HomeMy WebLinkAboutSSB September 19, 2024 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF SEPTEMBER 19, 2024
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, September 19, 2024 at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore (via Zoom), Dale Orem and Bill Saegesser. Also
present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Utility
Billing Office Manager Elisha Gibson, Controller Heather Metcalf, Board Attorney Les
Merkley, Justin Ramirez representing Lochmueller Group, Josh Darby representing
Jacobi Toombs and Lanz and Asset Management Program Manager/Stenographer Cindy
Seifert.
Due to a Board Member attending via Zoom, all votes will be roll-call votes.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, roll-call vote Saegesser-Yes, Orem-Yes, Moore-
Yes, passing on a vote of 3-0.
The minutes of the September 5, 2024 meeting were presented for approval.
Board Member Saegesser made the motion to approve the minutes as presented, second
by Board Member Orem roll-call vote Saegesser-Yes, Orem-Yes, Moore-Yes, passing on
a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated September 19, 2024 in the amount
of $530,837.68. Board Member Orem made the motion to approve the claim list as
presented, second by Board Member Saegesser, roll-call vote Saegesser-Yes, Orem-
Yes, Moore-Yes, passing on a vote of 3-0.
Billing Office Manager Gibson presented the Adjustment Certificate dated
September 17, 2024 in the amount of$-48,214.60 Sewage, $-69.54 Drainage and $38.37
Refund. Board Member Saegesser, noting the number of certifications, liens, and water
meters, made the motion to approve the Certificate as presented, second by Board
Member Orem, roll-call vote Saegesser-Yes, Orem-Yes, Moore-Yes, passing on a vote
of 3-0.
OLD BUSINESS
None
September 19, 2024 Page 2
NEW BUSINESS
Josh Darby of Jacobi, Toombs and Lanz presented a request to approve Change
Order #1 for Veterans Parkway Lift Station and Force Main Upgrades, which includes
damages of $-47,000 for failure to complete project within contractual completion period,
a total of $-49,235.50. Board Member Orem made the motion to approve Change Order
#1 for Veterans Parkway Lift Station and Force Main Upgrades in the amount of
$49,235.50 credit, second by Board Member Saegesser, roll-call vote Saegesser-Yes,
Orem-Yes, Moore-Yes, passing on a vote of 3-0.
Director Ashack presented Strand Associates Task Order 24-03 for Combined
Sewer Overflow (CSO) Storage Interceptor Post-Construction Assistance Project in the
amount of$35,000.00. Strand will perform up to ten confined space entries to review the
gates, level transducers, gate and level transducer structures and electrical components.
Board Member Saegesser made the motion to approve Strand Task Order 24-03 for
Combined Sewer Overflow (CSO) Storage Interceptor Post-Construction Assistance
Project in the amount of $35,000.00, second by Board Member Orem, roll-call vote
Saegesser-Yes, Orem-Yes, Moore-Yes, passing on a vote of 3-0.
Director Ashack advised that the Draft Capacity Fee Calculation from Baker Tilly
should be will be presented at the next meeting. There is a meeting scheduled with Baker
Tilly for more information scheduled for September 25, 2024. Board Member Saegesser
made the motion to table the discussion regarding Draft Capacity Fee Calculation from
Baker Tilly, second by Board Member Orem, roll-call vote Saegesser-Yes, Orem-Yes,
Moore-Yes, passing on a vote of 3-0.
ENGINEERING REPORTS
None
DEPARTMENT REPORT
Director Ashack reviewed the August WWTP Loadings. He provided the CSO
Annual Report. Director Ashack reviewed the September 2024 READI Grant Monthly
Report, noting that $8,587,027 had been spent to date. He provided the 2024
Budget/Expenses Report through August. He then reviewed a Willingness To Serve
Letter for Woodland Woods which would connect to the DWWTP.
ATTORNEY COMMENTS - No Comments This Meeting.
September 19, 2024 Page 3
BOARD MEMBER COMMENTS - No Comments This Meeting.
There being no further business to come before the Board, Board Member
Saegesser d the motion to adjourn at 3:09 P.M., second by Board Member Orem,
roll-call vote a esser-Yes Orem-Yes, Moore-Yes, passing on a vote of 3-0.
The next r ular meeting is cheduled for October 3, 2024.
Mike Moo e, Mayor
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Dale Orem, Board Member
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Bill Saegesser, '•:rd Member
ATTEST:
Ci y Seifert