HomeMy WebLinkAboutBPW September 18, 2024 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
September 18,2024
PRESENT(IN PERSON): Rob Waiz Redevelopment Director, Andy Crouch City Engineer, Clark Miles Street
Commissioner, Len Ashack Director of Wastewater, Kristie Ashcraft Animal Shelter Director, Kim Calabro
HR Director, Delynn Campbell Grant Administrator, Bill Dixon Assistant City Engineer, Yvonne Dowd
Assistant Controller, Matt Dyer IT Director, Elisha Gibson Manager Sewer Billing, Shawn Grant JFD Chief,
Kenny Kavanaugh JPD Chief, Scott McVoy, Assistant Chief JPD, Les Merkley Corporation Counsel,
Heather Metcalf City Controller,Jeremy Neff Supervisor Streets/Sanitation, Paul Northam Parks
Director, Michael O'Brien Director of Vehicle Maintenance, Christy O'Neil Executive Assistant Mayor,
Chad Reischl Director of Planning and Zoning, Amber Ridings Assistant Parks Director, Brian Smith Safety
Manager, Jay Thompson Assistant Director of Wastewater, Larry Wallace Buiding Commissioner, Kat
Wang Public Arts Administrator, and Patsy Kiser Deputy Clerk.
PRESENT(VIRTUAL):
CALL TO ORDER: Redevelopment Director Rob Waiz called the meeting to order at 9:29 a.m. in the
Mayor's Conference Room in City Hall. The meeting was held in person and streamed on the City's
Website. Andy Crouch and Clark Miles served on the board.
APPROVAL OF THE MINUTES: Mr. Miles made the motion to approve the minutes from September 11,
2024. Mr. Crouch seconded the motion; motion passed, 3-0.
APPROVAL OF PAYROLL: Mr. Crouch made the motion to approve the payroll. Mr. Miles seconded the
motion; motion passed, 3-0.
OLD BUSINESS:
NEW BUSINESS:
1. Wayne Lancaster with Duke Energy-Request for approval of road closure on New Chapel Road
for end of September through the first two (2)weeks of October— Mr. Crouch advised this
request has slightly changed. Mr. Lancaster with Duke Energy was present and explained they
are in the process of rebuilding the transmission line that will support the Meta Data Center.
Mr. Lancaster advised due to the size of the equipment needed to complete the work they have
to do a full road closure. This will be done in 4 sections to ensure at all times any
subdivision/street will have an open exit. Lentzier Trace is difficult because they only have one
entrance/exit. The way they have developed the MOT will allow residents to have access to
their houses at all times. Public Safety and School buses will always have access, they are
contracting with Local Law Enforcement to have Law Enforcement on site at all times to help
facilitate. Mr. Crouch said this was the best plan that had been submitted for this project. Mr.
Lancaster requested if they are making progress ahead of schedule to be allowed to adjust the
schedule so they can complete the project sooner as opposed to stopping work until the next
phase of project is scheduled.
Mr. Crouch made a motion to approve the closure and Mr. Miles seconded the motion; motion
passed, 3-0.
2. Larry Wallace-Request for approval of Perfection Group proposal for WSHP-13 Replacement—
Mr. Wallace said this was a request to replace a unit on the second floor in the amount of
$27,995
Mr. Crouch made a motion to approve the proposal and Mr. Miles seconded the motion; motion
passed, 3-0.
3. Chad Reischl-Request for approval of contract between the City and Louisville Grows— Mr.
Reishl advised these were for a volunteer tree planting that will take place the first Saturday in
November. There are two contracts because they are funded by two different sources. The first
contract covers 71 trees and is being funded by DNR. The second contract covers 40 trees and is
being funded by the Planning and Zoning Department.
Mr. Crouch made a motion to approve the contracts and Mr. Miles seconded the motion;
motion passed, 3-0.
4. Brian Smith-Request for approval of Planned Service Agreement between the City, Safety
Department and Johnson Controls Fire Protection for the annual inspection of fire
extinguishers in City buildings away from City Hall—Mr. Smith advised this was for City Hall and
he did have the money in his budget.
Mr. Crouch made a motion to approve the contract and Mr. Miles seconded the motion; motion
passed, 3-0.
5. Lisa Gill-Request for approval of contract between City and Canon Solutions America—Mr.
Merkley presented this for Clerk Gill. This is the annual maintenance agreement for the copier
in the Clerk's area and it increased approximately $2 a month and she does have the money in
her budget.
Mr. Crouch made a motion to approve the contract and Mr. Miles seconded the motion; motion
passed, 3-0.
ATTORNEYS REPORT:
No Comment
i
ADJOURNMENT:
/.
With ther business, Mr. Crouch made a motion to adjourn at 9:40 a.m.
Approved by: Rob Waiz Attest: Gill, City Clerk