenspace team. 4 REPORTS AND COMMENTS Parks Authority Attorney Report- NONE Public Comments- NONE Parks Authority Member Comments—Member Croudep would like to get more involved with the Christmas stockings for the seniors. Member Jordan made a motion to ADJOURN at 6:07 pm. APPROVED: ,, Lisa Carter- Parks Authority President Cindy Orem