HomeMy WebLinkAboutSSB November 7, 2024 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF NOVEMBER 7, 2024
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, November 7, 2024 at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Board Member Dale Orem called the meeting to order
at 3:00 P.M. Board Members present are Dale Orem and Bill Saegesser. Mike Moore
was absent due to bereavement. Also present are Utility Director Len Ashack, Assistant
Utility Director Jay Thompson, Utility Billing Office Manager Elisha Gibson, Controller
Heather Metcalf, Board Attorney Les Merkley, Lenin Kasthuri, Justin Ramirez and Andy
Sucharitakul representing Lochmueller Group, John Herriford representing Strand
Associates, Josh Darby representing Jacobi Toombs and Lanz, Kevin Taff with
Blankenbeker and Associates, Councilperson Jacky Snelling and Asset Management
Program Manager/Stenographer Cindy Seifert.
Board Member Saegesser made the motion to approve the agenda, second by
Board Member Orem, passing on a vote of 2-0.
The minutes of the October 17, 2024 meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 2-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claims list dated November 7, 2024 in the amount
of $3,393,140.49. Board Member Saegesser made the motion to approve the claims list
as presented, second by Board Member Orem, passing on a vote of 2-0.
Billing Office Manager Gibson presented the Adjustment Certificate dated
November 1, 2024 in the amount of $-91,283.28 Sewage and $-529.44 Drainage. Board
Member Saegesser, made the motion to approve the Certificate as presented, second by
Board Member Orem, passing on a vote of 2-0.
OLD BUSINESS
None
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NEW BUSINESS
Director Ashack advised the board that with the passing of Barbara Hollis, a new
Sanitary Sewer Board Secretary would need to be appointed for the remainder of 2024.
He stated that Cindy Seifert has done a good job filling in during Barb's absence and
recommends appointment. Board Member Saegesser made the motion to approve the
appointment of Cindy Seifert as Sanitary Sewer Board Secretary for the remainder of
2024, second by Board Member Orem, passing on a vote of 2-0.
Justin Ramirez with Lochmueller Group requested the Board table the request for
NWWTP Change Order No. 6, citing revisions just provided will change the amount.
Board Member Saegesser made the motion to table NWWTP Change Order No. 6,
second by Board Member Orem, passing on a vote of 2-0.
John Herriford with Strand Associates presented a request for Amendment No. 1
to Task Order 24-03 — Extension of Time. Combined Sewer Overflow (CSO) Storage
Interceptor Post-Construction Investigation project Amendment would change the
completion date from October 25, 2024, to November 29, 2024. Board Member
Saegesser made the motion to approve Amendment No. 1 to Task Order 24-03 —
Extension of Time, second by Board Member Orem, passing on a vote of 2-0.
Kevin Taff with Blankenbeker and Associates presented a request to approve an
Application for Sanitary Sewer Construction Permit for Ellingsworth Commons, Section
6. The application received states 65 lots, Mr. Taff will send revised application to 62 lots,
and deliver application with copy of plans. Twelve (12) lots sewage will flow to the
DWWTP, while the remaining fifty (50) will flow to the NWWTP. Board Member
Saegesser made the motion to approve the application for 62 Lots at Ellingsworth
Commons, Section 6, second by Board Member Orem, passing on a vote of 2-0.
Director Ashack advised that River Ridge is requesting a sewer extension permit
for Tract 12. River Ridge will be responsible for the cost of extending the sewer line to
two industrial facilities. Board Member Saegesser made the motion to approve the
Application for Sanitary Sewer Construction Permit for River Ridge, extending the existing
sanitary sewer line to service two industrial buildings, second by Board Member Orem,
passing on a vote of 2-0.
ENGINEERING REPORTS
Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville
Sewer Projects Status Report dated November 7, 2024. Director Ashack advised
Eminent Domain proceedings have been filed for property for the State Road 62 Low
Pressure Sewer Extension. Ken Capps, the owner, has contacted Len stating he was out
of the country, he requested a meeting on November 8, 2024 to discuss options. If no
resolution is found, the hearing is scheduled for December 11, 2024
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Lenin Kasthuri presented and reviewed the Lochmueller Group Engineering
Report dated November 7, 2024. Justin Ramirez reviewed the expansion of the NWWTP
portion of the report dated November 7, 2024.
John Herriford presented and reviewed the Project Status Report from Strand
Associates dated October 31, 2024.
DEPARTMENT REPORT
Director Ashack reviewed the October WWTP Flows report for both facilities. He
provided the Monthly Report. Director Ashack provided information of the planting of
three memorial trees in honor of Barbara Hollis, which is located in a Michigan State
Forest, which additionally contributes to a healthier and greener planet. Todd Hollis was
notified of the tree planting and was thankful that the trees were planted in a special
location to his mom. Director Ashack advised of a new project connection, Tract 13C,
351 Logistics, which will flow to the NWWTP.
ATTORNEY COMMENTS - No comments this meeting.
BOARD MEMBER COMMENTS - No comments this meeting.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:24 P.M., second by Board Member Orem,
passing on a vote of 2-0.
The next regular meeting is scheduled for November 21, 2024. Also, due to the holiday
schedule of January 2025, the January meetings will be held on the 2nd and 4th Thursdays
rather than 1st and 3rd, the remainder of 2025 will be on the original timeline.
Mike Moore, Mayor
Dale Orem, Board Member
Bill Saegesser, oa Member
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Cind Seifert