HomeMy WebLinkAboutSSB November 21, 2024 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF NOVEMBER 21, 2024
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, November 21, 2024 at 3:09 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Board Member Orem called the meeting to order at
3:09 P.M. Board Members present are Dale Orem and Bill Saegesser. Mike Moore
attempted to join via Zoom, but had poor connection. Also present are Utility Director Len
Ashack, Assistant Utility Director Jay Thompson, Utility Billing Office Manager Elisha
Gibson, Controller Heather Metcalf. Board Attorney Les Merkley, Justin Ramirez
representing Lochmueller Group, Josh Darby representing Jacobi Toombs and Lanz and
Asset Management Program Manager/Secretary Cindy Seifert.
Board Member Saegesser made the motion to approve the revised agenda with
the requested addition. second by Board Member Orem, passing on a vote of 2-0.
The minutes of the November 7, 2024 meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 2-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claims list dated November 21, 2024 in the
amount of $845,106.90. Board Member Saegesser made the motion to approve the
claims list as presented, second by Board Member Orem, passing on a vote of 2-0.
Billing Office Manager Gibson presented the Adjustment Certificate dated
November 15. 2024 in the amount of $-91,283.28 Sewage. $3.32 Drainage and $375.71
Refund, noting that there was a credit of over $41,000 for Speedway due to a water
company adjustment. Board Member Saegesser, made the motion to approve the
Certificate as presented, second by Board Member Orem, passing on a vote of 2-0.
OLD BUSINESS
None
Page 2
NEW BUSINESS
Justin Ramirez with Lochmueller Group presented a request for Change Order No
6 on the North WRF Expansion Project. The Change Order increases the contract price
by $258,076.60 for a new total of $43,610,889.60. Changes necessary are: Headworks
piping modifications, Chemical Building gas feed, Chemical line changes, Admin revised
drainage modifications, Clarifier steps and grading, Centrifuge conveyor arrangement,
Existing Ox. Ditch drain addition, Admin breezeway modifications, Field modify manhole,
Ox Ditch Beam conflict, Clarifier drain, Overhead door jambs, additional rock removal,
Chemical building pump skid, Chemical building sink and eyewash and Ox Ditch Gate
credit. Board Member Saegesser made the motion to approve Change Order 6 for the
North WRF Expansion Project, as presented, second by Board Member Orem, passing
on a vote of 2-0.
Director Ashack advised that the one of the dates of the 2025 Sewer Board
Meetings, June 19, 2025, is a city holiday. He requested that the board move the meeting
to Wednesday, June 18, 2025. That, along with changing the January meetings to the
2nd and 4th week, should be the only changes for 2025 meetings. Board Member
Saegesser made the motion to approve rescheduling the June 19 meeting to June 18,
2025, second by Board Member Orem, passing on a vote of 2-0.
Director Ashack presented an Easement Offer Letter for Kim Nichols of Raptor
Investments, 3418 Utica Sellersburg Road. Board Member Saegesser made the motion
to approve the Easement Offer Letter for 3418 Utica Sellersburg Road, second by Board
Member Orem, passing on a vote of 2-0.
ENGINEERING REPORTS
None
DEPARTMENT REPORT
Director Ashack reviewed the October WWTP Loadings, noting no overflows. He
provided the Monthly Report on a flash drive. Director Ashack also advised that 2024-
OR-73, Sewer Rate Ordinance, was adopted on 1st and 2nd Readings, Public Hearing
scheduled for December 2, 2024, and notices were mailed to affected customers on
Tuesday. Director Ashack advised that the new GapVax sewer cleaning truck was
delivered today, this truck purchase was approved in April 2023. He also advised of a
new Willingness to Serve Letter for 811 Old Salem Road. Board Member Saegesser
made the motion to approve the Willingness to Serve Letter for 811 Old Salem Road,
second by Board Member Orem, passing on a vote of 2-0. Additionally, Director Ashack
presented the October 2024 READI Grant Monthly Report
Page 3
ATTORNEY COMMENTS — Attorney Merkley advised that 13 suits were filed for unpaid
sewer bills, the total is in excess of $20.000. Additionally, in reference to the lawsuit with
Excel, a deposition has been held, mediation needs scheduled to move on with the case.
Board member Saegesser requested an executive session to discuss this matter.
BOARD MEMBER COMMENTS - No comments this meeting.
There being no further business to come before the Board. Board Member
Saegesser made the motion to adjourn at 3:26 P.M., second by Board Member Orem,
passing on a vote o 2-0.
The next regular e ting is sched d for December 5, 2024.
Mike Moore, ayor
Dale Orem, Board Member
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Bill Saegesser, Bgral�i Member
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