HomeMy WebLinkAboutBPW October 9, 2024 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
October 9,2024
PRESENT(IN PERSON): Mayor Mike Moore, Andy Crouch City Engineer, Rob Waiz Redevelopment
Director, Kristie Ashcraft Animal Shelter Director, Delynn Campbell Grant Administrator, Bill Dixon
Assistant City Engineer, Yvonne Dowd Assistant Controller, Matt Dyer IT Director, Elisha Gibson Manager
Sewer Billing, Shawn Grant JFD Chief, Kenny Kavanaugh JPD Chief, Mike McCutcheon JFD Deputy Chief,
Les Merkley Corporation Counsel, Heather Metcalf City Controller, Clark Miles Street Commissioner,
Kevin Morlan Director of Street Department, Michael O'Brien Director of Vehicle Maintenance, Christy
O'Neil Executive Assistant Mayor, Chad Reischl Director of Planning and Zoning, Amber Ridings Assistant
Parks Director,Jason Sharp JFD Deputy Chief, Brian Smith Safety Manager, Jay Thompson Assistant
Director of Wastewater, Larry Wallace Buiding Commissioner.
PRESENT(VIRTUAL):
CALL TO ORDER Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's Conference
Room in City Hall. The meeting was held in person and streamed on the City's Website. Andy Crouch
and Rob Waiz served on the board.
APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from October 2,
2024. Mr. Waiz seconded the motion; motion passed, 3-0.
APPROVAL OF PAYROLL: Mr. Waiz made the motion to approve the payroll. Mr. Crouch seconded the
motion; motion passed, 3-0.
OLD BUSINESS:
NEW BUSINESS:
1. Mike McCutcheon-Request for approval of contract between City, FD and Shears Drain
Cleaning—JFD Deputy Chief McCutcheon advised this contract was replacing a contract that
was in place with a company that is no longer in business. They do have the money in their
budget.
Mr. Waiz made the motion to approve the contract and Mr. Crouch seconded the motion,
motion passed 3-0.
2. Les Merkley-Request for approval of Two (2) Resolutions Accepting Donation of Real Estate
for benefit of Jeffersonville Parks and Recreation : 2024-R-6 - Mr. Merkley advised these
Resolutions were in reference to the properties that were donated for the purposes of the
new park off Middle Road. The first Resolution is 2024-R-6 and is referencing a donation
from the Ellings Property Development, LLC and is the donation agreement along with the
survey and the description and the appraisal.
Mr. Crouch made the motion to accept the donated property from Ellings Property
Development, LLC and Mr. Waiz seconded the motion, motion passed 3-0.
3. Les Merkley-Request for approval of Two (2) Resolutions Accepting Donation of Real Estate
for benefit of Jeffersonville Parks and Recreation : 2024-R-7—Mr. Merkley advised this
property was being donated for the same purposes in the same location for Michael
Schuler. The donation agreement is attached.
Mr. Crouch made the motion to accept the donated property from Michael Schuler and Mr.
Waiz seconded the motion, motion passed 3-0.
4. Christy O'Neil-Request for approval of street closure on Court Avenue at Spring Street and
Wall Street on October 26, 2024 from 5:00 pm to 6:30 pm for the Indiana State Republican
rally—Mrs. O'Neil advised this Senator Grooms was requesting this for a bus to be parked
on Court Avenue on October 26, 2024.
Mr. Crouch made the motion to approve the road closures and Mr. Waiz seconded the
motion, motion passed 3-0.
5. Andy Crouch-Request for approval of sidewalk construction project contract on Ewing Lane
—This fills in all of the gaps on Ewing Lane. The low bid is G&G Excavation at $232,501.10.
They have not dealt with this company before however they are going to request for a
contract to be approved for a Sidewalk Construction Inspection.
Mr. Waiz made the motion to accept the low bid and Mr. Crouch seconded the motion,
motion passed 3-0.
6. Andy Crouch-Request for approval of sidewalk construction inspection services on Ewing
Lane—Mr. Crouch advised this is with JTL to do the inspection for the previous agenda item
for a term of 4 months at $120,000. The contractor expects to be done less than two
months.
Mr. Waiz made the motion to approve services agreement and Mr. Crouch seconded the
motion, motion passed 3-0.
7. Les Merkley-Request for acceptance into the record of the Fire Department Applicant
Eligibility list approved by the Fire Merit Commission by Resolution 2024-R-03 on October 3,
2024—Mr. Merkley advised this was approved by the Fire Merit Board at the last meeting.
Mr. Crouch made the motion to accept into the record and Mr. Crouch seconded the
motion, motion passed 3-0.
8. Andy Crouch-Request for approval of road closure on Woodland Court from October 27,
2024 to November 1, 2024— Mr. Crouch advised this is a road closure with no detour. They
cannot keep a lane open. Mr. Crouch advised they will need to put in signage and make a
detour route.
Mr. Crouch made the motion to approve contingent on the addition of a detour route Mr.
Crouch seconded the motion, motion passed 3-0.
ATTORNEYS REPORT:
No Comment
ADJOURNME T:
With urth r business, . Crouch made a motion to adjourn at 9:41 a.m.
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Approved by: Mayor Mike Moore � ttest: Lisa Gill, City Clerk