HomeMy WebLinkAboutBPW December 11, 2024 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
December 11,2024
PRESENT(IN PERSON): Mayor Mike Moore, Andy Crouch City Engineer, Clark Miles Street
Commissioner, Len Ashack Director of Wastewater, Kristie Ashcraft Animal Shelter Director, Kim Calabro
HR Director, Delynn Campbell Grant Administrator, Bill Dixon Assistant City Engineer, Yvonne Dowd
Assistant Controller, Matt Dyer IT Director, Elisha Gibson Manager Sewer Billing, Scott McVoy,Assistant
Chief JPD, Mike McCutcheon JFD Deputy Chief, Les Merkley Corporation Counsel, Kevin Morlan Director
of Street Department, Paul Northam Parks Director, Michael O'Brien Director of Vehicle Maintenance,
Christy O'Neil Executive Assistant Mayor, Chad Reischl Director of Planning and Zoning, Brian Smith
Safety Manager,Jay Thompson Assistant Director of Wastewater, Larry Wallace Buiding Commissioner,
and Patsy Kiser Deputy Clerk.
PRESENT(VIRTUAL):
CALL TO ORDER Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's Conference
Room in City Hall. The meeting was held in person and streamed on the City's Website. Andy Crouch
and Clark Miles served on the board.
APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from December 4,
2024. Mr. Miles seconded the motion; motion passed, 3-0.
APPROVAL OF PAYROLL: Mr. Miles made the motion to approve the payroll. Mr. Crouch seconded the
motion; motion passed, 3-0.
OLD BUSINESS:
NEW BUSINESS:
1. Les Merkley-Hearing on remonstrances in regards to City Acquisition of Property for the
Purposes of Public Right of Way(for sanitary sewer easement across the lands of Quality
Construction Pro, LLC)—City Attorney Les Merkley opened the hearing at 9:30 am and
advised the Board previously adopted a Resolution to commence the process of acquiring an
easement or a sewer project at 5801 East Highway 62. Today is the hearing to determine
what the damages are for the acquisition of the easement for the sewer line. Mr. Merkley
requested the record show that they noticed the property owner and have also published in
the paper notice of the today's hearing. Mr. Merkley asked if anyone was present to appear
on behalf of the property owner at 5801 East Highway 62 which is Quality Construction Pro,
LLC. No one came forward on behalf of the property owner. Mr. Merkley closed the
hearing. Mr. Merkley advised the Board had a Resolution in front of them, 2024-R-9 and
that was the next step in the process and this resolution determines the damages are in the
amount of$22,963. That amount was determined by the average of two appraisals; the
first appraisal was in the amount of$34,400 and the second appraisal was$11,525. His
recommendation to the board is to accept the average.
Mr. Crouch made the motion to approve 2024-R-9 and Mr. Miles seconded the motion;
motion passed, 3-0.
Mr. Merkley stated this would be recorded at the County Auditor and Recorder's Offices and
once it is recorded the easement will be conveyed to the City of Jeffersonville for the
Sanitary Sewer Board for the sewer project. There will be another hearing on January 8'
and at that time anyone who wishes to object to the damages that they just awarded will
able to do so at that hearing.
2. Laura Renwick with Indiana Landmarks-Request for approval of 2025 Agreement for
Professional Services between the City, Historic Preservation Commission and Indiana
Landmarks—Ms. Renwick advised this is a renewal contract with the same terms as last
year to provide professional services in the amount of$4,000 to the Preservation
Commission.
Mr. Crouch made the motion to approve the agreement and Mr. Miles seconded the
motion; motion passed, 3-0.
3. Scott McVoy-Request for approval of contract for services between the Jeffersonville
Police Department and Al Porta Potty, LLC—Assistant Chief McVoy advised this was an
annual contract for the JPD's quarterly parking lot cleaning and snow removal. There was
no change in the contract price and they do have the money in their budget.
Mr. Crouch made the motion to approve the contract and Mr. Miles seconded the motion;
motion passed, 3-0.
4. Scott McVoy-Request for approval of contract between Jeffersonville Police Department
and Norse Tactical, LLC—Assistant Chief McVoy advised this contract was an annual
renewal for training; there was a small increase in the price and they do have the money in
their budget to sustain the contract.
Mr. Miles made the motion to approve the contract and Mr. Crouch seconded the motion;
motion passed, 3-0.
5. Michael O'Brien-Awarding of bid for the purchase a vehicle for the Engineering
Department—Mr. O'Brien advised the bids were opened last week for the Engineering
vehicle and he is recommending to award to Coyle Chevrolet. Mr. Merkley advised Coyle
Chevrolet was the lowest quote for the vehicle and they were responsive to the specs of the
bid.
Mr. Miles made the motion to approve the awarding of the bid to Coyle Chevrolet and Mr.
Crouch seconded the motion; motion passed, 3-0.
ATTORNEYS REPORT:
No Comment
ADJOURNMENT
it • urth r siness, Mr. Crouch made a motion to jo flat 9:36 a
Approved by: Mayor Mike Moore Attest: Lisa Gill, City Clerk