HomeMy WebLinkAboutBPW December 4, 2024 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
December 4,2024
PRESENT(IN PERSON): Andy Crouch City Engineer, Clark Miles Street Commissioner, Len Ashack
Director of Wastewater, Kristie Ashcraft Animal Shelter Director, Kim Calabro HR Director, Delynn
Campbell Grant Administrator, Bill Dixon Assistant City Engineer, Matt Dyer IT Director, Sherra Findley
HR Administrative Assistant, Elisha Gibson Manager Sewer Billing,Shawn Grant JFD Chief, Kenny
Kavanaugh JPD Chief, Mike McCutcheon JFD Deputy Chief, Les Merkley Corporation Counsel, Heather
Metcalf City Controller, Kevin Morlan Director of Street Department, Paul Northam Parks Director,
Michael O'Brien Director of Vehicle Maintenance, Christy O'Neil Executive Assistant Mayor, Chad Reischl
Director of Planning and Zoning,Amber Ridings Assistant Parks Director, Brian Smith Safety Manager,
Jay Thompson Assistant Director of Wastewater, Larry Wallace Buiding Commissioner, Lisa Gill City
Clerk, and Patsy Kiser Deputy Clerk.
PRESENT(VIRTUAL): Mayor Mike Moore
CALL TO ORDER Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's Conference
Room in City Hall. The meeting was held in person and streamed on the City's Website. Andy Crouch
and Clark Miles served on the board.
APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from November 20,
2024. Mr. Miles seconded the motion; roll call vote: Mr. Crouch—yes, Mr. Miles—yes, Mayor Moore—
yes; motion passed, 3-0.
APPROVAL OF PAYROLL: Mr. Miles made the motion to approve the payroll. Mr. Crouch seconded the
motion; roll call vote: Mr. Crouch—yes, Mr. Miles—yes, Mayor Moore—yes; motion passed, 3-0.
OLD BUSINESS:
NEW BUSINESS:
1. Michael O'Brien-Submittal of Three(3) Bids for the purchase a vehicle for the Engineering
Department— Mr.O'Brien advised this was for Engineering to purchase a 2024 2500 HP
Diesel 4x4 crew cab truck. Mr. Merkley opened the bids for the vehicle. The first bid was
from Coyle Chevrolet in the amount of$64,432.20;the second bid was from John Jones.
Mr. Merkley stated this bid reflected a trade in. The price with the trade in was$44,824 and
without the trade in was$64,625. Mr. O'Brien said a trade in was not offered and they must
have made an error when they put together the bid. Mayor Moore asked Mr. Crouch if they
were trading in a vehicle and Mr. Crouch said they would not be trading in a vehicle. The
third quote was from Bachman in the amount of$67,102. Mr. Merkley requested the bids
be taken under advisement for legal to review.
Mr. Miles made the motion to take the bids under advisement for legal to review and Mr.
Crouch seconded the motion; Mr. Crouch—yes, Mr. Miles—yes, Mayor Moore—yes; motion
passed, 3-0.
2. Mike McCutcheon-Request for approval of proposal from ERS Wireless for on-site project •
review and project management for Phoenix G2 dispatch system review—Mr.
McCutcheon advised several years ago they installed an upgraded dispatching system. They
have determined there are still some deficiencies that need to be closed out. This contract
is for 2025 and no money will be used from the 2024 budget.
Mr. Crouch made the motion to approve the contract and Mr. Miles seconded the motion;
Mr. Crouch—yes, Mr. Miles—yes, Mayor Moore—yes; motion passed, 3-0.
ATTORNEYS REPORT:
No Comment
ADJOURNMENT:
With no fu the b .iness, Mr. C ouch made a motion to adj ury at 9:36 m.•
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Approved by: May.r Mike Moore Attest: Lisa Gill, City Clerk