HomeMy WebLinkAboutSSB October 17, 2024 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF OCTOBER 17, 2024
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, October 17, 2024 at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present
are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Board Attorney
Les Merkley, City Councilperson Jacky Snelling, Lenin Kasthuri representing Lochmueller
Group, Josh Darby representing Jacobi Toombs and Lanz and Asset Management
Program Manager/Stenographer Cindy Seifert.
Board Member Saegesser made the motion to approve the agenda. Second by
Board Member Orem, passing on a vote of 3-0.
The minutes of the October 3, 2024 meeting were presented for approval. Member
Orem noted the following revisions needed: second paragraph- the word "Agenda" needs
added after the second "the", first paragraph under Old Business - sixth line needs the
words "will increase" removed, and in paragraph under Department Report — paragraph
1 line 2, the word "any" needs changed to "no". Board Member Orem made the motion
to approve the minutes with the changes noted, second by Board Member Saegesser,
passing on a vote of 3-0.
CONTROLLER'S REPORT
Director Ashack presented the claims list dated October 17, 2024 in the amount of
$83,918.35. He noted that the department cut off claims early due to vacation/training
conference, due to this the claims at the next meeting will be higher. Board Member
Saegesser made the motion to approve the claim list as presented, second by Board
Member Orem, passing on a vote of 3-0.
Director Ashack presented the Adjustment Certificate dated October 17, 2024 in
the amount of $-103,162.65 Sewage, $-33.95. Board Member Saegesser, made the
motion to approve the Certificate as presented, second by Board Member Orem, passing
on a vote of 3-0.
OLD BUSINESS
None
Page 2
NEW BUSINESS
Director Ashack advised that upon requesting that the Sewer Rate and Capacity
Fee Ordinance be included on the City Council Agenda for November 4, 2024,
Councilperson White requested to wait until after November 5, 2024. In order to allow for
time to answer concerns of Council Members, the Board advised to wait to add the
Ordinance to the November 18, 2024, City Council Agenda.
ENGINEERING REPORTS
None
DEPARTMENT REPORT
Director Ashack reviewed the September WWTP Loadings and the Monthly Report
on a flash drive. Also provided were the September CSO Volumes and the CSO Annual
Report for the DWWTP, which he noted there was only one overflow at 1,100 gallons
from 10th Street Lift Station. In September, we had over 5 inches of rain and no overflows
in the combined sewer system. He provided the October READI Monthly Project Report
which reflects $8,752,674.00 funds spent. He provided the current financials for the
department, which show funds in reserve for grants, bonds and construction projects. He
advised that he is going to obtain a third appraisal for the easement to BJ Heating &
Cooling, noting that he has received one of the two requested. Director Ashack advises
the Board of the passing of Board Secretary Barbara Hollis. Her passing will require the
Board to appoint a new Secretary, and he suggested appointing at the next meeting. He
also asked if the Members would approve the purchase of a tree in Barb's honor. Board
Member Orem, made the motion to approve the purchase of a tree in honor of Barb Hollis,
second by Board Member Saegesser, passing on a vote of 3-0.
ATTORNEY COMMENTS
Attorney Merkley advised that the Amended Consent Decree and Order is filed
with the Court.
Page 3
BOARD MEMBER COMMENTS
Mayor Moore expressed awe of the legacy that Barb Hollis within Clark County for
the past 35 years. She was a tremendous asset and now a loss across the City and Clark
County. The County committed $7 million toward the Charlestown Sewer Project and it
does not appear to be happening. The timeline for the appropriation of funds is
approaching. Board Member Mayor, made the motion to authorize Sewer Board Attorney
Merkley to draft letter to the Clark County Attorney and Council to request the $7 million
to be appropriated to the City for future upgrades to the NWWTP, second by Board
Member Orem, passing on a vote of 3-0.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:16 P.M., second by Board Member Orem,
passing on a vote of 3-0.
The next regular meeting is scheduled for November 7, 2024.
Mike Moore, Mayor
Dale Orem, Board Member
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Bill Saegesser, Bo:rd ember
ATTEST:
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