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HomeMy WebLinkAboutLouisville Grows Professional Services Agreement for 2024 Tree Planting Program (BPW approved 9/18/24) City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: 1- ,c\- Z, .. Department: ? 1 2 Vendor Name: LO U\ S V\M R C3'r1)\,..)S Sign Date: q- \S- U a LI Ending Date: l o= a pay Amount of Original Contract: 7-)O 000 Is this an amendment or change order to original contract? Yes or No Amended Contract Amount: Purpose: ro -Pts.sr o,--)Q( �er1}geS , q Trc e Plan T t r1 1 er-clrQrn For Clerk's Office to fill out Date uploaded to Gateway: Docusign Envelope ID: 54FFOOAA-A71A-4A3A-8030-9183E039524F uti Lng7rows JISVILLE 1641 Portland Ave, Louisville, KY 40203 502-791-0966 www.louisvillegrows.org City of Jeffersonville 500 Quartermaster Court, Suite 200, Jeffersonville, Indiana 47130 Attn: Chad Reischl RE: Professional Services Agreement for 2024 Jeffersonville Tree Planting Program Mr. Reischl, Louisville Grows will be partnering with the City of Jeffersonville following the award of grant funds from the Indiana DNR through the federal Inflation Reduction Act. The purpose of the award is to plant 71 trees on various public properties in Jeffersonville. Louisville Grows has a long-standing history of urban reforestation, having planted a total of approximately 7,696 trees in Louisville and Southern Indiana since 2011, including significant projects in Jeffersonville and Clarksville occurring Fall 2024. Please see the attached budget, scope of work, and work plans. Thank you, r—Signed by: S a1n AAA, N Vaduunbi 14002B355FAC49D Shannon Delahanty Louisville Grows Board of Directors Growing greener, healthier neighborhoods. Docusign Envelope ID.54FFOOAA-A71A-4A3A-8030-9183E039524F Professional Services Agreement This professional services agreement is made by and between the City of Jeffersonville and Louisville Grows Louisville Grows agrees to provide professional services to the City of Jeffersonville to be performed with respect to the 2024 Tree Planting Program per the general provisions, scope of work, and budget outlined below, GENERAL PROVISIONS: 1. Services provided: The professional services to be provided by Louisville grows are described in the Scope of Work section below and are referred to herein as the "services" 2. Commencement and Schedule: Louisville Grows shall commence services upon execution of this agreement. Work shall continue until completion of the services — anticipated for November 2, 2024. 3. Compensation: For all services rendered by Louisville Grows under this agreement, the City of Jeffersonville agrees to pay Louisville grows on the basis of the fees established in the Budget section below. City of Jeffersonville agrees to pay consultant $21,000 upfront for the ordering of trees and mobilization of staff resources. The remainder will be billed following the project completion. 4. Safety: Louisville Grows shall be directly responsible for the safety of its employees and volunteers that will perform the services outlined in this contract 5. Liability for Damages: Louisville Grows assumes all risk of loss, damage loss, damage or destruction to the work product, to all of its materials, tools, appliances and property of every description, and for injury to or deaths of its employees or volunteers arising out of or in connection with the performance of this Agreement, excluding that which occurs due to the acts or failure to act of any third party, and excluding that which is caused by the City of Jeffersonville. 6. Indemnification: Louisville Grows agrees to indemnify the City of Jeffersonville for all claims and liability due to the negligent acts of Louisville Grows or its employees or its volunteers. SCOPE OF WORK: Louisville Grows Shall provide the following deliverables under the terms of this IRA grant: 1. Purchasing, delivering and planting 71 native trees on public property using the planting requirements outlined in: a. The 2023 IRA grant application (Addendum A of this contract): The Subgrantee will provide this document to all contractors, employees, and/or volunteers working on this planting project and ensure that these associates follow its guidelines. b. International Society of Arboriculture (ISA) Best Management Practices (BMPs) c. The Subgrantee's grant application Timeline, Workplan, and Budget (Exhibit B). 2. Subgrantee will plant all Indiana native species unless otherwise approved in writing. Docusign Envelope ID 54FFOOAA-A71A-4A3A-8030-9183E039524F 3. Unless a current tree inventory demonstrates a population under 10% in the genus Acer (maple), the Subgrantee will plant no maples. If the Subgrantee can demonstrate through an up-to-date tree inventory that the project area is comprised of less than 10% Acer, the Subgrantee is then allowed to plant Acers for up to 10% of their project trees. 4. Changes to the species selection, stock type, and/or planting locations provided on the Work Plan Chart and/or Planting Plans submitted at the time of application must be reviewed by CUF staff and approved in writing/via email prior to planting onsite. 5. Final reimbursement is contingent upon the successful completion of an onsite planting inspection by CUF staff. Trees found to be dead or with low viability at the time of inspection must be replaced prior to final reimbursement. CUF will hold in reserve 20% of any planting project reimbursement funds until necessary corrections are made to CUF staff satisfaction. 6. Any education and public outreach materials distributed with funds from this project shall include the below statement and logos: "This institution is an equal opportunity provider." NOTE: "This institution" is referring to your organization. It also applies to USDA— so it is acceptable to display "These institutions are equal opportunity providers." or "USDA and[partner organization] are equal opportunity providers."You must also acknowledge the funding source is from the USDA Forest Service and the Inflation Reduction Act. USDA ITTc MOM Louisville Grows shall also: • Provide and install a 20 gallon water bag for each tree • Provide and install sufficient mulch for each tree SCHEDULE The tree ordering and delivery will be completed by September 30, 2024, with delivery to Louisville Grows' Office, Healthy House, by October 25, 2024. Trees will be delivered to planting locations on October 31, 2024, with tree staging happening on November 1, 2024. Following this a volunteer planting event will be scheduled for November 2, 2024, to plant all 71 of the trees with volunteers, staff, and citizen foresters at the specified parks and redevelopment parcels. Trees not planted on November 2, 2024 shall be planted by staff by November 3, 2024 Docusign Envelope ID: 54FFOOAA-A71A-4A3A-8030-9183E039524F BUDGET The budget for this project encompasses all necessary expenses, including the coordination, planning, and supervision of the planting by the Urban Forestry Manager, volunteer recruitment and coordination by the Community Engagement Manager, support for volunteers such as food and beverages, and the purchase and planting supplies of 71 trees. The total budget for the project is $30,000, which breaks down to approximately $422.54 per tree. In witness whereof, the parties hereto have executed this Agreement. Louisville Grows City of Jeffersonvill Signed by: Sltiaan ln,oln, N OG.atauk.fti v By: `-14002B355FAC49D. By: '✓V Shannon Delahanty, Board of Directors Mike Moore, Mayor Attest: Lisa Gill, City Clerk To grow a just and sustainable community through urban agriculture, urban forestry, and environmental education Docusign Envelope ID 54FFOOAA-A71A-4A3A-8030-9183E039524F Addendum A: Tree Planting Plan The detailed work plans with pre-approved tree planting locations and species are as follows: - 14 trees at Allison Brook Park - 5 trees at Lansden Park - 12 trees at Jeffersonville Aquatic Center - 5 trees at Redevelopment Property A - 9 trees at Redevelopment Property B - 8 trees at Vissing Park - 18 trees at Wilcoxson Park & Parks Maintenance The tree species and quantities include Northern Catalpa (5), Hackberry (7), Redbud (2), Yellowwood (2), Hawthorn (2), Persimmon (2), Honeylocust (2), Kentucky Coffee Tree (3), White Oak (2), Sweetgum (3), Tulip Poplar(3), Black Gum (7), Sycamore (2), Yellow wood (3), Shingle Oak (8), Chestnut Oak (8), Chinquapin Oak (4), and Bald Cypress (6).