HomeMy WebLinkAboutThe Crashers (Jammin in Jeff Riverstage Performance) City of Jeffersonville
Government Contract Coversheet
Please note: All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk: / (7 /30 / J
Department: q
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Vendor Name: c Crake�� I
Sign Date: /(� / 5 /a y
Ending Date: (4/4.25
Amount of Original Contract: /0 000
Is this an amendment or change order
to original contract? Yes or CNo
Amended Contract Amount:
Purpose:
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Booking Contract
THIS CONTRACT entered on this
IThu.Oct 17,2024
is for the professional services of The Louisville Crashers, LLC d/b/a The Crashers for the
performance described below.The undersigned client and The Louisville Crashers, LLC d/b/a
The Crashers agree, and contract as follows:
Parties
1.Band Name: The Louisville Crashers,LLC d/b/a The Crashers,including technical support staff
and contractors, (collectively"The Crashers")
2. Client Name: City of Jeffersonville/Tara Young
3. Client Address: N/A
4. Client Phone Number:
I502-727-3043
5. Client Email:
Ityoungacityofje f.net
Performance Details
6.Number of Musicians in Band: 7
7.Number of Technical Support Staff: 5
8. Event: Jammin in Jeff
9. Performance Venue Name: Jeffersonville Riverstage
10. Performance Venue Address: 100 West Riverside Drive,Jeffersonville, iN 47130
11. Performance Date:
IFri,Jun 13,2025
12. Performance Times: 7:30 pm- 10 pm(with 10-30 minute break-if needed)
13. The Crashers shall play no longer than a 2-hour set with no break. (please see line item#12)
Payment Agreement
14. Payment: U.S. $10,000.00 (the "Fee") plus travel, hotel accommodations (if the event is not
local), hospitality requirements, (as required in Section 14 and 15 of this Agreement) and local
sound/lighting equipment rental(the"Incidentals")(collectively,the"Payment").
15. 50%of total fee shall be paid as a non-refundable retainer upon signing contract. Date will not
be held nor posted to social media and The Crasher's website until signed contract and retainer are
received. Please make check payable to "The Crashers" and mail to 5713 Waveland Circle
Prospect,Ky 40059. Balance must be paid in full 14 days prior to the event. We accept payments
online through ACH as well as credit cards(2.9%fee added to all credit card transactions).
Additional Details:
Hospitality Requirements
16. Band and technical support staff(total of 12) will be provided, at the client's expense, a hot
meal available one hour before the performance including dessert, 12 packs of Coca-Cola, 12 packs
of Coke Zero,two bags of ice,two cases of bottled water, and a cooler.
The water,ice,and cooler shall be available at the time of technical support staff arrival IN
THE GREEN ROOM AREA,which is typically 4 hours prior to event start time.No alcohol
is to be provided. The Crashers do not consume alcohol during contracted performance times.
17.The Crashers will be provided with a dressing room/green room for the entire event.This room
will be used exclusively by the band.
Additional Terms
18. In the event an opening/support act for the event is used,The Crashers shall be consulted first.
If the act is to use The Crasher's equipment and/or technical support staff,an additional fee will be
assessed to the client.
19. This contract constitutes a complete and binding agreement between the client and The
Louisville Crashers, LLC.
20.In case of breach of this contract by the client,the client agrees to pay the total fee agreed upon
as mitigated damages,plus reasonable attorney's fees,court costs,and legal interest that may arise
from said breach. The law of the State of Indiana shall apply to any and all disputes arising under
this contract.
21.The client shall hold harmless The Louisville Crashers,LLC against loss,injury,or damage of
any kind to person or property at the place of engagement. The parties agree that the client has no
ability to pursue individual members, employees,or contractors personally in any event.
22.The undersigned parties agree to be personally,jointly and severally liable for the terms of this
contract.
23.In the event of rain,or any other event which cancels the performance and is outside the control
of either party,the client and The Crashers agree to the following:
• If The Crashers' equipment has not been loaded into the performance venue, the band shall keep
the 50%retainer paid upon the signing of this contract, and no further payments shall be required
by the client.
• If The Crashers' equipment has been loaded into the performance venue, the band shall keep the
50%retainer paid upon the signing of this contract, and the client shall immediately pay the band
the full balance of the agreed-upon fee.
• In the event that one or more of The Crashers are unable to perform on the performance
date for any reason unrelated to the client (for instance illness or injury), and a suitable
replacement or replacements cannot be made prior to the performance date and
performance time, the client shall have the right to terminate this contract, and the 50%
retainer will be refunded to the client.
Technical Requirements
24. The client must provide a stage for the performance. Minimum stage required is 16' x 24' x
3' tall. Outside performances require a roof, provided by client. Three additional 8x8
drum/instrument risers will be required,as needed.
25.There must be a minimum of six(6)individual 20-amp circuits accessible from the stage
used exclusively by the band provided by the client.
26. The client must provide a 6'x 6' space for sound engineer and mixing console, 30'-100' in
front of stage. For outdoor events, a roof/tent must be provided.
27. If needed, client will provide sound and lighting, meeting or exceeding The Crashers' FOH
(Front of House)Engineer's requirements.
28. The Crashers have merchandise available to purchase, if the client chooses to have it onsite.
Client shall not permit any other sale or distribution of merchandise bearing The Crashers
trademarks or image without prior consent from The Crashers. If the client requests to have
merchandise onsite, a one 20-amp circuit,not connected to the stage power, shall be accessible to
the merchandise booth.
29.The Crashers have specific approved high-resolution media photos and logos that are available
on our website at thecrashers.com/media.
30. The use of fog machines/hazers may be used during the performance, please make sure to
aware the venue.
31. Setup is 4 hours before the doors open,and teardown is 3 hours after the last note. Please make
sure to aware the venue of this.
Mark Maxwell
3 I ���-
Signed:Aug 28, 2024
mark(c�thecrashers.com
Ci
ty of Jeffersonville
'' Date 1012q19,24
*Signature required
Elizabeth Carter