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HomeMy WebLinkAboutSeptember 16, 2024 Council Miutes COMMON COUNCIL OF THE CITY JEFFERSONVILLE, INDIANA September 16, 2024 Regular Meeting Minutes The Common Council of the City of Jeffersonville, Indiana met for the Regular Meeting on September 16, 2024. Council President White along with City Clerk Gill called the meeting to order at 6:00 p.m. The meeting was open to the public in person as well as live streamed via the City Website using Zoom. INVOCATION: Councilperson Burns led the invocation. Pledge of Allegiance: ROLL CALL: The roll call was conducted by City Clerk Lisa Gill and present in Council Chambers were Councilperson Burns, Councilperson Semones, Councilperson Anderson, Councilperson Reed, Council President White, Council Vice President Hawkins, Councilperson Snelling and Councilperson Stoner. Councilperson Anderson was absent. Let the record reflect that 8 Council Members were present in Council Chambers and 1 absent. Heaven Williams, Council Youth Advisor was present for the proceedings. APPROVAL OF THE AGENDA: Councilperson Burns made a motion approve the agenda as presented, seconded by Councilperson Snelling; motion passed, 7-1 with Councilperson Reed voting no. APROVAL OF MINUTES: Councilperson Stoner made a motion to approve the Minutes for Regular Proceedings on August 19, 2024, seconded by Councilperson Burns; motion passed, 8-0. CLAIMS TO APPROVE: Civil City$610,625.87 Council President White stated the Civil City Claims were in the amount of$610,625.87. Mrs. Metcalf advised there were no changes. Councilperson Semones made a motion to approve the Civil City Claims, seconded by Councilperson Stoner; motion passed, 8-0. Parks$102,928.26 Council President White stated the Parks Claims were in the amount of$102,928.26. Mrs. Metcalf advised there were no changes. Councilperson Stoner made a motion to approve the Parks Claims, seconded by Councilperson Burns; motion passed, 8-0. REPORT OF THE CLERK: Clerk Gill reminded the Council when they sign on after voting on the budget they will need to check whether they vote yes, no, or abstain next to their signature. That is required by the State. UNFINISHED BUSINESS: 1. Heather Metcalf 2024-OR-51 (PUBLIC HEARING) Ordinance of Additional Appropriation— Council President White stated this was an additional appropriation for Board of Public Works— Contractual Services for$13,500 and reducing City Hall—Telephone by$13,500. Council President White opened the Public Hearing at 6:04 pm and no members of the community came forward to speak for or against the matter; the Public Hearing was closed. Councilperson Semones made a motion to approve 2024-OR-51 on the third and final reading, seconded by Councilperson Reed; motion passed, 8-0. 2. Heather Metcalf 2024-OR-52 Ordinance of Transferring of Certain Funds Within the Same Department— Council President White stated this was a transfer moving $1,000 from Building Commission—Cell Phone to Building Commission —Other Supplies. Council Vice President Hawkins made a motion to approve 2024-OR-52 on the third and final reading, seconded by Councilperson Burns; motion passed, 8-0. 3. Heather Metcalf 2024-OR-53 (Budget Adoption) Ordinance for Appropriations and Tax Rates— Council President White stated after the meeting last Wednesday he went through the budget and rearranged some things. Council President White provided the Council with a document detailing the cuts he recommended making (see attached). Council President White said if they adopted this amendment the result would be a revenue neutral budget and Public Safety contracts will be fully funded, 3% raise for the civilian workforce, and there will only be one additional appropriation in January. Councilperson Reed said she does not think that is a good budget. It just moves money around that needs to be reappropriated later. The City cannot default on leases or utilities and the fact that they are just saying they are making cuts that aren't' true cutes undermines the intelligence of their constituents in her opinion. Their constituents are smart enough to know that what they are saying is they don't have enough money right now to cover the bills and it's okay because they have a way to cover it that is coming because people like Mrs. Metcalf are very smart and asking for a larger portion of their tax revenue from the State. Sitting here slicing and dicing every department out there and asking them to come back to the Council and beg for their money at the beginning of the year is a farce and she is not okay with it. Councilperson Stoner said he made his position clear last time, they have a good budget that was proposed from the administration. He believes they are all very committed to ensuring that they fully fund the Public Safety agencies. They took a historic step with getting the increases where they need to be. Councilperson Stoner said he agreed with Councilperson Reed and looking over some of the cuts it would cause significant strain to departments that are already hurting. He is in support of the budget as it is and going back at the beginning of 2025 to make the additional corrections. Councilperson Semones said she has concerns and critiques about the budget process the way it is currently handled. Her belief is a budget should include a full and honest accounting of all the City's expenses as well as a plan to pay for them. She thinks a budget should include all known and anticipated expenses and obligations and a budget that doesn't include those is not an honest and transparent budget. A revenue neutral budget is not the same as fiscal responsibility when there is not enough revenue to cover all of the expenses. If that is the truth that they are acknowledging then the citizens should have that honest and transparent explanation. If the revenues fall short they need to talk with the citizens about what is being done to add revenue which is something both City Council and City Professionals have been working very hard on. Council President White made a motion to amend 2024-OR-53; motion stayed. Councilperson Semones made a motion to divide the question and vote only on the cuts based on her understanding that they cannot approve the restructuring that has been suggested on the second page. Council President White seconded the motion; Council President White advised he would withdraw his original motion to amend 2024-OR-53 and asked that everyone vote no on the motion to divide the question. Councilperson Semones said she does not believe her motion survives if Council President White pulls his motion and Council Attorney Wilder confirmed that was correct. Councilperson Stoner made a motion to approve 2024-OR-53 on the third and final reading and Councilperson Burns seconded the motion; Councilperson Semones requested a roll call vote: Councilperson Burns-Yes Councilperson Semones-Yes Councilperson Anderson—Not Present Councilperson Reed -Yes Council President White- No Councilperson Webb-Yes Council Vice President Hawkins-Yes Councilperson Snelling-Yes Councilperson Stoner—Yes; motion passed,7-1 with Council President White voting no. NEW BUSINESS: 1. Evan Stoner Support Request for Jeffersonville Township Public Library Computer Classroom and Business Incubator—(Youth Advocate Heaven Williams needed to leave at 7:11 pm) Councilperson Stoner advised the Executive Director of the library to come to the meeting this evening to discuss this request. Fund 2511 is the Abatement Fund and was created by Ordinance of the Council in order to establish a fee when the Council approves tax abatements. This is an economic incentive that they have. The annual fees that the companies pay when they are approved for a tax abatement go into this fund that was specifically set up so the Council could invest in economic development projects across the City. Historically this fund has been used for two things; an annual payment to One Southern Indiana and a one time use to the Wheatley Group for putting together a renovation of the Masonic Building. This fund cannot be used for salaries and it cannot be used for insurance. Councilperson Stoner said he had met with the Executive Director of the library and they have been doing incredible work in order to help set up the next generation and are working to make sure they have tools at the communities disposal to start businesses. They currently have a makerspace and this request would go towards a computer classroom and Business Incubator. David Seckman said this will allow the public to have access to hybrid computer classroom/business incubator would be a game changer for working families in the area. Jeffersonville has a higher poverty than average in Indiana but they also have a lower unemployment which shows that people are working hard in Jeffersonville. The library's mission is lifelong learning and this creates a space for people to do that. This will include software where people can design products and market products and then there is a makerspace next door. Councilperson Reed commended the Jeffersonville Township Library from pivoting its services and the benefits that has to the community. Councilperson Hawkins asked what the fund balance was currently at and Councilperson Stoner advised the last time it was checked the balance was$427,339. Councilperson Semones said she is thrilled to hear about this project and the benefits across the community and she is in support of the project in the full amount. Dave Thomas—Mr.Thomas advised he has called Jeffersonville home for over 20 years and had an executive job in manufacturing that he retired from one to two years ago. He is currently President of the Jeffersonville Township Public Library Foundation. He started a business around 11 years ago and invested$10,000. 11 years later that business turned into 40 employees bringing in $3 million in revenue. A business incubator like this would have saved him a lot of money and could save other small business owners a lot of money now. He is in support of this project. Council President White asked if there was permission from the Administration to do an Additional Appropriation. Mrs. Metcalf confirmed that was correct. 2. Heather Metcalf 2024-OR-54 Ordinance of Additional Appropriation—Council President White advised this was for the last discussed agenda item. The Additional Appropriation is for the Economic Development Abatement—Professional Services in the amount of$29,563 and the Administration does recommend the additional appropriation. Councilperson Reed made a motion to approve 2024-OR-54 on the first and second reading seconded by Councilperson Stoner; roll call vote: Councilperson Burns-Yes Councilperson Semones-Yes Councilperson Anderson—Not Present Councilperson Reed -Yes Council President White-Yes Councilperson Webb-Yes Council Vice President Hawkins-Yes Councilperson Snelling-Yes Councilperson Stoner—Yes; motion passed,8-0. 3. Heather Metcalf 2024-OR-55 Ordinance of Additional Appropriation— Mrs. Metcalf advised this was the estimated balances needed to get to the end of the year for Police and Fire Salaries. Councilperson Reed made a motion to approve 2024-OR-55 on the first and second reading seconded by Councilperson Stoner; motion passed, 8-0. 4. Bill Burns—Fire Union Update to the Union Contract for the Next Term—Councilperson Burns requested an update on the Fire Union Contract. Council Vice President Hawkins advised they were still ongoing and feels they like they are close to moving forward. Councilperson Semones agreed they were on going and look promising. 5. Bill Burns HR Consultant Patrick McKenna to Present NFP Wage Study Update—HR Director Kim Calabro introduced the HR Consultant Patrick McKenna. Mr. McKenna presented the Council with information regarding the wage study that had been completed (see attached). During discussion with the Council Mrs. Calabro advised the needle has moved considerably, especially in municipal government post Covid. Municipal government is an essential service and has to continue to run even during times such as Covid and is one of the reasons salaries in this area have increased. Mr. McKenna agreed that was in line with what they were seeing. Councilperson Reed asked if this pay scale would allow the salaries to be posted with job postings. Mrs. Calabro advised they already do post the pay range with the job postings and that would continue. Mrs. Calabro said on behalf of the Administration she supports the information provided during the update and is requesting to move to the 75%. Currently the City has 188 employees that have 10+years of experience which is 46%of the City's workforce. Councilperson Stoner asked when this would go into effect and Mrs.Calabro advised she would like for it to go into effect for next year. Councilperson Reed asked if any employees were over the amounts being recommended and Mrs. Calabro advised at the 75%there are only 4 employees at max or beyond and they would still be eligible for merit increases. They would not have a pay reduction. Council Vice President Hawkins confirmed this was just in relationship to true salary and did not take into account benefits. Mrs. Calabro confirmed that was correct. Council Vice President Hawkins discussed the additional benefits the City offers and the importance of taking that into account as well. Council President White said he would like to see how this pay scale compares to the current pay scale the City is using. Council Vice President Hawkins asked if the impact analysis provided was in addition to what was budgeted for the 2025 Performance Increase. Mrs. Calabro advised this study was done on current salaries, not salaries projected for 2025. Mrs.Semones requested to bring this discussion back on the agenda at the next Council Meeting and asked Mrs. Calabro to bring whatever her request is for the Council to consider. Mrs. Calabro advised her request will reflect the 75%. Councilperson Semones requested a 2 minute break 8:19 pm and the Council reconvened at 8:23 pm. 6. Bill Burns 2024-OR-56 Ordinance of Additional Appropriation—Councilperson Burns advised this request was for the LIT Economic Development for Vehicle Maintenance in the amount of $163,000. Vehicle Maintenance Director Michael O'Brien advised 3 different departments have a severe need for replacement of vehicles. The first one is for the IT Department to replace a 2007 Dodge Durango with over 230,000 miles on it for IT Support. The request is for$45,000 to replace that vehicle. Engineering has a 2012 Chevy van with over 160,000 miles on it that is unreliable and in need of additional emergency lighting. The request for that replacement vehicle is$85,000. The last request is for the HR Department. The director is driving a 2012 Traverse with over 98,000 miles on it that is constantly in the shop and has safety concerns. The request for that replacement is$33,000. Councilperson Webb asked how many vehicles were in the IT Department and Mr. O'Brien said there were two. The other vehicle is a 2022 Dodge Durango that is the Director's and he was unsure how many miles were on it. (Councilperson Reed left the proceedings at 8:40 pm) Council Vice President Hawkins made a motion to approve 2024-OR-56 seconded by Councilperson Webb; motion passed, 6-1 with Council President White voting no. 7. Bill Burns 2024-OR-57 Ordinance of Additional Appropriation—Parks Director Paul Northam advised this request was for the$90,000 to replace the rubber tile system at the Big 4 Playground. The new surface will be rubber but it will not be tiles. As it contracts the perimeter will be able to be filled in instead of needing to replace the whole surface. The total amount is $135,000 and Redevelopment has committed $45,000. Council Vice President Hawkins made a motion to approve 2024-OR-57 seconded by Councilperson Burns; motion passed,8-0. Council Attorney Wilder noted that there were safety concerns relative to this that were raised in past discussion however because of financial reasons it had not been presented to be considered for approval by the Council until this meeting. 8. Dustin White-York Mural at Clark County Museum—Council President White asked City Attorney Les Merkley if he had any information on the project and Mr. Merkley did not. Council President White advised the UEZ gave a grant to the Arts Commission to do two murals. One is completed and is Howard from the Howard Steamboat Museum. He met with the Public Arts Administrator and City Engineer about the second mural that would include the Big 4 Bridge, Mr. Taylor from Taylor High School and York who was part of the Lewis and Clark Expedition and it was never completed. The Arts Commission came back and requested more money to do the side of the museum on the Depot side, however the whole plan had changed. When he asked what happened he was told there was meeting that took place where it was decided. The UEZ made a motion to give additional funds contingent on the York Mural being completed on the backside which was already paid for. The last he asked he was told there was a container issue and the project was not going to happen. Council President White said there was concern by a commissioner on the Arts Commissioner that during some of the discussions the feeling was they had a problem putting a mural up of an African American man. Council President White said that concerned him greatly and he was hoping to have the Arts Director and City Engineer present today however they are not here. Council President White requested this be put on the agenda for the next Council Meeting and said he would ask them specifically to come to the meeting to explain that. Councilperson Semones said she had been to the Arts Commission Meetings as she is one of the Commissioners. There has been a lot of discussion about what would be an appropriate representation of African Americans in the community. The first presentation was 3 slave women running away from a fire and they wanted something more authentic and organic and more accurate to the history of Clark County. Councilperson Semones said she has never hear any discussion that said they don't want a black man on the building and she had actually heard lots of praise for the suggestions that were made. The last thing she heard was that the project was going to be put on hold because they needed to see if the space was going to remain the same and they didn't want it to have to be torn down or redone if the space was changed. Councilperson Semones said in her opinion the Arts Commission has had some incredibly thoughtful and productive dialogues around how to represent race in the City and if the individual Commissioner that Council President White had spoken to felt there were sentiments otherwise she would encourage them to be open about that because the rest of the Commission has been pretty open. Councilperson Semones said she does not believe there was that sentiment among the Arts Commission and does not believe there was a nefarious reason why that was put on hold. Council President White said the works controversial were used at the UEZ meeting which left him dumbfounded which is why he is trying to get to the bottom of the issue. Councilperson Semones said she felt the opposite was the intention of the Arts Commission and they wanted to promote an accurate, authentic, and organic representation of an actual Clark County member. Council President White said he would put this item on the agenda for the next meeting so they can get an explanation of the storage issue. 9. Dustin White—Jeanne Burke 2024-R-15 Clark County Museum Tourism Application—Jeanne Burke advised they are requesting the Council to float a bond for a grant for them from the Tourism Bureau for the Howard House. They have recently completed the exterior of the house thanks to a grant and they are now ready to move forward with the interior of the building. It is one of the oldest buildings in Jeffersonville. After discussion from the Council with both the Council Attorney and City Attorney it was decided the documentation needed for the Resolution would need to be reviewed and supporting documentation was needed. Due to time constraints of the application the Council would hold a Special Meeting on September 30, 2024 at 12:00 pm in Council Chambers. Both Resolutions (2024-R-15 and 2024-R-16) would be placed on the agenda for that meeting. Councilperson Stoner made a motion to table 2024-R-15 and 2024-R-16 seconded by Councilperson Semones; motion passed, 7-0. 10. Dustin White—Curtis Peters 2024-R-16 Vintage Fire Museum Tourism Application—See above. ATTONEY COMMENTS: Larry Wilder—Mr. Wilder said he would notice for the Special Meeting on September 30, 2024 at 12:00 pm. Les Merkley—No Comment DEPARTMENT HEADS: Kim Calabro—The City Employee Health Fair is Thursday from 10:00— 1:00 PUBLIC COMMENTS COUNCIL COMMENTS: • Councilperson Burns—No comment • Councilperson Semones—Councilperson Semones thanked everyone for the robust discussion. Democracy means they can have different opinions and they are not just allowed but encouraged and celebrated. Councilperson Semones thanked the hardworking financial folk and Health Metcalf and congratulated the Parks Department on the opening of the Disc Golf course. • Councilperson Anderson— Not Present • Councilperson Reed— Not Present • Councilperson Webb— No comment • Council Vice President Hawkins— Council Vice President Hawkins thanked Heather Metcalf and the Clerk's Office. This has been a long process and he's glad it is over. • Councilperson Snelling— No comment • Councilperson Stoner—Councilperson Stoner thanked the Administration and the Department Heads for going above and beyond. Councilperson Stoner also recognized the Clark County Commissioners for supporting an investment of$253,000 to Catalyst Rescue Mission for wraparound services. • Council President White— Council President White said his numbers were based on the calculated numbers sent from Mrs. Metcalf. It is very disappointing to him that this is the course they chose for the budget and hopefully next year there will be better cooperation with whoever is the Council President. They will need to decide how to proceed for future budget years and hopefully there will be cooperation in that process. He would the Administration to have Mrs. Wang and Mr. Crouch at the next meeting for the discussion on the York Mural. He would also like to get the pay grades that was requested as well. ADJOURNMENT: Councilperson Burns made the motion to ADJOURN the meeting at 9:32 p.m. DISCLAIMER: These minutes are a summary of actions taken at the Jeffersonville City Council meetings. The full video archive of the meeting is available for viewing at www.cityofjeff.net for as long as this media is supported. APROVED BY: Lam: 074}A) _ J =L Dustin White, Council President ATTEST: Lfsa Gill,Clerk 2025 Budt et Reconciliation-Jeff City Current General Fund: (3,816,695) Police: Cuts Remaining Overtime 1,200,000 200,000 Housing Auth. 10,000 -0-Not used Overtime Sp. Events 100,000 80,000 Overtime Big 4 I00,000 93,000 457 Match 20,000 120,000 =Cut Moved to Fund 2209 Training 45,00() Moved to Fund 2209 LIT Econ.Dev Repairs -+- Maint. 33,510 -0- Water Utility 3,000 Moved to Fund 2209 LIT Econ Dev Electric Utility 60,000 Moved to Fund 2209 LIT Econ Dev Natural Gas Utility 5,000 Moved to Fund 2209 LIT Econ Dev Internet Utility 35,900 Moved to Fund 2209 LIT Econ Dev Sewer Utility 3,000 Moved to Fund 2209 LIT Econ Dcv Lease Payment 15,000 Moved to Fund 2209 LIT Econ Dev Total Cuts: 1,630,410 Fire: Cuts Remaining Overtime 1,300,000 200,000 457 Match 107,400 240,000+ Cut Moved to Fund 2209 Water Utility I0,000 Move to Fund 2209 L_IT Econ Dev Electric Utility 44,000 Move to Fund 2209 LIT Econ Dev Natural Gas Utility 24,000 Move to Fund 2209 LIT Econ Dcv Internet Utility 14,500 Move to Fund 2209 LIT Econ Dev Sewer Utility I 0,000 Move to Fund 2209 LIT Econ Dec Motor Equip Supplies 56,500 Move to Fund 2209 LIT Econ Dev Tires and Tubes 12,600 Move to Fund 2209 LIT Econ Dcv Contractual Services 60,000 -0-Additional Appropriation in Jan. Total Cuts: 1,639,000 Finance: Cuts Remaining Professional Services 106.462 106,461 Total Cuts: 106,462 Vehicle Maintenance: Cuts Remaining Transfer to Fuel Fund 2505 377,O00 0- Total Cuts: 377,000 City Hall: Cuts Remaining Lease....Pavment 8O 000..._....._..... 3 I 0 000 Total Cuts: 80,000 310,000 Total General Fund Cuts: 3,832,872 Fund 2209—LIT Economic Development Public Works/Engineering: Cuts Remaining Transfer to Sidewalks Fund 402 313,700 186,300 Total Dept. Cuts: 313,700 Vehicle Maintenance: Cuts Remaining Transfer toEund 2505 Fuel 152,200 197,800 Total Dept. Cuts: 152,200 Total LIT Econ Dev Dept. Cuts: 465,900 Add Line Items to LIT Economic Development: Dept 006- Police: 457 Match 20,000 Training 45,000 Water Utility 3,000 Electric Utility 60,000 Natural Gas Utility 5,000 Internet Utility 35,900 Sewer Utility 3_000 Lease Payment 15 000 Total: 186,900 Dept 007 Fire: 457 Match I07,400 Water Utility 10,000 Electric Utility 44,000 Natural Gas Utility 24,000 Internet Utility 14,500 Sewer Utility 10,000 Motor Equip Supplies 56,500 Tires and Tubes -_. 1,2 600__ Total: 279,000 Total of Added Line Items Fund 2209 - LIT Economic Development 465,900 Result:• Revenue Neutral Budget Public Safety Contracts fully funded 3% Raise for Civilian Workforce One Additional Appropriation in January .. • NFP .. P ;,. ,, ,,._. ..,,,,,,, ; , ,, 't City of Jeffersonvill - Yl : . rr ` . Compensation1, I. �, ' P. N i Analysis 4,,,,,ir' 4 r 4, .. . Megan Nail, SHRM-SCP, y a .ii - , . :-- 'It 11' ' CCPr,. - ., Vice President, Total Rewards Abby Clegg, SHRM-CP, CCP 3 . Y fi '74 AVP, Compensation Consulting ` #r *"' " r\ S Patrick McKenna, SHRM-CP - - Total Rewards Analyst .. ` ` Y I. .d • m rry ti, e4 t k r ti( 1 1 1' ' 1'.ax f v{ I.' .• 'y''' 1 r� I' C. ^ t1y r�r II ; k ' Ill',II''''Ar:'IT! ar 1 Y t E 1 1 y' + �1 . f 4'.�I t j4 e `I o ,,-. , ;y i . I r { s �j>r • a ; 10111 � r mow, • 1...1'+1 444 •• s' • P'I * p 3�T11' 11 '. 1 �.' t. - ,F"`L a `' y"y - I I. ^y. 40NFp.l.rilif.:;:i 4.4,,..i,.i.i_ :-.d ' •, - ,..,: i i4. it 3•> gyp.' i �I +�t � "�' 1. I J' I I , I k I .:a Comp cation ; � ti.,, f �i, "slit a'., • Study , I . ; =a�, $. � Ir dd 1 k-74 . i to i ; I, . a c:. t. i» li I.. yT '3Z` :!'. ' ', _ . 1 r �I yyI I �� ' -its 1 � r 111, If tyr�li r S 11. I '1 "� l I ' • :{E,. .• fF awl,,'.. 1.. ., a:' �,_,11. , I. �F .,.•��.• rf .,w�: q • IT. •f 4 I, 1 I I , �a,,.. Agenda • r,, ei f ee 0 Review consulting process ' , . . A V. 3 v'', -:-:------ i / A © Discovery and data gathering iiic _._ ,� c�� © Review project scope , / 47� .- 4 Timeline and next steps / tk, *441,\ , \ (JNFP Five Key Project Steps Project work is focused on the position, not the person in these stages.. 0 0 0 40 Data gathering Compare key positions Create pay Comprehensive and sharing to the market data structure>tructure analysis of current and communication (benchmarking) employees against support the market data & recommendations This project does not mean that employees will receive a pay adjustment or increase. •NFPY 4 Data Gathering and Sharing Benchmark Position List —F-1 Tiered Approach Benchmarking versus Slotting a • Benchmarking is the process of finding matches of your organization's positions that you have provided within our surveys — and providing market data based upon the responsibilities of the role„ • Slotting is the process of placing non-benchmarked positions into the pay structure. (JNFPT 6 Data Gathering You will need to share the following with the NFP Team: • Job descriptions • Organizational charts • Approved benchmark-slot list • Access to client-provided survey data • Other related documents NNFP I I r 1 r y { 1 0 Compare Key Positions to the Market Data (Benchmarking) ., . � t ram ,. a • " f f r j i . f 'i{t !' 1 1 a 1i I , -, z ,{,� r: ,' 1 I I ' i is r 1,1i''` f - ?` � � �.. ',l i , .v �I '.�' ���`I• �: '.u�i ,:M:Y&Sb:r^.if"�Sk -. 1. .. Benchmarking - Use Multiple Survey Sources 34# T There is NO magic number #� • ' compdata •*+ surveyslconsulting The more sources, the better R ra o o CompAnalyst' ECONOMIC RESEARCH Client-provided sources: I N S I , • Salary Ordinance data - list of up to 5: • Bloomington • Columbus • City of Louisville • Metro Sewer Department (Louisville) •NFPP 9 Survey Data Scopes Industry: ISli • All Industries • Government Entities • Water, Sewer and Utility Systems Construction (for WW specific jobs) 1 +4 .it Geography: • Louisville, KY �� ',..4 •° ' ' .. • Indiana --- ---------------- MIIMINNINI Ell Revenue/ Operating Budget: $59,397,865 ;■; Full-time Equivalents (FTEs): 420 .....:4> ■ ■ ■;;; Data Effective Date: 01/0112025 •N FP -10 Match Based on Job Duties, Not Title Always pull survey data 1 based on actual duties xa _ 1 , Reference the years of experience Nkt.. :, IL �, r. , and education needed for the job r , ., _. ., .,_ r___________ i. i WE PRIMARILY FOCUS ON: Key responsibilities and skills Experience Education, certification, or licensure requirements, etc. k ONFP ,i Develop Pay Structure Two Factor Approach to Pay Structures External Ranges were created ® based on the 50th competitiveness percentile of the market. O -# :,i, ' •J' i review of t 0 Internal equity and between Inital positionshe whenequity _ ©©© job evaluation placing position into ranges. (JNFP Create a Pay Structure • We created a recommended pay structure based on the benchmark, with a range of pay for your positions. • These are closely aligned to the benchmark results but are presented raiMH as rounded ranges. • The framework of this structure will be built to support your compensation strategy and approach. (JNFP 14 Developing a pay grade structure - Range spread , Managerial & Executive Width of a pay range from minimum to maximum Typical spread: Piofcasional & Superw,,ory Managerial and executive 50% or more Professional and supervisory 40% to 50% �I�ncal, Technical Clerical, technical, administrative 30% to 40% Administralivo Service, production, maintenance 20% to 30% Pr. . & Mai floe (JNFP Developing a pay grade structure • Midpoint differential F- foRn,, ier a► & ?__)€cutiy:, • Difference in wage rates paid in the midpoints of two adjacent grades _z • Typical spread: - p. Profess oria 79 T • • Executive levels 20% to 35% Supervisor and subordinates '15% to 25% 4eiical, Technical AaministratIve Paraprofessional, professional 8% to 15 /o management Clerical, production 5% to 12% Ir �JNFP' CD n 0 0 o, N 01 COO N 0t OD O N . 3 tZ , CD 3 CD • UJ .A 4,, -A ll1 01 V O t0 M V -- 0 r--• + 0. NU1 LD ' i W -- NV coOoOVO 4,48 =OO O SO O O O OQO Cn P'f' 4R iA Aft- W {R 3 r" F-` I-+ r-+ N -A. 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MI 'OINT ` - __ MAXIMUM New to the role, Demonstrates skill Tenured, high industry or and experience performers organization needed for the job and key talent ON FP" 19 Decisions within the Pay Range New hires • New hires should not be hired below the minimum of the range • Should generally be placed between the minimum and midpoint based on relevant experience and skills Current employees • Strong performers who are fully functioning in their role should be at or above the midpoint • Those who are over the maximum of the range should receive lump sum/one-time payments in lieu of additional base pay increases. • They are already paid well above market. • Consider promotional/career growth opportunities and bonus strategy. •NFP 20 Communication Support Communication Support r , Support you with key 1 k 0 ,i ajj stakeholder, leader and employee communications j � around the rollout of the ' program. i • : i. ilk. , - . V - , , rip Present final data, findings, i► o' and recommendations. t - \ �"^ .„ .. aji� •NFP 22 Observations & Recommendations Prioritize bringing as many employees as possible up the minimum of the salary range over the next few years as budget allows. Determine where each employee should be within the range of pay. In future years, budget for additional equity adjustments to further advance individuals that should be farther along in the range based on their individual factors. itfr• • • Increase ranges annually based on market trends, NFP provides an annual Plan Ahead Strategies webinar on this topic each fall. Consider additional market adjustments as needed during your normal compensation review process. (JNFP" 23 n) (11. N F NFP.com ©2022 NFI'Corp.All Rights Reserved