HomeMy WebLinkAboutLouisville Grows Professional Services Agreement for 2024 Tree Planting Program (BPW approved 9/18/24) (2) City of Jeffersonville
Government Contract Coversheet
Please note: All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
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Department: 1 I
Vendor Name: C�Ia� S V '\\\e G O ,JS
Sign Date: 9' l s - DO D`I
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Amount of Original Contract:S ISt 000
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For Clerk's Office to fill out
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Docusign Envelope ID:5D56C835-581A-46EE-92D3-AC5F7C943DOF
LnIJISVILLE
g_E _ kTS 1641 Portland Ave, Louisville, KY
40203
502-791-0966
www.louisvillegrows.org
City of Jeffersonville
500 Quartermaster Court,
Suite 200,
Jeffersonville, Indiana 47130
Attn: Chad Reischl
RE: Professional Services Agreement for 2024 Jeffersonville Tree Planting Program
Mr. Reischl,
Louisville Grows will be partnering with the City of Jeffersonville following the award of grant
funds from the Indiana DNR through the federal Inflation Reduction Act. The purpose of the
award is to plant 42 trees on various public properties in Jeffersonville. Louisville Grows has a
long-standing history of urban reforestation, having planted a total of approximately 7,696 trees
in Louisville and Southern Indiana since 2011, including significant projects in Jeffersonville and
Clarksville occurring Fall 2024.
Please see the attached budget, scope of work, and work plans.
Thank you,
Signed by:
SLOAJAhlA. OdzittalAlti
\--14002B355FAC49D...
Shannon Delahanty
Louisville Grows Board of Directors
Growing greener, healthier neighborhoods.
Docusign Envelope ID: 5056C835-581 A-46EE-92D3-AC5F7C943DOF
Professional Services Agreement
This professional services agreement is made by and between the City of Jeffersonville and
Louisville Grows
Louisville Grows agrees to provide professional services to the City of Jeffersonville to be
performed with respect to the 2024 Tree Planting Program per the general provisions, scope of
work, and budget outlined below,
GENERAL PROVISIONS:
1. Services provided: The professional services to be provided by Louisville grows are
described in the Scope of Work section below and are referred to herein as the "services"
2. Commencement and Schedule: Louisville Grows shall commence services upon execution
of this agreement. Work shall continue until completion of the services — anticipated for
November 2, 2024.
3. Compensation: For all services rendered by Louisville Grows under this agreement, the
City of Jeffersonville agrees to pay Louisville grows on the basis of the fees established in
the Budget section below. City of Jeffersonville agrees to pay consultant $10,500 upfront
for the ordering of trees and mobilization of staff resources. The remainder will be billed
following the project completion.
4. Safety: Louisville Grows shall be directly responsible for the safety of its employees
and volunteers that will perform the services outlined in this contract
5. Liability for Damages: Louisville Grows assumes all risk of loss, damage loss, damage or
destruction to the work product, to all of its materials, tools, appliances and property of
every description, and for injury to or deaths of its employees or volunteers arising out of or
in connection with the performance of this Agreement, excluding that which occurs due to
the acts or failure to act of any third party, and excluding that which is caused by the City of
Jeffersonville.
6. Indemnification: Louisville Grows agrees to indemnify the City of Jeffersonville for all
claims and liability due to the negligent acts of Louisville Grows or its employees or its
volunteers.
SCOPE OF WORK:
Tree Planting
Louisville Grows will handle all aspects of the Community tree planting process to provide 42
trees to residents of Jeffersonville. This process will include stakeholder engagement,
neighborhood engagement through canvassing, volunteer management, staging
and delivery of trees as well as coordinating the volunteer planting day. This process will begin
in Fall of 2024 with a November 2024 planting date.
Louisville Grows Shall:
• Reserve and Purchase 1.5" diameter trees from a licensed nursery
• Plant trees in accordance with local planting standards
• Provide and install a 20 gallon water bag for each tree
Docusign Envelope ID: 5D56C835-581A-46EE-92D3-AC5F7C943DOF
• Provide and install sufficient mulch for each tree
• Instruct resident accepting tree on watering protocol
• Provide residents with tree care information and watering information
• Apply for Planting permit (if needed) and include a property owner signed MOA that cites and
confirms the property owners understanding of their liability based on city ordinances regarding
trees
• Accept all liability for staff and volunteers that participate in the coordination
and tree-planting event
• Deliver, stage, and plant all trees
Louisville Grows shall also:
• Provide and install a 20 gallon water bag for each tree
• Provide and install sufficient mulch for each tree
SCHEDULE
The tree ordering and delivery will be completed by September 30, 2024, with delivery to
Louisville Grows' Office, Healthy House, by October 25, 2024. Trees will be delivered to planting
locations on October 31, 2024, with tree staging happening on November 1, 2024. Following this
a volunteer planting event will be scheduled for November 2, 2024, to plant all 42 of the trees with
volunteers, staff, and citizen foresters at the specified parks and redevelopment parcels. Trees
not planted on November 2, 2024 shall be planted by staff by November 3, 2024.
Docusign Envelope ID:5D56C835-581A-46EE-92D3-AC5F7C943DOF
BUDGET
The budget for this project encompasses all necessary expenses, including the coordination,
planning, and supervision of the planting by the Urban Forestry Manager, volunteer recruitment
and coordination by the Community Engagement Manager, support for volunteers such as food
and beverages, and the purchase and planting supplies of 42 trees.
The total budget for the project is $15,000, which breaks down to approximately $357.14 per tree.
In witness whereof, the parties hereto have executed this Agreement.
Louisville Grows City of Jeffersonvill
,—Signed by:
ij
By: "—140028355FAC49D.. By: 1
Shannon Delahanty, Board of Directors Mike Moore, Mayor
Attest:
Lisa Gill, City Clerk
To grow a just and sustainable community through urban agriculture, urban forestry, and
environmental education
Docusign Envelope ID:5D56C835-581A-46EE-92D3-AC5F7C943DOF
Addendum A: Tree Planting Plan
Residential tree canvassing to occur in the Franklin Commons community. The tree species and
quantities include Tulip Poplar (4), American Sycamore (4), Red Oak (4), Black Gum (5), Red Maple
(5), Kentucky Yellowwood (5), Ivory Silk Lilac (5), Autumn Brilliance Serviceberry (5), Sweetbay
Moonglow Magnolia (5).